Summary
Overview
Work History
Education
Skills
Community Service
References
Timeline
Generic

Doreen Romero

Albuquerque,NM

Summary

Project Coordinator with extensive experience at Get Volts LLC, specializing in project management and vendor negotiation. Proven ability to implement process improvements that significantly enhance operational efficiency. Strong communication skills facilitate collaboration and ensure successful project outcomes. Focused on delivering results with exceptional attention to detail.

Overview

34
34
years of professional experience

Work History

Project Coordinator

Get Volts LLC
Albuquerque, NM
06.2022 - 09.2024
  • Managed all accounting and office operations to ensure efficiency.
  • Oversaw service and project management, enhancing operational effectiveness.
  • Handled incoming calls and scheduled service work, coordinating with electricians for billing.
  • Maintained bid board, ensuring timely transfer of emailed bids into electronic folders.
  • Facilitated communication with estimators regarding project statuses and documentation requirements.
  • Coordinated project documentation, including RFIs, submittals, and change order requests.
  • Organized training sessions for new employees while assisting in resource allocation.
  • Executed HR responsibilities including new hire paperwork, insurance, and timesheet verification.

Accounting/Office Manager

Buffalo Design Architects
Albuquerque, New Mexico
08.2019 - 06.2022
  • Managed all accounting functions, including accounts payable and receivable processes.
  • Created invoices in AJERA, QuickBooks, and spreadsheets; processed payments and updated project drive.
  • Oversaw payroll processing and employee record management for efficient operations.
  • Executed office management tasks, including new hire processing and health insurance evaluations.
  • Conducted financial data analysis to identify discrepancies and recommend corrective actions.
  • Implemented internal controls ensuring compliance with GAAP standards and regulatory requirements.
  • Streamlined office operations by automating client correspondence and payment schedules.
  • Facilitated training sessions for staff on accounting procedures and organizational policies.

Office Coordinator

Reladyne/Conservancy Oil
01.2019 - 08.2019
  • Answered incoming calls and recorded phone orders accurately.
  • Processed all orders from Portal for Albuquerque Office and distributed to Las Cruces, Grand Junction, and Durango offices.
  • Entered orders from salesmen into Sage DM2 for warehouse delivery.
  • Prepared daily manifest of orders for driver routing.
  • Provided proof of delivery and processed all National Accounts in portal post-delivery.
  • Ordered office supplies to maintain stock levels.
  • Coordinated office activities to ensure efficiency and compliance with procedures.
  • Facilitated interdepartmental communication to strengthen collaboration.

Project Tech

Bradbury Stamm Construction
01.2018 - 01.2019
  • Processed subcontracts and change orders efficiently.
  • Verified entries in Viewpoint and ensured synchronization with Textura.
  • Configured jobs within Textura for streamlined management.
  • Completed Notice of Award, Statement of Intent, and Supplier/Subcontractor list for Certified Payroll Jobs.
  • Ensured subcontractor compliance by verifying Certificates of Insurance and associated documentation.
  • Saved all payroll information in Procore for accurate records.
  • Managed payment holds and releases based on compliance status.
  • Closed jobs in Textura upon project completion.

Prior Authorization Specialist

Presbyterian Health Services
Albuqueque, NM
04.2014 - 01.2018
  • Streamlined Health Services Coordination functions, including medical records and claims reviews.
  • Reviewed prior authorization requests for accuracy and completeness.
  • Communicated authorization decisions to patients and providers in a timely manner.
  • Collaborated with clinical staff to ensure regulatory compliance.
  • Trained new team members on authorization processes effectively.
  • Utilized electronic health record systems to track patient information accurately.
  • Maintained positive relationships with staff and management throughout operations.

Data Entry Clerk

Excel Staffing Solutions
12.2013 - 05.2014
  • Entered prior authorizations into Click4Care and Facets while managing provider inquiries on authorizations.
  • Maintained organized records for efficient information retrieval and ensured confidentiality of sensitive data.
  • Reviewed documents for completeness, correcting discrepancies to uphold data integrity.
  • Verified accuracy of data entry across systems to prevent duplication and errors.
  • Updated existing records with revised information, ensuring alignment with current standards.
  • Transferred data from hard copies to digital formats, streamlining information access.
  • Provided management support regarding data entry processes and assisted colleagues with related issues.
  • Followed established data program techniques to maintain compliance with entry requirements.

Temporary Administrative Assistant

Cibola County Treasurer
11.2013 - 12.2013
  • Processed incoming calls and mail payments for property taxes efficiently.
  • Balanced end-of-day reports and reconciled cash accurately.
  • Assisted in processing property tax payments and maintaining records diligently.
  • I responded to phone calls and emails, making sure that it was successful business correspondence.
  • Handled confidential documents in an organized manner following established protocols.
  • Greeted visitors professionally, answering inquiries and directing them appropriately.

