Ed Favila
San Diego
Summary
Results-driven Accounts Manager with extensive experience in payroll processing and account reconciliation. Known for optimizing cash flow and improving financial integrity through strategic issue resolution and collaboration with cross-functional teams.
Overview
10
10
years of professional experience
Work History
Accounts Manager /Accounting and Payroll Manager
California Pain Management
San Diego, CA
02.2024 - Current
- Analyzed account discrepancies, resolving issues to maintain financial integrity.
- Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
- Implemented efficient billing procedures to reduce outstanding receivables and improve cash flow.
- Increased account profitability by identifying areas for cost reduction without sacrificing quality or service levels.
- Negotiated favorable payment terms with suppliers, reducing costs and improving profit margins.
- Developed comprehensive financial reports for stakeholders, ensuring transparency and informed decisionmaking.
- Attended monthly sales meetings and quarterly sales trainings.
- Collaborated with HR to ensure compliance with labor regulations and benefits administration.
- Optimized the payroll process by automating routine tasks such as data entry, reducing the risk of human error while increasing productivity levels.
- Collaborated with external auditors during annual reviews, ensuring transparency and adherence to regulatory requirements.
- Managed accounts payable and receivable operations, ensuring timely payments to vendors and accurate recording of transactions.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Calculated deductions and processed payroll for employees.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
- Processed payroll garnishments such as tax liens and child support.
- Reviewed time records for 50 employees to verify accuracy of information.
- Developed and implemented payroll procedures and policies to determine compliance with regulations.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Analyzed business processes to identify cost savings and operational efficiencies.
- Performed banking, business administration and financial tasks to guarantee five-star service for clients.
Accounts Manager / Medical Billing Assistant /Senior Payroll Specialist
John Qian MD, Inc
San Diego, CA
01.2016 - 02.2024
- Managed accounts receivable and payable processes, ensuring timely billing and collections.
- Collaborated with cross-functional teams to streamline operational workflows and improve service delivery.
- Analyzed financial data to provide insights supporting strategic decision-making for management.
- Implemented efficient billing procedures to reduce outstanding receivables and improve cash flow.
- Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
- Increased account profitability by identifying areas for cost reduction without sacrificing quality or service levels.
- Developed comprehensive financial reports for stakeholders, ensuring transparency and informed decisionmaking.
- Attended monthly sales meetings and quarterly sales trainings.
- Processed insurance claims accurately, ensuring timely reimbursement for medical services.
- Coordinated patient billing inquiries, resolving issues to enhance customer satisfaction.
- Maintained organized patient records in compliance with HIPAA regulations and company policies.
- Implemented improved billing procedures that reduced error rates and streamlined processes.
- Analyzed billing discrepancies, identifying trends to proactively address recurring issues.
- Safeguarded patient privacy, adhering to strict HIPAA regulations during all aspects of the billing process.
- Maximized reimbursement opportunities by staying current on industry trends and new billing procedures.
- Reduced billing discrepancies by diligently reviewing medical coding and ensuring accuracy in data entry.
- Increased team efficiency by providing cross-functional support in medical coding, insurance verification, and data entry tasks.
- Improved patient satisfaction by accurately processing medical bills and promptly addressing inquiries.
- Communicated with insurance providers to resolve denied claims and resubmitted.
- Posted payments and collections on regular basis.
- Collected payments and applied to patient accounts.
- Accurately entered patient demographic and billing information in billing system to enable tracking history and maintain accurate records.
- Analyzed complex Explanation of Benefits forms to verify correct billing of insurance carriers.
- Prepared billing statements for patients and verified correct diagnostic coding.
- Utilized various software programs to process customer payments.
- Generated monthly billing and posting reports for management review.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Processed vendor and supplier payments on weekly basis.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Developed and implemented payroll procedures to enhance accuracy and efficiency in payroll operations.
- Collaborated with HR to resolve employee inquiries regarding payroll discrepancies and benefits administration.
- Streamlined timekeeping processes by integrating advanced software solutions, reducing errors in wage calculations.
- Analyzed payroll data trends to identify areas for improvement and optimize pay structures within organization.
- Coordinated year-end audits and reporting, ensuring timely submission of necessary documentation to regulatory bodies.
- Partnered with benefits administration team to integrate benefit deductions into the payroll system seamlessly.
- Adjusted tax withholdings according to employee requests while adhering to federal regulations thus avoiding penalties or fines.
- Ensured compliance with federal and state regulations by staying current on tax laws and filing requirements.
- Implemented time-saving procedures for handling garnishments and deductions, reducing processing errors and improving efficiency.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Initiated process improvements that led to faster turnaround times on year-end tax documents such as W-2s or 1099s for employees.
- Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
- Applied knowledge of regulations, employment law, and tax code to keep operations in compliance with applicable standards.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Reconciled health care benefits, tax contributions, and retirement accounts to facilitate large-scale account reconciliations.
- Assisted in the implementation of a new payroll software system, leading to increased efficiency and streamlined operations.
- Served as point-of-contact for external auditors during annual reviews, ensuring smooth communication and successful audit results.
- Resolved employee pay discrepancies swiftly and professionally, maintaining positive relationships with staff members.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Provided customer service to employees regarding payroll inquiries and issues.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Created new hire and termination documents for payroll.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Audited timesheets and payroll records for accuracy.
- Processed timecards and payroll data for team of employees.
- Processed manual checks for employees in accordance with company policies.
- Tracked employee vacation, sick and personal time.
- Updated employee files with new details such as changes in address or salary levels.
Education
Associate of Science -
San Diego Community College
San Diego, CASkills
- Account management
- Cash flow management
- AP and AR management
- Accounts receivable management
- Month-end reporting
- Invoicing
- Payroll processing
- Payroll management
- Account reconciliation
- Financial reports
- Bank reconciliation
- Accounting software proficiency
- Payment processing
- Cost accounting
- Tax compliance
- Fixed asset management
- General ledger maintenance
- Year-end closing
- Purchase order processing
- Accounts payable management
- Report writing
- Issue resolution
Languages
Spanish
Native or Bilingual
Timeline
Accounts Manager /Accounting and Payroll Manager
California Pain Management
02.2024 - Current
Accounts Manager / Medical Billing Assistant /Senior Payroll Specialist
John Qian MD, Inc
01.2016 - 02.2024
Associate of Science -
San Diego Community College