Edie Taylor
Hortense,GA
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known adaptability with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
14
14
years of professional experience
Work History
Bookkeeper
Conditioned Air Concepts
01.2023 - 12.2024
- Verify & process vendor invoices into Quickbooks for payments
- Post customer payments
- Prepare bank deposits
- Reconcile monthly bank, credit card, and vendor statements
- Process weekly payroll & submit IRA contributions
Contract Administrator
Seaboard Construction
04.2023 - 02.2024
- Import new projects and change orders from Heavy Bid into Viewpoint accounting software
- Request Payment & Performance bonds and certificates of insurance for new projects and change orders
- Create new subcontracts and subcontractor change orders from quotes provided by Project Managers, maintain subcontractor compliance
- Request insurance certificates for rented equipment and renewal certificates for jobs
- Prepare and enter progress billings based on quantities provided by Project Managers
- Prepare and enter subcontractor progress billings based on quantities provided by Project Managers. Ensure lien waivers are returned prior to payment.
- Set up job files & file all job related materials
- Update contract status report for weekly staff meeting
- Assist project managers and upper management with administrative needs
Contract Administrator
Seaboard Construction
07.2015 - 08.2022
- Import new projects and change orders from Heavy Bid into Viewpoint accounting software
- Request Payment & Performance bonds and certificates of insurance for new projects and change orders
- Create new subcontracts and subcontractor change orders from quotes provided by Project Managers, maintain subcontractor compliance
- Request insurance certificates for rented equipment and renewal certificates for jobs
- Prepare and enter progress billings based on quantities provided by Project Managers
- Prepare and enter subcontractor progress billings based on quantities provided by Project Managers. Ensure lien waivers are returned prior to payment.
- Set up job files & file all job related materials
- Update contract status report for weekly staff meeting
- Assist project managers and upper management with administrative needs
- Work with Project Managers to update actual & projected cost on Contract Performance Logs for quarterly meetings
- Monthly inventory reconciliation for fuel tanks, material yard & asphalt plants
- Monthly sales tax report
- Monthly equipment usage
- Monthly fuel report
- Annual vehicle registration renewals
- File annual reports/taxes: Georgia Intrastate Motor Carrier, Heavy Highway Vehicle Use Tax, Amber Flashing Lights, Oversize Load, Certified Public Weigher permits, Occupational License
- Update biannual Motor Carrier Identification report
- Complete Form DOT 485 as needed for lettings
- Order office supplies
- Assist project managers and upper management with administrative needs
Accounts Payable/Subcontract Administrator
Seaboard Construction
08.2011 - 07.2015
- Greet visitors, receive and transfer phone calls, process walk-in job applications
- Compile DBE report, update contract status report, print AR report, and assemble book for weekly staff meeting
- Update crew schedule
- New employee orientation
- Send applicants/employees for drug screens and physicals
- Open, date stamp, and distribute incoming mail
- Setup new job folders and file all job-related materials
- Update jobs-to-date and project assignment sheets as needed
- Order office supplies
- Mail certified payrolls to job owners
- Monthly legal fees report
- Monthly sales tax report
- Monthly fuel report
- Annual vehicle registration renewals
- File annual Georgia Intrastate Motor Carrier, annual Heavy Highway Vehicle Use Tax
- Complete annual Amber Flashing Lights, annual Oversize Load, and Certified Public Weigher permits
- Update biannual Motor Carrier Identification report and file for Occupational License
- Complete Form DOT 485 as needed for lettings
- Renew utility locate requests as needed
- Track hauler time on Excel spreadsheet & submit weekly check request. Monitor insurance and contract compliance
- Prepare and enter progress billings based on quantities provided by Project Managers
- Prepare and enter subcontractor progress billings based on quantities provided by Project Managers. Ensure lien waivers are returned prior to payment.
- Send interest statements for overdue job billings
- Request insurance certificates for rented equipment and renewal certificates for jobs
- Route, enter, and file vendor invoices
- Reconcile statements from vendors
- Import new projects and change orders from Heavy Bid into Viewpoint
- Request Payment & Performance bonds and certificates of insurance for new projects
- Create and mail new subcontracts from quotes provided by Project Managers, maintain subcontractor compliance
- Import and process subcontractor change orders
- Update phase code book in front office as needed
- Assist project managers with administrative needs
Front Desk Receptionist
Seaboard Construction
08.2010 - 08.2011
- Greet visitors, receive and transfer phone calls, process walk-in job applications
- Assemble books for weekly staff meeting
- Assist Safety, H.R. & DBE Manager as requested
- New employee orientation
- Daily rail car reports
- Open, date stamp, and distribute incoming mail
- Setup new job folders and file all job-related materials
- Order office supplies and keep supply cabinet orderly
- Keep copy machine, fax machine, and printer supplied with paper and room orderly
- Distribute faxes from fax machine
- Process certified mail items, ship parcels/packages via FedEx as needed
- Track hauler time on Excel spreadsheet & submit weekly check request. Monitor insurance and contract compliance
- Annual vehicle registration renewals
- Request new and renewal insurance certificates for rented equipment and renewal certificates for jobs
Education
High school diploma -
Wayne County High School
Jesup, GA05.1997
Skills
- A/P and A/R
- Bank reconciliation
- Spreadsheet tracking
- MS office
- Time tracking
- Vendor management
- Data entry and 10-key
Timeline
Contract Administrator
Seaboard Construction
04.2023 - 02.2024
Bookkeeper
Conditioned Air Concepts
01.2023 - 12.2024
Contract Administrator
Seaboard Construction
07.2015 - 08.2022
Accounts Payable/Subcontract Administrator
Seaboard Construction
08.2011 - 07.2015
Front Desk Receptionist
Seaboard Construction
08.2010 - 08.2011
High school diploma -
Wayne County High School
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