Donna Y. Simms
Brandywine,Maryland
Summary
Experience in administrative management, security and office management, working directly with key stake holders, executive officers, and office managers. Prepares various reports, data entry, program management, records management, and providing executive support to leadership and a team player. An organized and motivated individual, eager to utilize work experience in management and organizational skills across diverse settings. Seeking opportunities to enhance abilities while contributing to agency's growth.
Overview
37
37
years of professional experience
Work History
Support Staff and Security Program Manager (A)
U.S. Department of Justice
Washington, D.C.
12.2009 - Current
- I work daily with ODAG management, providing support to the Office Manager, Chief of Staff, Principal Associate Deputy Attorney General, and Deputy Attorney General.
- I support the Office Manager and Chiefs of Staff in HR matters by receiving personnel management action requests for obtaining ODAG approval on detail assignments, hirings, pay increases, scheduling interviews, etc. I welcome new staff, prepare onboarding binders, and ensure new staff's offices are equipped with all they need to perform their jobs, i.e., furniture, computers, desk phones, cell phones, office supplies, and necessary resources. I coordinate with the Executive Support Group (IT) to ensure schedules are in place to support incoming new staff access to the server for computer and phone access, as well as Microsoft apps (emails, calendars, docs, etc.), and other government apps. I assist with exiting staff, ensuring the necessary equipment and devices are returned, and the necessary paperwork is complete and signed as appropriate prior to their departure.
- I support the Office Manager as Security Program Manager (A) by processing clearances and access cards (IDs and access for DOJ, USMS, FBI, IC, Courier), scheduling security briefings and debriefings, performing security self-checks, analyzing situations and organization/office needs to determine best practices, creating and maintaining security operating procedures (SOP), providing input on security compliance, disseminating emergency notices, attending meetings on occupant emergency planning, security, policy and planning matters, attending training, and maintaining key control, security containers, and SCIF maintenance for compliance and required combination and hand reader changes, etc.
- As a team player, I support the Office Manager by ensuring that foreign travel requirements are adhered to, by ensuring staff provide the necessary information from their devices to the Office Manager or DSO, and that their devices are provided with the necessary security patches, backups, and updates to perform efficiently and safely while traveling abroad.
- Provides administrative and executive support to the Senior Management Division, ensuring the successful flow of paperwork, both fiscal, routine, and expedited.
- Liaison to the Justice Management Division, and other leadership offices, for administrative support and executive support.
- Provides administrative support, prepares and drafts memos, letters, reports, SOPs, etc., prepares and maintains records and case files, researches, and supports/assists leadership (with scheduling, travel, official passports, meetings, files, liaison for ODAG to the Executive Support Group, help desk, phone support, etc.).
- Assess and ensure with the Office Manager that staff have the necessary equipment in each office, i.e., telecommunications, computer/laptop equipment, office supplies, office furniture, and office space, to perform their job.
- I've purchased supplies and refreshments for special events, as well as set up and cleaned up before and after events with team support.
- I've created email distributions, large events, including events with alcohol waivers and photography.
- Researched various issues for policy on Ethics, Travel,
Head Secretary
U.S. Department of Justice
01.2001 - 12.2009
- Provided Executive Support to the Section and Assistant Chief, supervised 8 support staff and was responsible for the assignment of overall office space assignment, and the assignment and function and service order requests for telecommunications equipment, computer equipment, office furniture, etc
- I was trained in COR, procured large dollar equipment items for the office: 1
- I met with vendors to learn about the equipment they were recommending or our office needs, 2
- I obtained pricing info as well as service contract comparisons, 3
- I ensured that the equipment was energy efficient, green concept, smart priced in comparison to previous purchases, 4
- Reviewed vendor proposals for the best pricing and service needs, and after securing funding for the acquisition and purchase approval, scheduled a delivery date, and obtained vendor clearance and access into the building for delivery and installation.
- Managed time effectively to ensure tasks were completed on schedule, and deadlines were met.
- Conducted testing of software and systems to ensure quality and reliability.
- Prepared invoices for payment processing according to established guidelines.
- Ordered office supplies to purchase items and maintain appropriate levels.
- Maintained an inventory of office supplies, and placed orders when necessary.
- Conducted research on various topics related to the organization's operations.
- Served Section EEOC Representative for Support Staff.
Office Manager
John’s Auto Salon
Clinton, Maryland
01.1992 - 01.1997
- Responsible for ordering and purchase of business telecommunications (landline and wireless), high speed internet, cable, computer equipment, facsimile equipment, furniture
- Additionally, I was responsible for posting job vacancies, scheduling interviews
- Maintained purchase and sales records using software programs
- Maintained tax records for accountant
- Facilitated through financial institutions the lease of point sales equipment to process payments from paying customers using debit and credit cards
- Provided customer service, accounting / payroll, file maintenance, HR hiring, advertisement, sales, etc
- Transported vehicles, customers, and arranged meetings/luncheons
U.S. Army Active Duty
11.1987 - 10.1990
- Petroleum Supply Specialist.
- Unit Mail Clerk.
- Motor Pool Dispatch
- Provided front office support, including typing.
Education
High School Diploma -
Gwynn Park Vocational High School
05-1984
Military Training -
U.S. Army
Some College (No Degree) - Accounting
Strayer University
COR Training -
USDOJ
Administrative Specialist Training -
Human Resources Institute
Budget Training -
Blacks in Government
Skills
- Executive support services
- Office administration
- Policy Enforcement
- Document preparation
- Verbal and written communication
- Expense reporting
- Vendor relations
- Prioritization and time management
- Confidentiality
- Results-driven
- Strong organization skills
Affiliations
- Former Prison Ministry Servant
- Former Youth Football Team Mom
- Performed at Memorial Services, Singing, 2020 and 2024
- U.S. Army Veteran
- Proud Marine Mom
Timeline
Support Staff and Security Program Manager (A)
U.S. Department of Justice
12.2009 - Current
Head Secretary
U.S. Department of Justice
01.2001 - 12.2009
Office Manager
John’s Auto Salon
01.1992 - 01.1997
U.S. Army Active Duty
11.1987 - 10.1990
High School Diploma -
Gwynn Park Vocational High School
Military Training -
U.S. Army
Some College (No Degree) - Accounting
Strayer University
COR Training -
USDOJ
Administrative Specialist Training -
Human Resources Institute
Budget Training -
Blacks in Government
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