Summary
Overview
Work History
Skills
Timeline
Generic

DOUGLAS A. BOGAEV

Ashburn,VA

Summary

Adept at navigating complex procurement landscapes, I leveraged sourcing techniques and vendor relationship management at Valiant Integrated Services to enhance subcontract compliance and pricing strategies. My keen attention to detail and effective conflict management led to significant improvements in proposal development and subcontract management, underscoring a track record of strategic procurement success.

Overview

16
16
years of professional experience

Work History

SR. SUBCONTRACTS ADMINISTRATOR

Valiant Integrated Services
Herndon, VA
10.2020 - 06.2022
  • Supports proposal preparation, pricing activities, including price negotiation, in conjunction with multiple departments to submit a compliant bid for on new work and task order proposals
  • Support proposals for new business capture and task order proposals on Cost-Plus IDIQ’s
  • Formulates subcontracts in full compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARS), and internal procurement policy and procedures guidelines
  • Analyze the subcontractor proposals and document the findings
  • Ensure proper flow down of terms and conditions and technical specifications
  • Performs price and cost analysis on subcontracts/proposals and documents negotiations
  • Is proficient with fixed price, cost reimbursement, and time and material subcontracts
  • Experience executing subcontracts subject to SCA (Service Contract Act) with wage schedules
  • Acts as liaison between Valiant and the Subcontractor regarding requirements, performance, reporting requirements
  • Develops and maintains follow-up status to the proposal/capture team and with subcontractors on all outstanding open subcontracts matters
  • Advises management of potential risk and performance impact
  • Develops and maintains all necessary reports associated with subcontracting activities
  • Performs routine subcontractor due diligence activities as directed
  • Maintains configuration control of contractual documentation sent to a subcontractor
  • Ensures compliance with U.S
  • Statutes and regulations, particularly compliance with U.S
  • Export license statutes and regulations Foreign Corrupt Practices Act, and foreign government statutes and regulations as they apply to Valiant’s contracts/subcontracts
  • Deltek CostPoint mModules utilized were Accounts Payable, Purchasing, Reporting & Analytics, Time & Expense
  • Agencies Include Air Force, Army, DHA, DTRA, DoD, GSA.

CONTRACTS ADMINISTRATOR

SuprTEK, Inc
Ashburn, VA
10.2019 - 10.2020
  • Provide contractual interface with Government Customers and industry partners with respect to written bids and proposals as well as execute administration and management of contracts
  • Provide general administration of Government Prime contracts and subcontracts
  • Conducts/supports negotiations of agreements with Prime and/or subcontractors to include NDA, Teaming, Consulting, and Subcontract Agreements
  • Conducts/supports proposal preparation; conduct negotiations; carry out customer and supplier activities to ensure proper contractual compliance and fulfillment per company policies/procedures, legal requirements, and customer requirements
  • Advises staff of contractual matters; compiles and analyzes data/information; maintains historical information/files
  • Maintains timely customer (internal and external) contacts and communications to successfully address all matters
  • Coordinates with project managers and proposal team(s) on pricing and contractual inputs
  • Acts as liaison between company and subcontractors, consultants, and vendors
  • Maintains internal company database with contracts data and conduct periodic contract data reviews using approved checklist to ensure compliance with contract set-up and adherence to the master agreement terms and conditions
  • Completed RFI’s, RFQ’s, RFP’s
  • Provide contract support for pre-award and post-award contract activities
  • Deltek CostPoint modules utilized were Accounts Payable, Purchasing, Time & Expense
  • Agencies include Army, DIA, DISA, GSA, NIH.

CONTRACTS ADMINISTRATOR

NetCentrics Corporation
Herndon, VA
05.2018 - 10.2019
  • Track contract funding and obligated amounts, preparing and submitting monthly booking and monthly backlog reports to Accounting, and providing input to internal and/or external briefings on contract financial status
  • Coordinate and ensure completion of annual subcontractor reviews, analyze data, and work with Program Management to develop improvement plans as needed
  • Maintain compliant contract and subcontract hard copy and electronic files in accordance with government approved standard requirements; provide guidance to team members on file structure set up and maintenance
  • Coordinate and administer contract modifications to subcontractors for new awards and period of performance extensions
  • Coordinate and administer contract and subcontract closeouts, working with Finance and Program teams
  • Participate in review of proposal documents for compliance with regulations, directives, laws, statutes, and contracting policies as well as compliance with RFP/RFQ requirements such as contract management approach, subcontractor management, and small business subcontracting plan(s)
  • Completed RFI’s, RFQ’s, RFP’s
  • Support back office operations and program/project management needs, as necessary
  • Issue and execute NDA’s and TA’s
  • Agencies include DISA, FTC, Navy, GSA.

