Dorothy McGinnis
Perkasie,USA
Summary
Management Analyst and Contract Administrator with over 30 years of experience in military and government contracting. Expertise in contract management, data analysis, and human resources, with a strong record of leading complex projects in high-pressure environments. Proficient in software tools including HRConnect, Oracle EBS, and Microsoft Office, driving organizational change through effective research and systems development. Demonstrated ability to enhance processes and optimize resource utilization while navigating internal controls and addressing operational challenges.
Overview
33
33
years of professional experience
Work History
Management Program Analyst in Human Capital Office
Internal Revenue Service
Horsham, PA
11.2019 - Current
- Established project goals and objectives through collaboration with managers and executives.
- Developed strategic action plans and schedules for all project phases to align with organizational objectives.
- Negotiated resource requirements with managers to secure essential support for projects.
- Planned and coordinated operating methods, including employee training related to projects.
- Created presentations in Microsoft PowerPoint to effectively communicate project progress.
- Coordinated program review meetings and facilitated audits by TIGTA, FACT, and GAO.
- Conducted comprehensive analyses of project data to identify issues and propose resolutions.
- Provided technical advice on position management and classification across government platforms.
- Developed training materials to improve onboarding strategies and optimize company orientation protocol.
Logistics and Contracts Analyst
Life Cycle Engineering
Philadelphia, PA
04.2018 - 11.2019
- Facilitated Diminishing Manufacturing Sources and Material Shortages (DMSMS) management plans for various U.S. Navy programs.
- Managed, reported, and posted DMSMS data to ensure accurate tracking.
- Created Plan of Action and Milestones (POA&Ms) to outline essential tasks and resources.
- Developed financial tracking mechanisms alongside milestone schedules for effective resource management.
- Supported Naval Surface Warfare Center - Philadelphia Division personnel in DMSMS program execution.
- Participated in DMSMS working group meetings to provide action status updates.
- Designed presentations in Microsoft PowerPoint and spreadsheets in MS Excel for reporting purposes.
- Coordinated program review meetings and updated health assessments with DMSMS status reports.
- Inspected contract work operations to check compliance with plans and specifications.
- Managed contract closeout process, resolving all issues prior to release of final payment.
- Stayed abreast of relevant industry rules and regulations to keep organization compliant.
Senior Contracts Administrator
Lockheed Martin
Cherry Hill, NJ
04.2016 - 09.2017
- Performed all aspects of contract administration, including but not limited to coordination of proposal review and submittal, review of new orders/contracts, coordination of accurate order entry, contract funding, scope changes, contract amendments, invoice tracking, delivery schedules, contract closeout, legal requirements, and other commitments
- Negotiated Master Research Agreements, Master Service Agreements, NDAs, PIAs, Teaming Agreements, etc
- Supported fact-finding and other audit activities
- Facilitated collaboration with various disciplines to provide prompt responses to customers and auditors
- Maintained logs of proposals and other data as required, and assisted in data collection for monthly and quarterly reporting to management
- Compiled and maintained all required contractual records and documents in accordance with contract requirements, and company policies and procedures
- Regularly contributed to the development and implementation of new business methods, processes, and contracting concepts to achieve business unit and contract goals
- I participated as an author or assessor of deliverable documents associated with the life cycle management phase review process
- Responsible for the development and analysis of contractual relationships, including investigator grants, and drafting, negotiating, and finalizing agreements related to clinical trials, and/or overseeing a Clinical Research Organization responsible for contract negotiations
- Provided support to the clinical team in the pricing, planning, execution, and control of grants and contracts
- Worked with the principal investigators from Tier One technical colleges and universities regarding statements of work and grants
- Assisted in contract closeout activity
Corporate Contracts Specialist
PEI GENESIS, Inc.
Philadelphia, PA
06.2014 - 01.2016
- Oversaw subcontract administration and managed contract closeouts.
- Analyzed employment-related data and prepared reports.
- Identified contract changes potentially occurring during agreement's lifecycle.
- Submitted project closeout documents in accordance with contract terms.
- Participated in meetings with stakeholders involved in the contracting process.
- Oversaw changes and coordinated change orders and contract reviews.
- Gathered contractor quotes for careful review to determine best options for company.
- Identified areas where improvements could be made within the contracting process.
- Provided updates on status of contract processes to upper management and other important personnel.
- Reviewed and monitored contracts for accuracy, completeness, and compliance with company policy.
- Strengthened documentation traceability, developing organizational systems for contracts, records, reports and agendas.
- Reviewed details on incoming contracts and service agreements to keep pricing correct.
- Created and maintained contract databases to track all agreements.
- Negotiated contractual language with vendors or customers.
- Analyzed data and prepared for compilation into reports to be distributed to other key stakeholders.
- Analyzed contractual terms and conditions in order to identify potential risks or liabilities.
- Coordinated communications between contracting parties regarding changes in contract terms or conditions.
- Prepared reports on contract status as requested by management.
- Administered contract change requests and resolution.
- Oversaw contract closeouts and addressed all issues prior to release of final payment.
