Summary
Overview
Work History
Education
Skills
Timeline
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Dorothy G. Klein

Somerville

Summary

Dynamic and highly skilled Executive Assistant with over 20 years of experience supporting C-level executives across biotechnology, executive recruiting, healthcare, and technology industries. Adept at managing complex schedules, coordinating high-profile events, and ensuring seamless office operations. Recognized for exceptional organizational skills, discretion, and ability to drive efficiency in fast-paced environments.

Overview

13
13
years of professional experience

Work History

Executive Assistant, Gene Therapy Research

Ultragenyx Pharmaceuticals
01.2021 - 02.2025
  • Managed day-to-day operations for 50+ scientists, anticipating and advocating for complex needs of team and executive leadership.
  • Planned and executed summer and winter based internal events, along with ad hoc events, supporting critical team building and morale.
  • Provided comprehensive calendar and conference management for senior leadership, insuring participation in events in the rare disease space.
  • Performed daily activities, including complex travel logistics, processing expense reports, and bi-monthly Research Lab meetings.
  • Redesigned internal SharePoint site, resulting in more effective collaboration across team.

Project Coordinator/Executive Assistant

Heidrick & Struggles
06.2015 - 07.2020
  • Managed all phases of executive search projects for Financial Services, Global Technology & Industrial Practices.
  • Created engagement documents, including position specifications and candidate assessments.
  • Coordinated high-stakes candidate interviews and travel logistics.
  • Maintained tracking databases for search and business development progress.
  • Organized seven annual Insurance Roundtable events in the U.S. and Brazil.
  • Mentored junior executive assistants on best practices in executive search operations.

Administrative Associate

CTPartners
03.2015 - 06.2015
  • Assisted with all aspects of the executive search process, including interview coordination and travel arrangements.
  • Produced and formatted search engagement documents.
  • Managed internal database updates and expense reporting.

Project Coordinator & Executive Assistant

Partners HealthCare
03.2012 - 03.2015
  • Supported enterprise-wide implementation of Electronic Health Records.
  • Provided executive assistance to C-suite leaders, managing schedules, travel, and communications.
  • Developed performance metrics and analyzed employee engagement survey data.
  • Introduced an office hoteling system to improve workplace efficiency.
  • Facilitated seamless leadership transitions within the organization.

Education

Certificate - Interior Architecture

Boston Architectural College
Boston, MA

B.A. - Psychology & Art History

Clark University
Worcester, MA

Skills

  • Executive Support & Calendar Management
  • Project & Event Coordination
  • Travel & Expense Management
  • Internal & External Communications
  • SharePoint & Database Management
  • Business Development Support

Timeline

Executive Assistant, Gene Therapy Research

Ultragenyx Pharmaceuticals
01.2021 - 02.2025

Project Coordinator/Executive Assistant

Heidrick & Struggles
06.2015 - 07.2020

Administrative Associate

CTPartners
03.2015 - 06.2015

Project Coordinator & Executive Assistant

Partners HealthCare
03.2012 - 03.2015

B.A. - Psychology & Art History

Clark University

Certificate - Interior Architecture

Boston Architectural College

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Dorothy G. Klein