EDNA M. SMITH

Department of Proctology Administrative Assistant III Role
• Oversaw administrative functions related to program and department operations.
• Arranged inventory, property reports, and special projects.
• Maintained and tracked databases for reporting purposes.
• Prepared time and effort reporting into system.
• Served as clerical support to assigned faculty and staff.
• Coordinated office/faculty moves and arranged telecommunications, media, and computer setup.
• Conducted research projects and provided professional advice.

Department of Proctology Administrative Assistant II Role Overview

• Typed correspondence, memoranda, and other documents for distribution.
• Distributed various reports to departmental faculty and staff.
• Prepared Physical Plant work orders and telecommunications service requests.
• Updated and maintained UAMS Administrative Guide and subscription manuals.
• Maintained and organized filing system for general administrative and departmental files.
• Monitored administrative activities to ensure compliance with procedures.
• Coordinated annual property inventory, leasing, and equipment repair.
• Coordinated monthly rotation with Chief Technician and distributed letters to eligible medical students.
• Processed new employee HR documents and prepared documents for business manager approval.
• Updated student rosters and eligibility lists as needed.

Department of Proctology Administrative Assistant I Role
• Managed Special Programs such as moonlighting residents, medical students externship program, faculty incentive program.
• Provided secretarial support to Medical Student Advisor/Recruitment Coordinator.
• Conducted transcription, typed correspondence, and distributed materials.
• Assisted faculty members in preparing lecture outlines, schedules, manuscripts, committee minutes, and other documents.
• Created and coordinated slide production for lectures.
• Performed library searches and retrieved medical articles.
• Updated faculty C.V. and assisted with professional committee memberships.

Executive Secretary Role in Department of Solid Waste Management
• Provided secretarial support to 12 scientists and engineers.
• