Ebony White
McKinney,TX
Summary
Experienced Accounts Payable Specialist with a proven track record of optimizing payment processes, increasing efficiency through automation, and ensuring compliance. Adept at managing high volumes of invoices and maintaining accurate records.
Overview
16
16
years of professional experience
Work History
Accounts Payable Technician
City Of McKinney
03.2020 - Current
- Processed over 1,000 invoices monthly
- Reduced late payments by 30%
- Reconciled accounts with 98% accuracy
- Trained new employees on accounts payable processes, contributing to a more efficient department overall.
- Identified opportunities for cost-saving measures by conducting regular reviews of vendor contracts.
- Developed a comprehensive tracking spreadsheet for monthly recurring expenses, simplifying budgeting processes moving forward.
- Ensured timely payments to suppliers, maintaining strong relationships and avoiding late fees.
- Collaborated with procurement team to verify purchase orders and resolve discrepancies promptly.
- Improved invoice processing efficiency by implementing an automated accounts payable system.
- Assisted in the implementation of a new ERP system, leading to improved workflow efficiencies throughout the organization.
- Provided excellent customer service to both internal departments and external vendors when resolving payment issues or discrepancies.
- Handled day-to-day accounting processes to drive financial accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Maintain vendor w9's and 1099 information.
- Ensure weekly check run are processed.
- offer any misc help that is needed.
Payroll Specialist/Administrative Assistant
Durham School Services
08.2009 - 03.2020
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Processed check disbursements and reconciled related ledger.
- Processed all month-end closing tasks, ensuring timely completion of financial statements.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Reduced manual data entry errors through implementation of automated invoice processing software.
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Updated reports, managed accounts, and generated reports for company database.
- Trained employees in company and regulatory compliance requirements to promote conformance.
- Greeted visitors, employees and clients politely and professionally for excellent reception service.
- Coordinated customer, vendor and employees relations for smooth communication flows.
- Reviewed workflow processes regularly using key performance metrics to identify areas of improvement, implementing necessary changes to achieve optimal results.
- Completed bi-weekly payroll for 500+ employees.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Reviewed time records for 500+ employees to verify accuracy of information.
- Maintain all orders and payments in going and out going for supplies and products for vendors and office.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Organized new employee orientation schedules for new hires providing payroll and benefit information.
- Compiled employee records from individual departments to maintain central files.
Education
Certificate - Business Administration And Management
Collin College
McKinney, TX05-2016
Associate of Arts -
Collin College
McKinney, TX05-2014
Skills
- Invoice Processing
- Accounts Reconciliation
- Vendor Management
- Financial Reporting
- Audit Support
- Payment Compliance
- Automation Implementation
- Data Analysis
Timeline
Accounts Payable Technician
City Of McKinney
03.2020 - Current
Payroll Specialist/Administrative Assistant
Durham School Services
08.2009 - 03.2020
Certificate - Business Administration And Management
Collin College
Associate of Arts -
Collin College
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