Project Coordinator

JB Henderson Construction
06.2010 - 11.2012
  • Assisted Project Manager throughout project lifecycle at Los Alamos National Labs.
  • Coordinated project schedules, ensuring timely task completion.
  • Managed communications among teams and stakeholders to enhance collaboration.
  • Developed meeting agendas and documented minutes for effective discussions.
  • Processed payments on overdue accounts, improving financial flow.
  • Trained all Foremen on documentation processes and safety protocols.
  • Generated reports summarizing key performance indicators for informed decision-making.

Purchasing Agent/Accounts Payable

Coreslab Structures
10.2005 - 07.2007
  • Negotiated contracts and material prices, fostering strong vendor relationships.
  • Processed accounts payable biweekly, assisting Controller with audits and special projects.
  • Maintained accurate records of purchases, contracts, and vendor communications.
  • Prepared and dispatched purchase orders to distributors and suppliers.
  • Resolved discrepancies between invoices and delivery receipts promptly.
  • Conducted regular price comparisons among suppliers to identify competitive pricing.
  • Utilized procurement software to enhance purchasing processes and accuracy.
  • Collaborated with departments to ensure timely procurement of materials.

Clerk for Absentee Voting

County of Bernalillo
Albuquerque, New Mexico
04.2004 - 01.2005
  • Executed all mailing operations for absentee ballots during primary and general elections.
  • Performed tasks including pulling, mailing, and balancing ballots efficiently.
  • Assisted in recruitment of poll workers for APS-TVI election to ensure adequate staffing.
  • Conducted data entry for voter registration cards and managed absentee ballot registrations.
  • Maintained compliance with county regulations through accurate record-keeping practices.
  • Organized filing systems for confidential documents to enhance document retrieval.
  • Verified accuracy of paperwork before submission to processing departments.
  • Managed incoming mail, messages, and packages for timely distribution.

Purchasing/Accounts Payable Clerk

Sky City Casino
Acoma Pueblo, New Mexico
07.2003 - 04.2004
  • Issued purchase orders while negotiating vendor prices for materials.
  • Processed invoices to ensure timely vendor payments and maintained organized accounts payable records.
  • Communicated with vendors to resolve billing discrepancies and payment inquiries.
  • Reviewed purchase orders to confirm proper authorization prior to payment processing.
  • Analyzed documents related to accounts payable for compliance and accuracy.
  • Reconciled vendor statements, addressing discrepancies in a high-volume environment.
  • Managed vendor relationships through prompt communication regarding payment status.
  • Generated year-end 1099 forms for reporting and conducted periodic account reviews.

Project Assistant

Big J Enterprises, Inc.
Albuquerque, New Mexico
07.2001 - 01.2002
  • Tracked completed jobs to ensure accurate billing and managed profit and loss for each project.
  • Coordinated schedules and timelines across multiple initiatives to maintain project flow.
  • Supported effective tracking of project milestones and deliverables throughout all phases.
  • Updated project management software with real-time status and information for team visibility.
  • Assisted Project Manager in formulating project plans, schedules, and budget proposals.
  • Organized project documents and maintained comprehensive records for easy access.
  • Provided administrative support and meeting scheduling.
  • Participated in weekly status meetings to address ongoing tasks and resolve issues.

New Mexico Project and Office Manager

K.R. Swerdfeger, Inc.
Albuquerque, New Mexico
09.1995 - 05.2001
  • Managed and analyzed financial data to create comprehensive reports.
  • Acted as liaison between subcontractors and company for job completion and billing.
  • Implemented procedures for billing packages and accounts payable/receivable.
  • Supervised employee timecards to ensure accurate payroll processing.
  • Assisted General Manager in annual budget planning and execution.
  • Resolved customer complaints effectively to maintain client satisfaction.
  • Coordinated office operations, enhancing workflow across diverse teams.
  • Trained new staff on office policies, improving overall efficiency.

Accounting Supervisor

Big J Enterprises, Inc.
Albuquerque, New Mexico
08.1993 - 08.1995
  • Supervised accounting department operations, including hiring and training employees.
  • Managed upgrades of computer programs, selecting software and training staff on new systems.
  • Reconciled gross receipts and processed general ledger entries for accurate monthly closings.
  • Oversaw preparation of all employees’ 1099 and W2 forms to ensure compliance.
  • Implemented new accounting software, enhancing reporting processes and operational efficiency.
  • Developed internal controls to safeguard assets and minimize risks across departments.
  • Coordinated audits with external auditors, ensuring transparency and accuracy in financial reporting.
  • Collaborated with management on budgeting and forecasting activities to align with organizational goals.