Data Manager/Configuration Analyst/Contract Administration
Lockheed Martin
King of Prussia, PA
02.1997 - 07.2011
- Evaluated and monitored contract performance to determine the necessity for amendments or extensions of contracts, and compliance with contractual obligations
- Approved or rejected requests for deviations from contract specifications and delivery schedules
- Directed and coordinated the activities of workers engaged in formulating bid proposals
- Supported, communicated, reinforced, and defended the mission, values, and culture of the organization
- Responsible for regular reporting of progress and status
- Was responsible for the strategic cost estimating, pricing, and proposal preparation
- Developed, planned, and scheduled proposals, while at the same time ensuring the flow of information throughout executive leadership
- Compiled cost, schedule, and technical elements in the development of proposals in accordance with request for proposal (RFP) specifications
- Coordinated the collection and accumulation of cost, scheduling, and performance elements from functional departments
- Supported DCAA, DCMA, and customers' financial, technical proposal, and contract audits
- Responsible for cost estimating and pricing preparation using Excel and ProPricer software
- Performed contract administration, review, and routing of awards for approval
- Maintained contract file configuration and tracking logs
- Assisted with contract closeouts
- Supported Program Management Office and various branches of the United States Military through analysis, organization and planning
- Maintained a central, controlled supply of classified and unclassified documents
- Reviewed documents to determine established classification level based on contracts or security manuals
- Processed distribution requests according to established procedures
- Ensured generation of quality assurance checklist for product release packages in support of production schedules
- Maintained a secure, computerized document revision system, a periodic review system, and status tracking for all program-related documents and records
- Implemented a Contract Deliverable Requirement Listing tracking database to ensure ease of the tracking, processing, and delivering of CDRL documents, in accordance with the contract delivery schedule; reviewed and processed Contract Document Actions received from the customer
- Kept program informed and worked with authors to ensure timely responses/deliveries and released program documentation in PDM
- Involved in the Engineer Review Board (ERB), Configuration Control Board (CCB), and Program Review Board (PRB)
- Supported Defense Contract Management Agency and Defense Contract Audit Agency audits
- Assisted in Program Milestones (i.e., Preliminary Design Review (PDR), Critical Design Review (CDR), Physical Configuration Audits (PCA))
- Ensured customer requirements were implemented and reviewed change accounting activity to ensure compliance with the contract and data management policies
- Maintained an open and honest working relationship with our customers, both face to face, and via telephone/email
- Coordinated modification records for management control
- Helped coordinate OCI between LM and functional areas
- Advised management of contractual obligations
- Compiled and analyzed contract data
- Experienced in working with Defense and Federal Procurement Regulations
- Familiar with MIL-SPEC/STANDARDS
- Familiar with FAR/DFAR
- Provided support to the Product Data Manager and engineering technical staff
- Reviewed final draft documents for conformity to requirements and completeness
Signals Analyst
United States Navy
10.1992 - 09.1996
- Trained in all aspects of signal collection methodology and application, as well as Morse Code
- Achieved honors being selected for an advanced signals analysis school at the National Security Agency
- Assigned to Naval Security Group Activity Sugar Grove, West Virginia as a SATCOM analyst
- Operated a myriad of SUN and IBM based systems, which performed signal exploitation and analysis
- Analyzed and reported on over 3000 signals vital to national level security advisors
- Briefed these operational systems routinely to customers with the highest-level National security requirements
- Directly supported Atlantic Fleet operations and training missions by reporting on real time reaction of Areas of Interest vital to United States operations
Education
High School Diploma -
Little Flower Catholic High School For Girls
Philadelphia, PABusiness Management -
Colorado Technical University
Colorado Springs, COSkills
- Task prioritization
- Recordkeeping
- Planning
- Organization
- Research
- Interpersonal communication
- Public speaking
- Training & Development
- Attention to detail
- Excellent communication
- Team management
- Report writing
- Problem-solving
- Strong work ethic
- Business needs analysis
- Interpersonal skills
- Multitasking
- Business administration
- Stakeholder relations
- Requirement gathering and analysis
- Contract negotiation
- Policy analysis
- Creating project plans
- Organizational development
- Professional demeanor
- Active listening
- Written communication
- Adaptability and flexibility
- Performance metrics
- Continuous improvement
- Effective communication
- Decision-making
- Project management
- Professionalism
- Analytical skills
- Time management abilities
- Self-motivation
- Project coordination
- Cost reduction
- Performance improvement
- Customer service
- Evaluate reports
- Resource allocation
- Teamwork and collaboration
- Policy development
- Conflict resolution
Timeline
Management Program Analyst in Human Capital Office
Internal Revenue Service
11.2019 - Current
Logistics and Contracts Analyst
Life Cycle Engineering
04.2018 - 11.2019
Senior Contracts Administrator
Lockheed Martin
04.2016 - 09.2017
Corporate Contracts Specialist
PEI GENESIS, Inc.
06.2014 - 01.2016
Data Manager/Configuration Analyst/Contract Administration
Lockheed Martin
02.1997 - 07.2011
Signals Analyst
United States Navy
10.1992 - 09.1996
High School Diploma -
Little Flower Catholic High School For Girls
Business Management -
Colorado Technical University