Dudu Motau
South Africa, Pretoria
Summary
Experienced with HR administrative tasks, ensuring seamless coordination and support within HR department. Utilizes effective organizational skills and attention to detail to manage employee records and assist in recruitment processes. Track record of fostering positive employee relations and maintaining compliance with HR policies.
Overview
7
7
years of professional experience
Work History
HR Administrative Assistant
Embassy of the United States
09.2024 - Current
- Efficiently managed personnel files, ensuring all documents were up-to-date and in compliance with legal requirements.
- Responsible for drafting official memos, employment letters, taking and circulating minutes of office meetings and responding to queries and routing them to appropriate sections.
- Planned high-level meetings and events, preparing documents and correspondence, managing individual and central calendars, planning travel logistics and maintaining office records.
- Identify and resolve diverse administrative issues as they arise, which often require interpretation of existing procedures and processes and independently determine appropriate applications and/ or in consultation with the appropriate team members.
- Assist in coordinating the team travel transport schedule, and provide timely updates on the transport schedule.
- Supported payroll processing by accurately tracking time and attendance records, reporting discrepancies to management as needed.
- Acted as a reliable point of contact for employees seeking information on company policies, benefits, or general HR matters.
- Maintained confidentiality of sensitive HR information, adhering to strict privacy guidelines at all times.
- Contributed to a positive company culture by planning engaging team-building events and activities.
- Enhanced onboarding experience for new hires through well-organized orientation sessions and timely completion of paperwork.
- Provided exceptional support to the HR department during high-volume periods, such as open enrollment or annual performance review cycles.
- Supported recruitment efforts by coordinating job postings, reviewing resumes, and scheduling interviews.
- Ensured accurate recordkeeping of required employee trainings or certifications in accordance with mission regulations or company policies.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Organized new employee orientation schedules for new hires.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
HR Administrative Assistant
Embassy of the United States
07.2023 - 07.2024
- Responsible for assisting with all aspect of Award program by facilitating and managing the Mission Award Program and
providing guidance in accordance with the Mission Policy. - Responsible for Preparing and submitting approved awards for salary funding and post personnel updates. Follow up on payment queries as needed and ensures all awards queries are resolved in timely manner.
- Responsible for inviting applicants for interviews, assisting with interviews and onboarding of new employees.
Prepared and processed employment documents, check HR
documents. - Served as office manager and administrative assistant by
ensuring effective office operations by providing administrative and logistical support for general office functions in the Human Resource Section. - Responsible for accurate record management of the office by
maintaining electronic and manual filling system, ensure access availability of reports and maintaining up-to date records of office equipment inventory - Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Collaborated cross-functionally with other departments to facilitate HR projects, such as updating the employee handbook or implementing new performance management systems.
- Responsible for accurate record management of the office by
maintaining electronic and manual filling system, ensure access availability of reports and maintaining up-to date records of office equipment inventory. - Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Responsible for drafting official memos, letters, taking and
circulating minutes of office meetings and responding to queries and routing them to appropriate sections
Administrative Assistant
Chocs Services PTY LTD
04.2022 - 04.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Enhanced communication within office, establishing weekly newsletter summarizing key updates and achievements.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
Office Assistant Intern
Bayanda Business Academy
03.2018 - 03.2019
- Completed clerical tasks such as filing, copying, and distributing mail.
- Proofread papers, letters and marketing materials to identify mistakes for quality control.
- Assisted with daily office tasks, contributing to a well-run work environment.
- Handled sensitive information discreetly while maintaining strict confidentiality protocols.
- Managed incoming calls and email correspondence professionally, addressing inquiries promptly and accurately.
- Input information into customer relationship management software and pulled reports for use in marketing.
Education
Bachelor of Arts - Development And Management (Public Managemen)
Northwest University
Gauteng, Vanderbijilpark10-2015
Skills
- Employee relations
- Onboarding assistance
- Data entry proficiency
- Decision making and
analytical skills
- Recruitment support
- Microsoft office and docusign
- Personnel records management
- Human resource information system HRIS
Timeline
HR Administrative Assistant
Embassy of the United States
09.2024 - Current
HR Administrative Assistant
Embassy of the United States
07.2023 - 07.2024
Administrative Assistant
Chocs Services PTY LTD
04.2022 - 04.2023
Office Assistant Intern
Bayanda Business Academy
03.2018 - 03.2019
Bachelor of Arts - Development And Management (Public Managemen)
Northwest University
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