Douglas Hearn
Cincinnati
Summary
Dynamic manager with a proven track record in cultivating successful customer and vendor relationships, leveraging strong business acumen and leadership skills. Expertise in people and project management, combined with strategic planning capabilities, ensures alignment of core business initiatives with revenue and growth objectives to maximize ROI. Exceptional at overseeing project scope, budget, scheduling, and risk management while consistently guiding cross-functional teams in the design, redesign, and launch of innovative business solutions. A holistic understanding of both micro and macro perspectives facilitates the development and expansion of robust partnerships with customers and vendors.
Overview
25
25
years of professional experience
Work History
Director of Accounting
Better Business Bureau
01.2024 - Current
- Updated and Maintained Chart of Accounts and all entries into Accounting System (QuickBooks).
- Responsible for Payroll processing, approval of Payroll and Payroll processing system (Paycor).
- Accounts Receivable and Collections, including handling serious overdue accounts, retention and authorized to cancel accreditation.
- Direct involvement with Sales Teams: to approve all credit risk for accounts needing approval, process improvement for tracking sales and restructured sales commission schedule to provide a better compensation package that helped to improve sales.
- Responsible for providing Executive Management with Financial reports on a weekly and monthly basis.
- Responsible for providing to Board of Directors Financial review on a quarterly basis.
Assoc Manager
PPD
01.2022 - 01.2023
- Created contracts after developing budgets that ranged from $15,000 to $30,000,000.
- Adhered to a 10-day turnover period of handling up to 15 different RFP’s, Renewals and extension: where budget had to be calculated and contract written for approval with Business Development Team and then by Client.
- Provided review of budgets to profitability to Executive Management team confirming where profits were at a 52% return.
- Collaborated with Business Development Team on Customer needs for budgets and contracts for Proposals, Renewals and Modifications.
- Worked closely with multiple business lines to ensure the best customer interaction and service was given.
- Hired as Associate Manager in the Commercial Finance Division to manage a team of four Analysts setting work schedules, reviewing, and approving work and training and development.
Site Payments Manager II
Medpace
01.2021 - 01.2022
- Collaborated with proposals and feasibility teams to provide Investigator Grants estimate for bids and proposals.
- Developed Budget, in collaboration with Clinical Trial Manager and Sponsor, Investigator Grants estimate and payment schedules in accordance with study protocols with consideration for Fair Market Value.
- Managed in tandem with Account Management, Finance and Clinical Trail Management Teams, investigator grant funds for prefunded/escrow estimates.
- Administered direct approval for all Accounts Payable so that payments made to sites under contract with a dollar range from $100-$1,000,000, used 3-way matching process to confirm accuracy of payments.
- Provided oversight and guidance to Site Payments Analysts to ensure accuracy in site payment calculations as well as adherence with site and Sponsor contractual obligations.
- Responsible for more than 50 budgets/studies at one time with a total value over $300,000,000.00
- Worked with Site Payments Analysts when site would escalate a need for review of contract and/or payments.
- Developed procedures for quality control, customer service, processing efficiency, and team management interactions.
- Hired as Site Payments Manager II to manage 7 Financial Analysts reviewing and approving work, training and development.
Vice President, Controller
Kunkemoeller Group
01.2009 - 01.2021
- Cultivated client engagement and support: developed new accounts and managed expansion of existing customers; all sales for all divisions valued at $20 million annually.
- Formulated strategic plans, support tactical initiatives, and implement policies and procedures to execute cost-saving, risk management deliverables, lowered expenses, increased sales, and reduced employee turnover.
- Responsible for Treasury Operations including cash and check deposits, bank transfers, bank account reconciliations, ACH payments and receipts, Domestic and International Wire movements.
- In charge for handling and approving all Accounts Payable, which included vendor payments and employee expenses/payroll; instituted 3-way matching process of purchase order, invoice and delivery packing slip.
- Reviewed Account Receivables for all invoicing, payments and collections; included handling all new customer setups, credit validation, credit terms and collection process.
- Conceptualized and initiated aggressive initiatives to increase profits by reviewing purchasing practices/negotiating contracts, developing inside sales, and supporting enhanced employee professional development/support.
- Implemented reconciliation procedures maintaining a zero out of balance for eight years; converted accounting data to allow better financial reporting based on cost to sales: included delivery of weekly, monthly and year end financial reports to President of Company; Balance Sheet and P&L Review, Adjustments and Reporting
- Increased profitability with supply chain management by controlling purchasing, logistics and inventory/warehouse management.
- Maintained Vendor Management and developed program to keep up with all Vendors and their pricing for materials needed by Production team.
- Hired as an Outside Consultant, within one year became Vice President and Office Manager, became Vice President and Controller in 2011.
- Kunkemoeller Group (KG) is comprised of several privately held companies. 1) Diversipak Inc.: Manufacturer and Distributor for Point of Purchase Displays and Packaging. 2) Powerclean Technologies: Distributor and Service Provider for cleaning solutions. 3) Solo Products Inc.: Manufacturer and Distributor for Buckhorn Containers. 4) KRP Investments: Commercial Real Estate investments. 5) KRP Warehouse: Warehousing and Distribution. 6) DSD: Residential Housing Leasing and Development. 7) IGG Books: Development, production, and distribution of children’s coloring books.
Education
Bachelor of Arts - Business Administration
01.2007
- Honors: Phi Betta Gamma
- GPA: 3.85
Skills
- Management: Strategic Business Planning & Implementation, Process Redesign / Change Management, Team Building and Leadership Development, Office and General Management
- Accounting: Cost Reduction and Profit Optimization, Forecasting and Analysis: Financial Analysis, Budget Administration and Management, Accounts Payable, Accounts Receivable, Bookkeeping and FP&A, Month End Reconciliation, Financial Reporting to Sr Management, Sales and Use Tax
- Sales Management: Client Engagement & Retention, creating territories, investigating needs and contracts
- Human Resources: Recruiting, Staffing Initiatives, and Staff Development Programs, Contract Negotiations, Payroll Administration, Policies and Procedures
- Warehousing: Inventory Management, Space Management, Packaging and Logistics
- Purchasing: Vendor Management and Supply Chain Control; contracts for cost control; Logistics and channel supply, Government Bid
- Software/Microsoft Office: Excel- Pivot tables, data sort, graphs: Word-mail merge, memo, client letters, contract redlining, PDF convert: PowerPoint: Presentations: Outlook: Teams: Quickbooks: Salesforce: CRM systems
- Accounts receivable
- Credit management
- Cost accounting
- Financial statement preparation
- Staff development
- Financial forecasting
- Bank reconciliation
- System implementation
Timeline
Director of Accounting - Better Business Bureau
01.2024 - Current
Assoc Manager - PPD
01.2022 - 01.2023
Site Payments Manager II - Medpace
01.2021 - 01.2022
Vice President, Controller - Kunkemoeller Group
01.2009 - 01.2021
Kent State University - Bachelor of Arts, Business Administration