Duanie D Carlos Mitchell

• Oversees daily operations of Financial Management Office; drafts correspondence for approval of Financial Management Officer (FMO), directly supervises and manages Budgeting and Financial Planning section of Financial Management Center, one Financial Specialist (Certifying) and guides payment section with four Locally Employed Staff. Receives incoming correspondence, delegates action and informs FMO of status drafts correspondence for approval. Provides funds control and budgeting for 6 ICASS agencies and financial assistance to 9 non-serviced agencies. Tracks funds control for 38 funds in total with value of $15,000,000. Provides expert advice on all management aspects of Financial Management Center including interrelationships between budget analysis and financial planning, allotment accounting, voucher examining and payroll liaison. Analyzes workflow and duties among Financial Management Center (FMC) branches. Plans, schedules, and monitors performance of major projects. Assigns projects and tasks; organizes tasks and assignment of budgeting/financial planning and accounting. Makes routine adjustments in work assignments and recommends major office improvements and readjustments in operations and services, in order to function best for FMC, FMO and to fully utilize all staff in FMC. Provides expert advice in budget preparation, allotment accounting, and funds control. Provides training as required in budgeting and planning and in specialized areas such as ICASS submission.
• Acts as a principal point of contact/liaison with participating agency heads, ICASS Council, ICASS Working Group and fund managers on all ICASS issues and all Program funding. Deals with senior American officers of serviced agencies to explain ICASS and other cost sharing procedures. Reviews administrative functions of post, analyzes support costs, and measures cost effectiveness. Formulates and compiles statistics required for preparation of ICASS estimates and ensures that workload data is accurate and realistic. Supervises development and preparation of the annual ICASS administrative support cost of $7,000,000+, and with the FMO, participates in negotiations with serviced agency managers to determine their share of administrative costs. Assists serviced agencies by guiding their employees on ICASS application and concepts. Directly supervises the preparation and execution of the operation expense budgets for the Consular Section (CA), Public Affairs Section (PD), Diplomatic and Security (DS), Marine Security Guards (MSG) and for Diplomatic & Consular Programs (Program). Assist with the MRR process and corresponding budget preparation. The incumbent also serves as liaison between Embassy, USDO Account Depository Bank and Charleston Financial Service Center. Responsible for formulating bank bids as per US Treasury Department's instructions.
• Certifying vouchers and collections up to $50,000 per transactions in absence of FMO and principal certifying officer. Responsible for ensuring that all vouchers are legal, proper, and correct in accordance with Prompt Payment Act, FAM, FAH and DSSR. Responsible for certification and payment of vouchers (travel, vendor and employee claims) up to $50,000 via RFMS Direct-Connect application. Assumes personal financial liability for correctness and legality of all payments certified. Responsible for certification of all cashier collections and payments for processing via COAST ECS.

Examines, reviews, and processes a variety of vouchers from customers subscribed to the International Cooperative Administrative Support Services (ICASS) and other funded programs in order to ensure compliance with the terms of the original contract, grant, or authorization and established standards. The types of transactions and vouchers examined include payments made to international organizations, US and Non-US grantees, purchase requests and orders to local and U.S Vendors.

Mission “Class B Cashier” for almost 5 consecutive years. As Cashier I was responsible for managing U.S. Government funds. With years and experience I became Cash Verification Officer for USDO, nomination that grant authority to perform Cash Verifications or cash counts to post Class B cashier operations.

C

Performs financial planning and formulates budgets for State and other serviced agencies based on Mission Resources Requests Plan (MRR) goals. Prepare budgets, uses budget data calls, historical funding analysis, inflationary trends, currency exchange rates, contract pricing, local compensation plan, federal salary and allowances, funding request for new positions and Mission Unfunded Priorities.

Conduct budget presentations to sections heads and provide impact analysis for unanticipated events that need to be monitored. Justify reprogramming of financial resources. Advise on cost savings mechanism, analyzes discretionary spending and unfunded priorities, identify excess funding to be return to Washington HQs.