SUBCONTRACTS ADMINISTRATOR/BUYER

NCI Information Systems, Inc, NIH
Reston, VA
12.2015 - 01.2018
  • Developed, negotiated and administered subcontract agreements from cradle-to-grave of moderate to high dollar value, risk, creativity and complexity, consistent with client requirements and organization’s procurement policies/procedures
  • Review purchase requisitions to assure adequacy of information, adequate justification of non-competitive procurements, determine best procurement approach, and identify sources
  • Create and issue requests for proposals and quotations, review proposals for responsiveness and responsibility, determine reasonableness of price, and clarify business terms and pricing
  • Support proposals, conduct price analysis, and negotiate price and price related terms and other subcontract provisions
  • Work with other procurement and program staff to ensure compliance with required policies, procedures and performance
  • Negotiate and finalize non-disclosure agreements and teaming agreements
  • Create file documentation in accordance with FAR, CPSR and organization’s policy
  • Acts as back-up Buyer for large proposals
  • Deltek CostPoint modules utilized were Accounts Payable, Purchasing, Time & Expense
  • Agencies include, , Army, GSA, Navy.

CONTRACTS ADMINISTRATOR/BUYER

CRGT INC
Reston, VA
06.2012 - 12.2015
  • Assist in preparation, distribution, tracking, and status updates of contract packages for various types of contracts to ensure contract fulfillment in accordance with company policies, legal requirements, customer specifications, FAR, DFAR, and ITAR
  • Review RFP’s: assist in preparation of proposals, assist with associated negotiation and definitization activities
  • Prepare proposal related agreements for execution
  • Perform risk assessment of proposal/contract terms and conditions
  • Issue all Corporate purchase orders in CostPoint
  • Acts as back-up Buyer for large proposals
  • Work with management and program teams to resolve issues, secure approvals, and ensure successful contract execution
  • Generate and maintain contract documentation and download into contracts library on SharePoint
  • Responsible for issuing NDA’s and TA’s for various Government opportunities
  • Completed RFI’s, RFQ’s, RFP’s
  • Deltek CostPoint modules utilized were Accounts Payable, Purchasing, Time & Expense
  • Agencies include DoD, Air Force, GAO, GSA, NIH, FDA, USPS, HHS.

Contractor, SUBCONTRACTS ADMINISTRATOR

BOOZ, ALLEN, HAMILTON
Herndon, VA
06.2011 - 05.2012
  • Negotiate and execute Non-Disclosure Agreements, Teaming Agreements, and ontract Agreements
  • Administer Subcontract Modifications and Task Order Modifications for other Subcontract Teammates
  • All subcontracts are Time & Materials contract type
  • Price analysis included for each modification over 5k
  • Review prime contract and draft subcontract terms and conditions, conduct subcontract negotiations, and handle on-going file administration and write up for CPSR compliance
  • Work as part of a team and use effective communication skills in daily interaction with internal and external clients
  • Special Projects as assigned
  • Agencies include Army, DoD, FAA, GSA, Air Force.

BUYER

MEDIMMUNE, INC
Gaithersburg, MD
04.2010 - 06.2011

SUBCONTRACT ADMINISTRATOR 3/CORPORATE BUYER

NORTHROP GRUMMAN TECHNICAL SERVICES
Fairfax, VA
05.2006 - 02.2009
  • Perform technical duties related to the locating, sourcing, procuring supplies, materials, equipment and services in compliance with applicable codes, regulations, procedures, and practices
  • Responsible for issuing proposal documentation including request for quotes, collection of bids, negotiations, and placement and tracking of purchases
  • Analyze current market place for trends and standards for use during negotiations of the contracts
  • Review proposals, negotiate prices, selects or recommend suppliers, analyze trends, follow up on orders placed, verify deliveries, approve payments, and maintain necessary records
  • Communicate with vendors and personnel to exchange information, resolve discrepancies, correct errors, and clarify issues related to invoices, statements, orders, and deliveries
  • Sole buyer in a three (3) buyer position and consistently maintained the pace of the heavy flow of purchase requisitions
  • Responsible for the creation of 95 new PO’s in SAP for the security and janitorial contracts
  • All files were documented with current purchase order information, reps and certs, invoices, and contact information
  • Each subcontract was checked for FAR compliance and ensured each was CPSR audit ready including price analyses
  • Deal directly with site supervisors for issues concerning the cleaning companies and non-compliance issues
  • Analyze wage determination annually to determine the proper pay rate for the security guards
  • Responsible for getting all vendors set up to be paid via electronic funds transfers
  • Re-compete all firm fixed price janitorial contracts every two years
  • Responsible for closing out contracts that did not renew or were canceled
  • Specifically worked on USCIS contract
  • Began as Corporate Buyer and promoted to SCA
  • CONTRACT TYPES
  • Time & Materials, Firm Fixed Price, Cost Plus.

