Summary
Overview
Work History
Education
Skills
Accomplishments
Additional Information
Affiliations
Certification
Languages
References
Timeline
Generic

Duanie Carlos

Lauderhill,United States

Summary

Dedicated professional, organized and dependable with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Supervisory Financial Specialist

US Embassy Managua
Managua, Nicaragua
12.2010 - 03.2023
  • Certifying Officer
  • Cashier Verification Officer
  • Created along with the Staff their annual work plan, conducted mid-year discussion based on the plan created, prepared their yearly Performance Reports (EPR) in the Global Merit Based Compensation (GoMBC). This was an effective tool which helped promote professional and personal development of individual team members and participated in the calculation process of the the MBC reward based.
  • Created section training plan, teleworker schedules, systems upgrade, all necessary trainings and follow up with compliance.
  • Provided expert advice on all management aspects of Financial Management Center including interrelationships between budget analysis and financial planning, allotment accounting, voucher examining and payroll liaison.
  • Planned, scheduled, and monitored performance of major projects (Coordinated Fiscal year Ends processes, Un-liquidated Obligations quarterly reviews, closing of open travel advances, system updates/changes).
  • Monitored project timelines to ensure they were being met according to set deadlines.
  • Made routine adjustments in work assignments and recommends major office improvements and readjustments in operations and services ensuring that the had what they need to produce excellent quality work, production and help with new process initiatives.
  • Participated in all onboarding interviews and helped with the selection of ideal candidates for the section (Hard and soft skills).
  • Created and maintained an effective team environment through collaboration and communication.
  • Provided guidance to subordinates on how to improve their performance and develop new skills.
  • Conducted regular meetings with staff to discuss progress, challenges, and opportunities.
  • Developed strategies to improve productivity and efficiency among team members.
  • Identified areas of improvement within the team's processes and procedures.
  • Cultivated relationships with external stakeholders to ensure alignment with Mission goals.
  • Analyzed data from various sources to inform decision-making within the team.
  • Coordinated resources, personnel, and operations across multiple departments
  • Oversee daily operations of Financial Management Office; drafted correspondence for approval of Financial Management Officer (FMO), directly supervised and manages Budgeting and Financial Planning section of Financial Management Center, one Financial Specialist (Certifying) and guided payment section with four Locally Employed Staff.
  • Received incoming correspondence, delegates action and informs FMO of status drafts correspondence for approval.
  • Provided funds control and budgeting for 6 ICASS agencies and financial assistance to 9 non-serviced agencies.
  • Tracked funds control for 38 funds in total with value of $15,000,000.
  • Assigned projects and tasks; organized tasks and assignment of budgeting/financial planning and accounting.
  • Provided expert advice in budgets preparation, allotment accounting, and funds control.
  • Provides training as required in budgeting and planning and in specialized areas such as ICASS submission.
  • Acts as a principal point of contact/liaison with participating agency heads, ICASS Council, ICASS Working Group and fund managers on all ICASS issues and all Program funding.
  • Main point of contact for the senior US Direct Hire officers of serviced agencies to explain ICASS and other cost sharing procedures.
  • Reviewed administrative functions of post, analyzes support costs, and measures cost effectiveness.
  • Formulated and compiled statistics required for preparation of ICASS estimates and ensured that workload data were accurate and realistic.
  • Supervised development and preparation of the annual ICASS administrative support cost of $7,000,000+, and with the FMO, participated in negotiations with serviced agency managers to determine their share of administrative costs.
  • Assisted serviced agencies by guiding their employees on ICASS application and concepts.
  • Supervised the preparation and execution of the operation expense budgets for the Consular Section (CA), Public Affairs Section (PD), Diplomatic and Security (DS), Marine Security Guards (MSG) and for Diplomatic & Consular Programs (Program).
  • Assisted with the MRR process and corresponding budget preparation.
  • Served as liaison between Embassy, USDO Account Depository Bank and Charleston Financial Service Center.
  • In charge of formulating bank bids as per US Treasury Department's instructions.
  • Certified vouchers and Cashier collections up to $50,000 per transactions in absence of FMO and principal certifying officer, this included the responsibility of ensuring that all vouchers were legal, proper, and correct in accordance with Prompt Payment Act, FAM, FAH and DSSR. This responsibility covered the certification and payment of vouchers such as travel, vendor, and employee claims up to $50,000 via RFMS Direct-Connect application. Assumed personal financial liability for correctness and legality of all payments certified.
  • Cashier Verification Officer (CVO) - Performs quarterly cash verification to Post Class B Cashier Operations and submit to CGFS per regulations.