Payroll

Big J Enterprises, Inc.
Albuquerque, New Mexico
08.1990 - 08.1993
  • Processed payroll for over 900 employees, including certified payroll and year-end W2s.
  • Maintained accurate attendance records to support payroll processing and compliance.
  • Reviewed timesheets for accuracy before finalizing payroll submissions.
  • Monitored cash flow and financial records related to payroll activities.
  • Coordinated employee time tracking and payroll processing services.
  • Oversaw audits within the payroll department to ensure adherence to procedures.
  • Generated reports to verify accuracy of payroll data and resolve discrepancies.
  • Provided training to new staff on payroll systems and company policies.

Accounts Payable

Big J Enterprises, Inc.
Albuquerque, New Mexico
08.1990 - 08.1993
  • Processed all payables, including job costing and year-end 1099 forms.
  • Maintained accurate records for all accounts payable transactions.
  • Implemented new procedures to streamline accounts payable processes, enhancing efficiency.
  • Managed vendor payments, employee reimbursements, and 1099 filing.
  • Monitored accounts payable activity to ensure accuracy and timely payment processing.
  • Recruited and trained new employees for accounts payable department.
  • Assisted in developing annual budgeting process for Accounts Payable department.
  • Reviewed invoices for accuracy prior to payment authorization.

Accounts Receivable

Big J Enterprises, Inc.
Albuquerque, NM
08.1990 - 08.1993
  • Processed all receivables and collected on past due accounts timely.
  • Responded promptly to customer inquiries regarding accounts receivable issues.
  • Reconciled accounts receivable reports to ensure payment accuracy.
  • Reviewed aging reports to identify potential problem areas in collections.
  • Generated comprehensive reports on accounts receivable status weekly, monthly, and quarterly.
  • Provided administrative support to Accounts Receivable department as needed.
  • Performed daily bank deposits and reconciled accounts receivable records.
  • Trained new employees on Accounts Receivable processes and procedures.

Education

Diploma -

Laguna Acoma High School
Laguna, NM
05.1981

Some College (No Degree) - Accounting

Technical Vocational Institute
Albuquerque, NM

Skills

  • Viewpoint and QuickBooks
  • Ajera and Procore
  • Microsoft Office suite
  • Remote desktop and VPN
  • Project management and coordination
  • Budgeting and forecasting
  • RFI processing and submittals
  • Accounting software expertise
  • Change order management
  • Process improvement strategies
  • Customer relationship management
  • Team leadership skills
  • Effective communication techniques
  • Conflict resolution strategies
  • Time management skills
  • Problem-solving abilities
  • Attention to detail
  • Multi-operations oversight
  • Subcontractor management
  • Meeting facilitation skills
  • Deadline adherence practices
  • Event planning and execution
  • Project documentation management
  • Compliance enforcement strategies
  • Good judgment in decision-making
  • Customer service excellence
  • Planning and execution skills
  • Workload management strategies
  • Flexibility and adaptability traits
  • Training and development initiatives

Community Service

Active member and Prayer Ministry Volunteer at Legacy Church

References

References available upon request.

Timeline

Project Coordinator

Get Volts LLC
06.2022 - 09.2024

Accounting/Office Manager

Buffalo Design Architects
08.2019 - 06.2022

Office Coordinator

Reladyne/Conservancy Oil
01.2019 - 08.2019

Project Tech

Bradbury Stamm Construction
01.2018 - 01.2019

Prior Authorization Specialist

Presbyterian Health Services
04.2014 - 01.2018

Data Entry Clerk

Excel Staffing Solutions
12.2013 - 05.2014

Temporary Administrative Assistant

Cibola County Treasurer
11.2013 - 12.2013

Project Coordinator

JB Henderson Construction
06.2010 - 11.2012

Purchasing Agent/Accounts Payable

Coreslab Structures
10.2005 - 07.2007

Clerk for Absentee Voting

County of Bernalillo
04.2004 - 01.2005

Purchasing/Accounts Payable Clerk

Sky City Casino
07.2003 - 04.2004

Project Assistant

Big J Enterprises, Inc.
07.2001 - 01.2002

New Mexico Project and Office Manager

K.R. Swerdfeger, Inc.
09.1995 - 05.2001

Accounting Supervisor

Big J Enterprises, Inc.
08.1993 - 08.1995

Payroll

Big J Enterprises, Inc.
08.1990 - 08.1993

Accounts Payable

Big J Enterprises, Inc.
08.1990 - 08.1993

Accounts Receivable

Big J Enterprises, Inc.
08.1990 - 08.1993

Diploma -

Laguna Acoma High School

Some College (No Degree) - Accounting

Technical Vocational Institute

Similar Profiles

CREATE PROFILE
Doreen Romero