Dorinda J. Phillips
Raleigh,NC
Summary
Resourceful administrative professional skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
6
6
years of professional experience
Work History
SITE MANAGER
CBPS OFFICE SERVICES CENTER, Alston & Bird
10.2017 - Current
- Manage reproduction and distribution of legal documents for 17 attorneys, 4 paralegals and 5 legal administrative assistants
- Prepare detailed spreadsheets of monthly statistics and expenses.
- Organize and maintain physical/digital document management systems.
- Prepare packages for shipment by generating packing slips and setting up courier deliveries.
- Coordinate maintenance of equipment, routinely assessing each for needed repairs or updates.
- Monitor office inventory to maintain supply levels
- Provide general support for visiting attorneys.
- Conduct staff performance evaluations and recommend professional development plan.
- Handle sensitive information in a confidential manner.
- Interview, hire, and train new employees.
- Keep site compliant with OSHA, state, and local regulations to prevent unnecessary risks.
EXECUTIVE ASSISTANT
PROVOST, Wayne County Community College District
- Screened calls and emails and initiated actions to respond or direct messages for college Provost.
- Created, organized, and maintained academic records and filing system.
- Created/edited correspondence, reports, presentations, and faculty evaluations.
- Coordinated Board of Directors meetings and transcribed meeting minutes.
- Handled confidential and sensitive information with discretion and tact.
Special Projects Coordinator
Amistad Research Center, Tulane University
- Conducted research and gathered key information for use in upcoming project planning.
- Edited project documentation for grammar and spelling errors resulting in error-free paperwork.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Sourced, vetted and managed vendors needed to accomplish project goals.
Executive Assistant
Contemporary Arts Center
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
Copy Editor
The Pine Bluff Commercial Newspaper
- Reviewed and edited content for correct grammar and style.
- Produced clear, concise and accurate content to reflect tone and level of authority appropriate to content.
- Created headlines, subheads and photo captions for local and national news stories.
- Verified statistics and facts against internal and external sources.
Education
Bachelor of Arts -
Howard University, School of Communications
Washington, D.C.Skills
- Extremely proficient in Microsoft Office Suite applications (Outlook, Microsoft Word, Excel, PowerPoint, Publisher)
- Proficient in creating reports, newsletters and promotional material utilizing Adobe Photoshop and Adobe InDesign
- Excellent communication and presentation skills Quick study with ability to learn site specific systems, applications, and protocols with ease
Timeline
SITE MANAGER
CBPS OFFICE SERVICES CENTER, Alston & Bird
10.2017 - Current
EXECUTIVE ASSISTANT
PROVOST, Wayne County Community College District
Special Projects Coordinator
Amistad Research Center, Tulane University
Executive Assistant
Contemporary Arts Center
Copy Editor
The Pine Bluff Commercial Newspaper
Bachelor of Arts -
Howard University, School of Communications
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