Budget Analyst

US Embassy
Managua, Nicaragua
10.2008 - 12.2010
  • Performed financial planning and formulated budgets for State Department and other serviced agencies based on Mission Resources Requests Plan (MRR) goals.
  • Collaborated with department heads to develop annual operating budgets.
  • Provided guidance on budgetary matters to senior management staff.
  • Monitored compliance with approved budgets throughout the year.
  • Reviewed financial documents such as contracts, invoices, requisitions. for accuracy and completeness.
  • Advised on best practices related to budget development processes and procedures.
  • Completed monthly operational reviews to check budget compliance and identify areas in need of adjustment.
  • Prepared budgets, using budget data calls, historical funding analysis, inflationary trends, currency exchange rates, contract pricing, local compensation plan, federal salary and allowances, funding request for new positions and Mission Unfunded Priorities.
  • Conducted budget presentations to sections heads and provided impact analysis for unanticipated events that needed to be monitored.
  • Justified as required reprogramming of financial resources.
  • Advised on cost savings mechanism, analyzed discretionary spending and unfunded priorities, identified excess funding to be return to Washington HQs.

Class B Cashier

US Embassy
Managua, Nicaragua
11.2005 - 10.2008
  • Processed daily collections and paid cash vouchers to customers.
  • Processed Consular Collections from Fees and participated in the Monthly reconciliation of these fees.
  • Provided excellent Customer service.
  • Corrected rejected Cashier transactions as required.
  • Prepared and paid cash advances for employees payroll related and travel.
  • Trained all the Sections Sub-cashier who manages petty cash.
  • Participated in the MIssion Auction Sales as the main cashier, collections millions of Local Currency.
  • Mission “Class B Cashier” for almost 5 consecutive years.
  • Was responsible for managing U.S. Government funds.
  • With years and experience I became Post Cash Verification Officer for USDO, nomination that granted me the authority to perform Cash Verifications or cash counts to post Class B cashier operations.

Voucher Examiner

US Embassy
Managua, Nicaragua
04.2004 - 11.2005
  • Examined, reviewed, and processed a variety of vouchers from customers subscribed to the International Cooperative Administrative Support Services (ICASS) and other funded programs in order to ensure compliance with the terms of the original contract, grant, or authorization and established standards.
  • The types of transactions and vouchers examined include payments made to international organizations, US and Non-US grantees, purchase requests and orders to local and U.S Vendors.
  • Verified the authenticity of documents to ensure compliance with established procedures.
  • Evaluated requests for payments against available documentation and budget restrictions.
  • Identified discrepancies in invoices or other financial documents and resolved them accordingly.
  • Maintained a comprehensive database of all voucher transactions.
  • Performed periodic audits of accounts payable records to ensure accuracy of payments.
  • Assisted departmental personnel in understanding various accounting processes related to vouchering systems.
  • Ensured that all required forms were completed accurately before authorizing payments.
  • Processed high-volume voucher batches according to established guidelines.
  • Researched vendor information prior to processing invoices for payment.
  • Participated in training sessions related to new software programs used in voucher processing operations.

Work Order Clerk

US Embassy
Managua, Nicaragua
01.2002 - 04.2004
  • Received and process all work order from the Housing Section or from USDHs Officers regarding issues at their residences.
  • Prepared Technicians weekly schedules to ensure all requests where attended on a timely basis.
  • Scheduled and coordinated visits with tenants and LL on all work at the residences.
  • Processed and handled customer complaints, answering questions and providing alternative solutions.
  • Double-checked customers order and information before filling out order forms to prevent unnecessary delays and errors.
  • Inputted customer orders into computer system.
  • Assisted customers in tracking order status and providing updates on expected completion dates.
  • Performed administrative duties such as filing paperwork, preparing correspondence.
  • Participated in training sessions on new software systems related to work order management.
  • Carried out day-day-day duties accurately and efficiently.

