Ebony Hunter
Dayton,NJ
Summary
At Hermann Services, I excelled as an Executive Administrative Assistant, streamlining office operations and enhancing efficiency by adeptly managing travel arrangements and coordinating high-level meetings. Leveraging strong problem-solving skills and a resourceful approach, I significantly contributed to project completion and operational improvements, demonstrating a commitment to excellence and confidentiality.
Since I have been employed here at Hermann for 11 years. I have worked in many departments offering support and gaining experience from Sales, Accounting etc...
Overview
11
11
years of professional experience
Work History
Executive Administrative Assistant
Hermann Services
10.2020 - Current
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Scheduled appointments and handled calenders for senior leadership.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Organized and updated schedules for executives.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Coordinated staff training programs, improving overall efficiency within the company through skill development.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Accounting Associate
Hermann Services
01.2020 - 03.2023
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Maintained a high level of confidentiality and professionalism when handling sensitive financial information, promoting trust among clients and colleagues.
- Addressed and resolved complex and unexpected variances.
- Contributed to successful completion of special projects as assigned by senior management or partners in the firm.
- Streamlined accounting processes for increased efficiency and reduced errors in financial reporting.
- Improved payment cycles, reducing average days payable outstanding with proactive account management.
- Handled day-to-day accounting processes to drive financial accuracy.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Inspected account books and recorded transactions.
- Tracked financial progress by creating quarterly and yearly balance sheets.
Recruiter
Hermann Services
10.2013 - 01.2020
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Coordinated schedules to arrange management interviews with applicants.
- Managed high-volume requisitions in a timely manner to meet client staffing needs efficiently.
- Enhanced recruitment process for faster hiring by utilizing various sourcing tools such as job boards, social media, and networking events.
- Studied job descriptions and qualifications to determine applicant requirements.
- Developed strong understanding of industries served, allowing for targeted recruiting efforts for specialized positions.
- Operated and maintained applicant tracking and candidate management systems.
- Streamlined communication between candidates and hiring managers, leading to higher satisfaction on both sides.
- Organized job fair events that attracted diverse talent pools, increasing the company''s reach within local communities.
- Organized and attended job fairs and networking events, increasing visibility and candidate pipeline.
- Provided detailed feedback to unsuccessful candidates, contributing to positive company image.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Developed and monitored employee recognition programs.
Education
Associate of Arts - Business Administration
Mercer County Community College
Trenton, NJ06.2006
Skills
- Expense Reporting
- Customer Service
- Office Management
- Information confidentiality
- Meeting planning
- File Management
- Calendar Management
- Travel Coordination
- Event Coordination
- Travel Planning
- Travel Arrangements
- Scheduling
- Meeting Support
- Quality Control
- Office Administration
- Strong Problem Solver
- Resourceful
- File Organization
- Invoice Processing
- Mail handling
- Accounting
- Microsoft Office
- Executive Schedule Management
- Honest and Dependable
- Administrative Policies
- Meeting Scheduling
- Travel Arrangement Coordination
Timeline
Executive Administrative Assistant
Hermann Services
10.2020 - Current
Accounting Associate
Hermann Services
01.2020 - 03.2023
Recruiter
Hermann Services
10.2013 - 01.2020
Associate of Arts - Business Administration
Mercer County Community College
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