DORA TREVINO
San Diego,CA
Summary
Professional Executive Administrator and Project Manager with a demonstrated history of working in Medical, Construction, Audio Visual, Oil and Gas. My experience includes Business Operations, Strategic Planning, and Project Management. I am very organized and efficient, pay attention to detail and extremely resourceful. I work well independently as well as a part of a team with strong communication and presentation skills. I'm fluent in English, Spanish, and Norwegian.
Overview
20
20
years of professional experience
Work History
Business Operations Manager
The Health M.D.
04.2022 - Current
- Assistant to Medical Director to develop strategic partnerships with other medical clinics
- Assist in all aspects of business operations for the establishment of a new medical clinic/office
- Patient care, communication and follow-up
- Business development
- Permitting of vendors and accounts.
- Implement workflows, processes and protocols to ensure adherence to the many State and Federal laws that govern medical clinics as well as medical credentialing
- Financial reporting, budgets, forecasting.
- Primary contact for vendors including, but not limited to medication and equipment.
- All supply ordering which in included equipment and supplies.
Assistant Project Manager
Prestige Concrete
07.2021 - 04.2022
- Handled projects including, but not limited to bidding, RFI's, submittals, procurement, pre-construction meetings, plans, and budgets.
- Uploaded budgets, drawings, tasks and schedules into Procore and provided status updates to contractors throughout the process
- Handled all aspects of change management
- Worked with companies such as SDG&E for Joint Trench Agreements involving concrete work
- Facilitated presentations with Management and Stakeholders providing them with project updates and issues that required attention, such as changes to the original scope (scope creep)
- Worked with vendors on pricing to ensure that the budget would be met.
- Developed many reports and updated Management and Stakeholders
- Created a pre-construction/job walk template that could be used on Procore
- Personally performed job quality walks as required, discussing scope with Superintendent and Foreman to ensure timelines are met.
Assistant Project Manager
IES Communications
11.2019 - 03.2021
- Completed submittals at the initial project phase and close-out documentation upon project completion
- Created, implemented and revised processes, suggesting improvements for future projects
- Processed Change Orders
- Provided Stakeholders and Clients with status reports and production plans
- Maintained budgets, invoicing, billing and cost reports.
- Lead Trainer for new team members on process and reporting
- Performed customer, vendor and subcontractor audits for accuracy. These included safety, QA and labor forecasts
Associate Project Manager
JSC A/S
11.2004 - 06.2018
- Developed project charter, work breakdown structure and managed internal project timelines
- Monitored delivery schedules with suppliers
- Monitored status reports and production plans, providing feedback to Stakeholders/Clients
- Developed notification system in ERP system to monitor changes in delivery time, notifying sales team as necessary
- International Supplier Liaison, visiting suppliers in various countries within Europe and China
- Communicated to Stakeholders any deviation of product delivery times which could impact projects
- Valve inspection on suppliers' premises for large-scale projects
Education
A.A. Liberal Arts in Social Behavioral Science -
Mira Costa College
Encinitas, CA06.2024
Advanced Project Management Certificate -
San Diego Continuing Education
San Diego, CA01.2024
Project Management Certificate -
San Diego Continuing Education
San Diego, CA01.2019
Skills
- Strategic Planning
- Project Management
- Proficient in Microsoft Suite and Microsoft Project
- Asana Task Manager
- Smartsheet Database
- ERP Systems: SAP, Microsoft NAV
- Sales Force CRM System
- Adobe, Blue Beam
- Procore
- Budgeting and forecasting
- Logistics Management
- Business Workflows
- Cost-benefit analysis
- Contract Management
- Presentation Skills
- Relationship Building
- Excellent oral and written communication
- Client Service
- Effective oral and written communication
- Growth Mindset
Accomplishments
- Developed and implemented an electronic documentation system to be integrated into the new ERP System for easy retrieval for all relevant project documentation.
- Created customized Project Management templates to be integrated into the ERP System to facilitate all the project information such as: Project Charter, Project Issues, Schedule and Risk Mitigation Log.
Organizations
Project Management Institute (PMI)
Hobbies and Interests
- Paddle Boarding
- Gardening
- Volunteering in my community
Timeline
Business Operations Manager
The Health M.D.
04.2022 - Current
Assistant Project Manager
Prestige Concrete
07.2021 - 04.2022
Assistant Project Manager
IES Communications
11.2019 - 03.2021
Associate Project Manager
JSC A/S
11.2004 - 06.2018
A.A. Liberal Arts in Social Behavioral Science -
Mira Costa College
Advanced Project Management Certificate -
San Diego Continuing Education
Project Management Certificate -
San Diego Continuing Education