Education

Master of Science - Auditing

UNIVERSIDAD POLITECNICA DE NICARAGUA
MANAGUA, NICARAGUA
09.2019

Certificate - Accounting

Foreign Service Institute
Arlington, VA
07.2008

Bachelor of Science - Banking And Financial Support Services

UNIVERSIDAD POLITECNICA DE NICARAGUA
MANAGUA, NICARAGUA
12.2001

Skills

  • Communication skills : Honesty, empathy, motivation, writing, speaking, team building, giving and accepting feedback
  • Leadership Skills : Relationship building, Agility and adaptability, Innovation and creativity, Employee motivation, Active listening, Feedback
  • Teamwork and Collaboration
  • Attention to Detail
  • Analytical Thinking
  • Problem-Solving
  • Work Planning and Prioritization
  • Coaching and Mentoring
  • Conflict Resolution

Accomplishments

Awards :

Mission Honor Awards:

  • For exemplary service leading the Financial Management Center and enabling U.S. Embassy Managua to achieve program Goals. June 02, 2022.
  • For Providing exceptional customer service support to General Service Officer to resolve critical funding matters. June 02, 2022.
  • For excellent teamwork, obtaining funds, and measuring progress to complete the move of a New CMR on time and withing budget. Managua, September 02, 2021.
  • For outstanding contribution in leading Managua’s Financial Management Center as one of the Western Hemisphere Affairs’ Premier Financial Management Center. Managua, August 21, 2020.
  • In recognition of sustained outstanding performance, customer service, teamwork, and productivity increase. Managua, November 02, 2017.
  • For outstanding customer service and supervision and playing a key role in the budget process as well as exceeding deadlines for last minute requests. Managua, April 29, 2016.
  • For sustained superior performance as financial specialist, playing a key role in the budgeting process, and preparing the consular, Program and Public Diplomacy budgets with the significant details on post operations in accordance with budgeting requirements. Managua, April 10, 2015.
  • For superb performance of duty, protection of mission assets and successful fiscal year closeout, during a period of office restructuration, increased responsibilities and reduced resources. Managua, April 25, 2014.

Meritorious Honor Awards:

  • For contributing to the efficient operations of the Financial Management Center by providing excellent training and support to new cashiers, for demonstrating superior knowledge of the cashiering function and outstanding teaching ability. Managua, December 2009.
  • For combined contribution in keeping Financial Management operations running during a period of crisis and office restructuring. Managua, June 24, 2005.
  • For the new face given to the Customer Service area in the Maintenance Section. Managua, February 21, 2003.

Special Act, Recognition and appreciation, Extra Mile Awards:

  • For exceptional team work to process the 2021 salary increase for LE Staff employee on time and without error. April 29, 2022.
  • For completion of 20 years of service with the United States Government. Managua, May 27, 2021.

Additional Information

REFERENCE :


Javier Araujo

Financial Management Officer

AraujoJA@state.gov

(915) 503-8718


Boubacar Ide

Financial Management Officer

IdeB@state.gov


George Meray

Financial Management Officer

Meraygc@state.gov


Martial Pierre

V.P Corporate Relations

ALMA WORKDWIDE, LLC

Martial.pierre@almaworldwide.com

(703) 901-4604


Tyler Johnston

General Service Officer

Johnstontj@state.gov


James Gowdy

Disbursing Payment PU Supervisor

gowdyjb@state.gov

(843) 200-8269


Paul A. Roelle

PhD, Colonel, US Air Force (Retired)

Assistant General Manager Officer

roellepa@state.gov



Affiliations

  • Active wife and mom of 3 boys, love to cook, dance, visit the beach and various outdoor activities with my family

Certification

  • FSN Leadership Training RP401 - Fort Lauderdale, Fl, May 2018.
  • FSN Supervisory & Management Skills Beyond the Basics FSI, Mexico, City, March 21-31, 2017.
  • Managing Customer Service – San Jose, Costa Rica, August 3, 2012.
  • Basic Supervisory Skills Workshop – San Jose, Costa Rica, July 30 – August 02, 2012. •

Languages

English
Native/ Bilingual
Spanish
Native/ Bilingual

References

  • Javier Araujo - Financial Management Officer - AraujoJA@state.gov, 915-503-8718
  • Boubacar Ide - Financial Management Officer - IdeB@state.gov
  • Geor Meray - Financial Management Officer -Meraygc@state.gov
  • James Gowdy - Disbursing Payment PU Supervisor -gowdyjb@state.gov

Timeline

Supervisory Financial Specialist

US Embassy Managua
12.2010 - 03.2023

Budget Analyst

US Embassy
10.2008 - 12.2010

Class B Cashier

US Embassy
11.2005 - 10.2008

Voucher Examiner

US Embassy
04.2004 - 11.2005

Work Order Clerk

US Embassy
01.2002 - 04.2004

Master of Science - Auditing

UNIVERSIDAD POLITECNICA DE NICARAGUA

Certificate - Accounting

Foreign Service Institute

Bachelor of Science - Banking And Financial Support Services

UNIVERSIDAD POLITECNICA DE NICARAGUA

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Duanie Carlos