Edith Mooney
Torrance,CA
Summary
Seasoned administrative professional with extensive experience supporting executives and leadership teams across diverse industries. Known for strong critical thinking, impeccable work ethic, and advanced proficiency in modern office software and productivity tools. Highly organized, resourceful, and committed to delivering exceptional administrative support that enhances operational efficiency and enables leaders to focus on strategic priorities.
Overview
27
27
years of professional experience
Work History
Sr. Administrative Coordinator
Kite Pharma
01.2019 - Current
- Proactively manage complex calendars for the Vice President and leadership team, ensuring seamless scheduling and prioritization.
- Provide comprehensive administrative support to the Medical Affairs Leadership Team.
- Coordinate internal and external meetings, including preparation of materials, room reservations, technology setup, and catering.
- Process GThanks rewards for U.S. Medical Affairs teams.
- Plan and execute off-sites and corporate events, including vendor selection, contract negotiation, logistics, and day-of coordination.
- Partner with candidates and recruiters to manage the full interview process for internal and external applicants, including scheduling, agenda preparation, and candidate assistance.
- Serve as an active member of Partners in Success, contributing to Learning & Development and Events committees.
- Manage supply orders, SPARC tickets, and facilities requests to maintain efficient office operations.
- Coordinate domestic and international travel and process expense reports in alignment with company policy.
- Create, update, and manage distribution lists for Global Medical Affairs.
- Oversee conference allocations for Global Medical Affairs teams.
- Develop and maintain multiple organizational charts for leadership and cross-functional teams.
- Provide guidance and oversight to Administrative Staff supporting U.S. Medical Affairs.
- Coordinate multi-day training sessions, managing schedules, materials, and logistics.
- Lead onboarding and off-boarding processes for full-time employees and contractors.
- Plan and facilitate team-building events designed to strengthen collaboration and employee morale.
- Prepare and process global VISA requests in partnership with embassies and international agencies.
- Prioritize competing assignments and deliver high-quality work with strong attention to detail.
- Handle sensitive information with the highest level of confidentiality and discretion.
Administrative Coordinator (Temporary assignment at Kite Pharma)
Career Group
01.2018 - 01.2019
- Provided comprehensive administrative support to the Vice President and Medical Affairs team, including calendar management, travel coordination, and expense report processing.
- Scheduled and coordinated meetings with internal stakeholders and external partners, ensuring seamless logistics and preparation.
- Managed planning and execution of offsite events, overseeing venue selection, contracts, and end-to-end logistics.
Business Manager/Logistics Coordinator
Maynard Consulting Services
01.2015 - 01.2018
- Managed administrative and subcontractor staff, ensuring smooth daily operations and high-quality performance.
- Processed monthly client invoices exceeding $50,000 with accuracy and adherence to deadlines.
- Built and maintained strong professional relationships with clients, completing projects on time and error-free while communicating on behalf of the President.
- Coordinated logistics for large-scale strikes, rallies, and actions involving more than 1,500 participants and up to 24 concurrent locations.
- Proactively identified and implemented improvements to streamline and enhance business operations.
- Managed highly confidential information with discretion and sound judgment.
- Effectively balanced multiple priorities in fast-paced, deadline-driven environments.
- Provided comprehensive administrative support to the President, including calendar oversight, meeting coordination and preparation, travel arrangements, and expense report processing.
- Planned and coordinated employee and client events, managing logistics, vendors, and budgets.
- Delivered human resources support, including recruiting staff, onboarding employees, updating personnel records, and ensuring compliance with safety and health policies.
Executive Assistant
DIRECTV, Inc.
01.2007 - 01.2013
- Provided high-level administrative support to 16 team members, including 3 Vice Presidents, 1 Senior Director, and their respective teams. Responsibilities included complex calendar management, travel coordination, expense report processing, meeting preparation, presentation support, and ad-hoc administrative tasks.
- Generated monthly Pay-Per-View Event Buys Reports by extracting and validating data from internal systems; maintained accurate reporting for distribution to key internal and external stakeholders.
- Managed contact lists for major events such as Programmers Fair, the T. Howard Dinner, and the Dealer Conference; prepared invitations, tracked RSVPs, created name badges, and assisted guests during events.
- Accurately entered metadata into the asset tracking system, ensuring data integrity that directly impacted ordering, scheduling, and revenue reporting.
- Processed event ticket requests and provided timely updates to key individuals.
- Maintained departmental contact lists, shared calendars, and the master contact database to ensure up-to-date information across the organization.
Executive Assistant
DIRECTV, Inc.
01.1999 - 01.2005
- Provided comprehensive administrative support to the Sports Marketing team, including travel coordination, expense report processing, presentation development, meeting scheduling, calendar management, and project assistance.
- Oversaw all aspects of event coordination, ensuring flawless execution across logistics, vendors, timelines, and deliverables.
- Managed the creative development process for marketing assets, ensuring alignment with internal timelines, budgets, and brand standards.
- Oversaw HBO’s online and on-air marketing tactics, including banner ads, streaming video clips, package pages, performance reporting, and monthly promotional strategies.
- Managed more than 250 VIP accounts, delivering exceptional customer service to DIRECTV’s most elite and high-value customers.
- Processed ticket requests for Major League Baseball and National Basketball Association events—including regular season and playoff games—while tracking allocations, processing invoices, and managing orders.
- Supervised a team of 6 administrative staff, providing leadership, guidance, and performance support.
- Collaborated with all levels of management and partnered with vendors, league representatives, programmers, and customers to support marketing initiatives and operational needs.
Education
B.S. - Business Management
University of Phoenix
Skills
- Calendar Management
- Complex Issue Resolution
- Computer Savvy
- Cross-Functional Collaboration
- Events Coordination
- Project Coordination
- Recruitment Support and New Hire Onboarding
- Travel Coordination
- Expense Reconciliation
Affiliations
- Partners in Success at Kite Pharma (Learning & Development and Events Committees)
- Healthcare Businesswomen’s Association (HBA)
- SoCal Women of Gilead
- American Society of Administrative Professionals
AWARDS/RECOGNITIONS
EPIC Award (Outstanding Teamwork and Performance), Kite Pharma 2020, Values at Work Awards, Kite Pharma 2020, 2021, 2023, Multiple GThanks Awards (Going Above and Beyond in the Workplace), Kite Pharma 2019 - present
Timeline
Sr. Administrative Coordinator
Kite Pharma
01.2019 - Current
Administrative Coordinator (Temporary assignment at Kite Pharma)
Career Group
01.2018 - 01.2019
Business Manager/Logistics Coordinator
Maynard Consulting Services
01.2015 - 01.2018
Executive Assistant
DIRECTV, Inc.
01.2007 - 01.2013
Executive Assistant
DIRECTV, Inc.
01.1999 - 01.2005
B.S. - Business Management
University of Phoenix