Dorothy Hahn
Deltona,FL
Summary
Proven Administrative Coordinator at Cardinal Health, adept in Microsoft Excel and team collaboration, enhanced operational efficiency by streamlining processes and reducing procurement costs. Skilled in policy modification and maintaining meticulous records, successfully negotiated cost-saving contracts, ensuring timely project execution and fostering strong vendor relationships.
Overview
23
23
years of professional experience
Work History
Administrative Coordinator(Buyer)
Cardinal Health
09.1999 - 07.2022
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Assisted in the recruitment process by screening resumes, scheduling interviews, and facilitating onboarding activities for new hires.
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Increased team productivity with effective delegation of tasks and prioritization of responsibilities.
- Supported project management efforts by tracking deadlines, maintaining documentation, and communicating progress updates to stakeholders.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Collaborated with cross-functional teams to achieve project objectives within tight timelines.
- Ensured compliance with company policies by maintaining up-to-date knowledge of regulations and conducting regular audits of procedures.
- Managed inventory of office supplies, ensuring essential items were always in stock.
- Organized and maintained digital and physical filing systems, improving document retrieval times.
- Negotiated with vendors for office supplies, securing cost savings while maintaining quality.
- Reduced email response time, prioritizing urgent communications and delegating tasks effectively.
- Built long-term supplier relationships with vendors to establish quality and competitive pricing.
- Collaborated with internal departments to better understand needs and determine purchasing requirements.
- Reduced procurement costs through strategic sourcing, competitive bidding, and effective negotiations.
- Developed strong relationships with suppliers to secure favorable pricing terms and conditions for the company''s benefit.
- Maintained complete documentation and records of all purchasing activities.
- Maintained key item stock levels and wrote or expedited purchase orders.
- Ensured timely delivery of products by closely monitoring vendor performance and addressing any issues promptly.
- Coordinated with logistics teams to resolve any shipping delays or discrepancies while minimizing impact on operations.
- Developed cost-effective purchasing strategies to maintain inventory levels and improve operational procedures.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Maintained a comprehensive database of supplier information, including contact details, capabilities, pricing structures, and lead times.
- Increased supplier efficiency by negotiating contracts and maintaining strong relationships with vendors.
- Analyzed current vendors and products to stay abreast of market trends and evaluate new suppliers.
- Oversaw purchasing process from initiating requests to finalizing contracts to deliver smooth transaction.
- Reviewed legal documents such as contracts and non-disclosure agreements to ensure compliance with company policies.
- Implemented vendor management program, leading to improved service levels and cost savings.
- Facilitated introduction of sustainable sourcing practices, contributing to company's corporate social responsibility goals.
Education
Diploma - Academic
N/A - Required Courses
Skills
- Data Entry
- Time Management
- File Organization
- Team Collaboration
- Document Management
- Microsoft Excel
- Documentation and Recordkeeping
- Inbound phone call handling
- Telephone Etiquette
- Filing
- Calendar Management
- Proficient in Software
- Microsoft Access
- Scheduling appointments
- Project Support
- Appointment Scheduling
- Event Planning
- Managing office supply inventory
- Office Equipment Maintenance
- Processing Expense Reports
- Expense Tracking
- Correspondence Preparation
- Multitasking and Organization
- Microsoft Office
- Customer Service
- Phone and Email Etiquette
- Quality Assurance
- Documentation and control
- Policy and procedure modification
- Attention to Detail
Timeline
Administrative Coordinator(Buyer) - Cardinal Health
09.1999 - 07.2022
Coral Gables High School - Diploma, Academic
University of South Florida - N/A, Required Courses