Dora Guerrero

Office Manager

Yellowstone Landscape

Albuquerque, NM

02.2017 - 08.2025

Coordinated daily office activities, including managing office supplies, equipment, and vendors.
Supported senior leadership and cross-functional teams by preparing presentations, reports, and correspondence.
Managed scheduling for executives, including meetings, travel, and accommodations, optimizing calendar and ensuring no scheduling conflicts.
Provided excellent customer service to clients, answering inquiries, and resolving issues in a timely and professional manner.
Handled budgeting and office expenses, reducing costs by 20% through strategic vendor negotiations.
Managed office inventory and placed new supply orders.
Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
Reviewed files and records to obtain information and respond to requests.
Handled scheduling and managed timely and effective allocation of resources and calendars.
Coded and entered daily invoices with in-house accounting software.
Provided training to new hires on office policies and procedures.
Managed, scheduled and coordinated office functions and activities for employees.
Managed inbound and outbound communications via phone, email, and in-person meetings.
Ensured smooth office operations by troubleshooting and resolving minor IT issues, liaising with IT support for more complex issues.
Provided administrative support to management team including preparing reports and presentations.
Organized company events including holiday parties, team building activities .
Reviewed contracts for accuracy prior to signing off on behalf of the company.
Automated office operations for managing client correspondence, payment schedules and data communications.
Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.
Assisted with the preparation of budgets, forecasts and financial statements.
Coordinated meetings, conferences, travel arrangements and department activities.
Analyzed data from various sources to identify trends and make recommendations for improvement.
Negotiated contracts with vendors, securing favorable terms and cost savings.
Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
Issued work schedules, duty assignments and deadlines for office or administrative staff.