Ebony Hunter
Dayton,NJ
Summary
At Hermann Services, I excelled as an Executive Administrative Assistant, streamlining office operations and enhancing efficiency by adeptly managing travel arrangements and coordinating high-level meetings. Leveraging strong problem-solving skills and a resourceful approach, I significantly contributed to project completion and operational improvements, demonstrating a commitment to excellence and confidentiality.
Since I have been employed here at Hermann for 11 years. I have worked in many departments offering support and gaining experience from Sales, Accounting etc...
Overview
11
11
years of professional experience
Work History
Executive Administrative Assistant
Hermann Services
South Brunswick, NJ
10.2020 - Current
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Scheduled appointments and handled calenders for senior leadership.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Organized and updated schedules for executives.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Coordinated staff training programs, improving overall efficiency within the company through skill development.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Accounting Associate
Hermann Services
South Brunswick, NJ
01.2020 - 03.2023
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Maintained a high level of confidentiality and professionalism when handling sensitive financial information, promoting trust among clients and colleagues.
- Addressed and resolved complex and unexpected variances.
- Contributed to successful completion of special projects as assigned by senior management or partners in the firm.
- Streamlined accounting processes for increased efficiency and reduced errors in financial reporting.
- Improved payment cycles, reducing average days payable outstanding with proactive account management.
- Handled day-to-day accounting processes to drive financial accuracy.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Inspected account books and recorded transactions.
- Tracked financial progress by creating quarterly and yearly balance sheets.
Recruiter
Hermann Services
South Brunswick, NJ
10.2013 - 01.2020
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Coordinated schedules to arrange management interviews with applicants.
- Managed high-volume requisitions in a timely manner to meet client staffing needs efficiently.
- Enhanced recruitment process for faster hiring by utilizing various sourcing tools such as job boards, social media, and networking events.
- Studied job descriptions and qualifications to determine applicant requirements.
- Developed strong understanding of industries served, allowing for targeted recruiting efforts for specialized positions.
- Operated and maintained applicant tracking and candidate management systems.
- Streamlined communication between candidates and hiring managers, leading to higher satisfaction on both sides.
- Organized job fair events that attracted diverse talent pools, increasing the company''s reach within local communities.
- Organized and attended job fairs and networking events, increasing visibility and candidate pipeline.
- Provided detailed feedback to unsuccessful candidates, contributing to positive company image.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Developed and monitored employee recognition programs.
Education
Associate of Arts - Business Administration
Mercer County Community College
Trenton, NJ06.2006
Skills
- Expense Reporting
- Customer Service
- Office Management
- Information confidentiality
- Meeting planning
- File Management
- Calendar Management
- Travel Coordination
- Event Coordination
- Travel Planning
- Travel Arrangements
- Scheduling
- Meeting Support
- Quality Control
- Office Administration
- Strong Problem Solver
- Resourceful
- File Organization
- Invoice Processing
- Mail handling
- Accounting
- Microsoft Office
- Executive Schedule Management
- Honest and Dependable
- Administrative Policies
- Meeting Scheduling
- Travel Arrangement Coordination
Timeline
Executive Administrative Assistant
Hermann Services
10.2020 - Current
Accounting Associate
Hermann Services
01.2020 - 03.2023
Recruiter
Hermann Services
10.2013 - 01.2020
Associate of Arts - Business Administration
Mercer County Community College