Summary
Overview
Work History
Education
Skills
Timeline
SeniorSoftwareEngineer

Edna M. DeAndreis

Foster City,CA

Summary

Accomplished Executive Coordinator with a proven track record at CommonSpirit Health, enhancing operational efficiency and fostering key relationships. Expert in office administration and executive support, including travel and expense reporting via Concur. Skilled in building partnerships and streamlining processes, significantly improving productivity and service delivery. Sharp Executive Coordinator with over 15 years of experience successfully managing administrative functions and providing office assistance and support to executives and corporate leaders. Instrumental in customer service and liaises cross-functionally with all departments for smooth coordination. Sharp Executive Coordinator with 14 years of experience successfully managing administrative functions and providing office assistance and support to executives and corporate leaders. Instrumental in [Task] and liaises cross-functionally with all departments for smooth coordination.

Overview

29
29
years of professional experience

Work History

Executive Coordinator

CommonSpirit Health
03.2010 - 06.2024
  • Served as a liaison between executives and employees, facilitating open lines of communication throughout the organization.
  • Managed vendor relationships to ensure quality service delivery in regards to accounts payable inquiries.
  • Managed executive schedules, ensuring optimal productivity and meeting attendance.
  • Organized meetings and teleconferences such as agenda assembly and confirmed guest speakers.
  • Spoke for management team internally under executive guidance and leadership.
  • Exercised independent judgment in support of senior leadership and corporate mission.
  • Handled sensitive information with discretion, maintaining trust among colleagues and stakeholders alike.
  • Provided high-level administrative support to executives, allowing them to focus on strategic initiatives.
  • Organized travel arrangements for executives, ensuring seamless itineraries and minimal disruption to their work schedules.
  • Managed calendar, phone, and schedule, resolving conflicts and providing timely updates.
  • Developed strong relationships with external partners, fostering collaboration and mutual benefits for all parties involved.
  • Generated expense reports and formatted in SAP Concur.
  • Interacted diplomatically with clients, partners and vendors to support business development efforts

Administrative Assistant to Group EVP

Visa, Inc.
09.1995 - 01.2009
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Scheduled office meetings and client appointments for staff teams.
  • Created and maintained databases to track and record customer data.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Assisted development and implementation of new administrative procedures.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.

Education

Bachelor of Science - Business Administration And Management

San Francisco State
San Francisco, CA

Skills

Office Administration

Document Preparation

Executive Support (EVP, SVP & VPs)

Meeting Coordination

Expense Reporting (Concur)

Travel Arrangements (Concur)

Relationship Building (vendors and internal)

Data Entry (Excel)

Scheduling and calendar management

Timeline

Executive Coordinator

CommonSpirit Health
03.2010 - 06.2024

Administrative Assistant to Group EVP

Visa, Inc.
09.1995 - 01.2009

Bachelor of Science - Business Administration And Management

San Francisco State

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Edna M. DeAndreis