SR. SUBCONTRACTS ADMINISTRATOR/BUYER

  • Issues RFPs and RFQs to subcontractors;
  • Analyze and documents subcontractor source selection and sole source justifications;
  • Analyze and select necessary and appropriate prime contract and FAR/DFARS flow-down clauses;
  • Acts as contractual liaison with subcontractor and business representatives;
  • Supports subcontract change control process;
  • Supports the resolution of subcontract related claims and disputes;
  • Acts as point of contact for communication with law, finance, and business team functions for resolution of subcontract issues and disputes
  • Supports business unit subcontractor sourcing, make-or-buy, and source selection decision process;
  • Reviews solicitations and prepares routine subcontract-related input for proposals;
  • Prepares requests for proposals for subcontractors; Reviews proposals for task orders and contract modifications as pertaining to -related Reviews subcontractor representations and certifications and coordinates company vendor setup process as necessary;
  • Supports preparation of small business subcontracting plans and federal contract reporting (e.g., FSRS, ESRS, ISR/SSR reporting);
  • Ly Acts as back-up Buyer for large proposals
  • Liaises with government and financial auditors
  • Deltek CostPoint modules utilized were Accounts Payable, Purchasing, Reporting & Analytics, Time & Expense
  • Agencies include Air Force, Army, DoD, GSA, Navy.

Purchase

  • Laboratory materials, disposables and general supplies using approved suppliers and in accordance with all applicable internal policies and procedures to ensure goods and services are properly secured with emphasis on quality, customer service and cost reduction
  • Communicate purchase order and delivery information to MedImmune staff and departments
  • Communicate potential issues with delivery dates, rejected material, replacement material, expedited orders and documentation to the appropriate departments
  • Coordinate and makes the necessary arrangements for processing discrepant supplied items and material and makes the proper disposition on rejected items
  • Issue replacement purchase orders as required on returned items and materials
  • Represent MedImmune in an ethical and professional manner
  • Review and maintain accuracy of computer and hard copy purchasing records
  • Work closely with Accounts Payable and Receiving to reconcile problems associated with three-way match transactions
  • Perform follow up on orders and expedite supplier deliveries.

Skills

  • Sourcing techniques
  • Request for proposal
  • Vendor relationship management
  • Attention to detail
  • Supplier evaluation
  • Conflict management
  • Proposal development
  • Change order management
  • Subcontract management
  • Dispute resolution
  • Contract compliance
  • Procurement strategies
  • Pricing analysis

Timeline

SR. SUBCONTRACTS ADMINISTRATOR

Valiant Integrated Services
10.2020 - 06.2022

CONTRACTS ADMINISTRATOR

SuprTEK, Inc
10.2019 - 10.2020

CONTRACTS ADMINISTRATOR

NetCentrics Corporation
05.2018 - 10.2019

SUBCONTRACTS ADMINISTRATOR/BUYER

NCI Information Systems, Inc, NIH
12.2015 - 01.2018

CONTRACTS ADMINISTRATOR/BUYER

CRGT INC
06.2012 - 12.2015

Contractor, SUBCONTRACTS ADMINISTRATOR

BOOZ, ALLEN, HAMILTON
06.2011 - 05.2012

BUYER

MEDIMMUNE, INC
04.2010 - 06.2011

SUBCONTRACT ADMINISTRATOR 3/CORPORATE BUYER

NORTHROP GRUMMAN TECHNICAL SERVICES
05.2006 - 02.2009

SR. SUBCONTRACTS ADMINISTRATOR/BUYER

Purchase

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DOUGLAS A. BOGAEV