Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Susan J. Arnold

Johnston,RI

Summary

Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Bookkeeper

Summit Management Corp.
Warwick , RI
04.2021 - 07.2024
  • Assisted with month-end closing activities as needed.
  • Performed account reconciliations as required including bank statement reconciliation, credit card reconciliations.
  • Reviewed employee expense reports for compliance with company policy guidelines.
  • Entered data into accounting system to maintain accurate financial records.
  • Identified areas where operational efficiencies can be improved in the accounts payable process.
  • Monitored accounts receivable aging reports to ensure timely payments.
  • Ensured proper authorization for all purchases made by the organization.
  • Developed processes and procedures related to accounts payable operations.
  • Reconciled vendor statements, investigated, and resolved discrepancies.
  • Researched and responded to inquiries from vendors regarding invoice status or payment issues.
  • Conducted periodic reviews of vendor accounts to identify opportunities for cost savings or process improvements.
  • Managed vendor relationships through prompt communication of payment information.
  • Interfaced and responded to inquiries to correct accounts payable discrepancies.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Handled high-volume invoice processing with minimal supervision.
  • Coded invoices to maintain organized and accurate records.
  • Worked with purchasing group to resolve purchase order matching issues.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Prepared and updated vendor files, tax documents and insurance information.
  • Compiled, coded and submitted weekly invoices to accounting for payment.
  • Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
  • Liaised with vendors and customers to confirm information and address client issues.
  • Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Calculated and produced checks for utilities, taxes and other operational payments.
  • Monitored loans and accounts payable to confirm payments are current.
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Processed invoices and payments in accordance with company policies and procedures.
  • Assisted with preparing journal entries related to accounts payable transactions.
  • Verified accuracy of coding on invoices prior to processing payments.
  • Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
  • Provided support during internal and external audits as necessary.
  • Received and recorded cash, checks and transfers.
  • Reduced financial discrepancies by verifying accounting statements.
  • Matched orders with invoices and recorded required information.
  • Checked postings and documents for correctness, accuracy and proper coding.
  • Responsible for entering customer payments into the accounting software system.
  • Generated monthly financial reports for management review.
  • Reconciled bank statements on a regular basis to ensure accuracy of financial records.
  • Generated weekly aging reports to track overdue payments from clients and followed up accordingly.
  • Verified accuracy of invoices and account balances.
  • Communicated regularly with vendors regarding invoice processing status updates.
  • Managed collections activity including contacting customers regarding past due balances and resolving billing disputes.
  • Processed invoices, credit memos, and other documents related to accounts receivable.
  • Assisted in month-end closing activities such as preparing journal entries, reconciling accounts, and creating financial reports.
  • Prepared monthly statements for customers and sent out reminder notices when necessary.
  • Monitored accounts receivable report, checking for late, delinquent, or missing invoices, and payments.
  • Gathered support data to drive invoice accuracy and work through billing discrepancies.
  • Researched customer billing issues and resolved problems to facilitate receipt of overdue monies and promote good customer relationships.
  • Reconciled ledger to validate payments accounted for and accurately posted.
  • Processed monthly payments and researched payment discrepancies.
  • Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.
  • Worked closely with internal teams to resolve customer billing and payment issues.
  • Cleared account balances by examining customer payments and payment history and coordinating contact with collections.
  • Generated, mailed and monitored invoices.
  • Processed new customer forms to set up accounts in system.
  • Prepared aging reports to identify past due accounts.
  • Processed credit memos and adjustments according to company policy.
  • Investigated billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems.
  • Utilized accounting software for efficient management of receivables.

Financial Assistant

The Cove Center, Inc.
Providence , RI
08.2016 - 06.2020
  • Provided training sessions for staff members on how to use accounting software applications properly.
  • Processed invoices, payments, receipts, disbursements. in a timely manner.
  • Assisted with financial forecasting and budgeting processes.
  • Developed and implemented internal controls to ensure compliance with company policies and procedures.
  • Responded promptly to inquiries from clients or other departments regarding billing or payment issues.
  • Audited purchase orders for accuracy before approving payment requests.
  • Coordinated audit activities by providing requested information or documents in a timely manner.
  • Assisted in the preparation of tax returns including filing documents with relevant regulatory authorities.
  • Provided support for the preparation of monthly, quarterly, and annual financial reports.
  • Managed expense reimbursement process by verifying employee requests against company policy guidelines.
  • Analyzed data to identify discrepancies and errors in financial documents.
  • Completed statement and account reconciliations and tracked down discrepancies.
  • Gathered data and uncovered fraud, embezzlement, or liabilities during auditing procedures.
  • Aided senior leadership by researching and updating material requirements.
  • Outlined budget plans and establish methods for documenting expenses.
  • Reduced financial discrepancies, ensuring on-time, accurate deposit balances, incoming checks, available revenues and receipts for investment processes.
  • Prepared monthly and year-end closing statements, financial documents, and invoices.
  • Assisted managers with additional duties during employee absences.
  • Assisted in the management of inventory by tracking and reporting stock levels.
  • Reviewed and reconciled credit card statements against receipts and transactions.
  • Maintained accurate and up-to-date financial records and documentation for audit purposes.
  • Greeted customers, answered account questions and resolved complaints.
  • Participated in financial and operational audits, providing necessary information and support to auditors.
  • Coded invoices to maintain organized and accurate records.
  • Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
  • Supported the finance team in the negotiation of terms with suppliers and clients.
  • Processed invoices and managed accounts payable and receivable to maintain cash flow.
  • Established key relationships with peers throughout company to improve workflows and reduce communication bottlenecks.
  • Assisted in the identification and resolution of financial discrepancies and irregularities.
  • Coordinated with external auditors to facilitate annual audit processes.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Reduced financial discrepancies by verifying accounting statements.

Education

Associate of Science - Administrative Assistant

Johnson & Wales University
Providence, RI
03-1996

Skills

  • Invoice Processing
  • General ledger maintenance
  • Vendor Management
  • Acumatica
  • Accounting
  • A/P and A/R
  • Accounts Receivable
  • Financial Reporting
  • Finance
  • Bank Reconciliation
  • Advanced computer skills
  • General Ledger Entries
  • Data Entry
  • Payroll Processing
  • Inventory Tracking
  • Adobe
  • Notary Public
  • Yardi (Voyager)
  • Payroll Processing

Certification

  • Basic Accounting

Timeline

Bookkeeper

Summit Management Corp.
04.2021 - 07.2024

Financial Assistant

The Cove Center, Inc.
08.2016 - 06.2020

Associate of Science - Administrative Assistant

Johnson & Wales University

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Susan J. Arnold