Ebonie Scott
New York,NY
Summary
Motivated administrative professional seeking a federal government position where I can leverage 10 years of experience in administrative support, project coordination, and operational management. Dedicated to promoting organizational efficiency through detailed problem-solving, procedural compliance, and cross-functional collaboration.
Overview
10
10
years of professional experience
Work History
Administrative Support Specialist
Department of the Interior
06.2024 - Current
- Provided comprehensive administrative support to executive team, facilitating their focus on strategic tasks.
- Developed and implemented internal administrative procedures to streamline operations.
- Maintained high levels of confidentiality, handling sensitive information with discretion and integrity.
- Maintained and optimized manager's calendar and scheduled appointments and meetings and addressed conflicts with adequate time for preparation, follow-up and planning.
- Coordinated onboarding and offboarding processes for federal employees and contractors.
- Prepared correspondence, reports, and briefings following federal standards and formatting protocols.
- Managed and resolved discrepancies in time and attendance records; certified timesheets using administrative tools.
- Oversaw office logistics, including workspace alterations and relocations.
- Provided guidance on federal travel policies, processed authorizations, and vouchers using appropriate systems.
- Monitored procurement activities and ensured compliance with federal acquisition regulations.
- Maintained inventory control and conducted acquisitions using a government purchase card.
- Reviewed monthly spending with the budget team and reconciled branch allocations.
- Processed and approved parking requests for legal staff.
- Supported executive staff in travel arrangements, including booking flights, accommodations, transportation services, as well as planning conference itineraries.
- Organized company events and meetings, ensuring they were executed flawlessly and within budget.
- Fostered a collaborative atmosphere by acting as a liaison between departments to ensure the timely delivery of information and resources.
Administrative Manager
Odin Feldman Pittleman
12.2021 - 06.2024
- Drafted mission statements, reports, and formal responses tailored to stakeholder requirements.
- Collaborated with inter-agency teams to align priorities, workflows, and communication strategies.
- Oversaw the development of scopes of work, project budgets, and schedules to support program success.
- Tracked financial transactions and ensured the timely processing of billing and disbursement forms.
- Directed workflow adjustments to optimize staff utilization and service delivery.
- Procured goods and services in compliance with agency standards.
- Advised personnel on regulations, administrative protocols, and procedural changes.
- Certified and reviewed all travel documents following policy.
Executive Assistant
Total Solutions Inc. (Contractor for NASA)
09.2017 - 12.2021
- Supported the Deputy Administrator by managing complex schedules and organizational initiatives.
- Led strategic projects and assumed responsibility for over 40% of the Deputy’s workload.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Monitored project milestones, allocated resources, and proactively mitigated risks.
- Managed executive meeting logistics and produced concise minutes with follow-up tracking.
- Created and maintained consistent presentation materials and communications.
- Processed travel reimbursements using Concur; served as a subject matter expert for travel support.
- Authored and revised official correspondence and reports.
- Interpreted key metrics and generated KPI-based analyses to support performance review.
Administrative Coordinator
Affordable Benefits Solutions
02.2015 - 09.2017
- Resolved administrative scheduling issues and supported cross-functional communications.
- Coordinated internal and external meeting logistics, including agenda planning and note-taking.
- Administered project timelines, digital workspaces, and collaborative documentation tools.
- Facilitated SharePoint management and trained staff on process enhancements.
- Delivered administrative support across departments to promote engagement and workplace efficiency.
- Mentored junior staff and promoted process improvements through continuous feedback.
Skills
- Administrative Operations Management
- Project & Schedule Coordination
- Data Collection & Analysis
- Time and Attendance Certification
- Federal Procurement & Budget Oversight
- Travel Authorization & Reconciliation
- Effective Written and Verbal Communication
- Microsoft Office Suite Proficiency
Timeline
Administrative Support Specialist
Department of the Interior
06.2024 - Current
Administrative Manager
Odin Feldman Pittleman
12.2021 - 06.2024
Executive Assistant
Total Solutions Inc. (Contractor for NASA)
09.2017 - 12.2021
Administrative Coordinator
Affordable Benefits Solutions
02.2015 - 09.2017
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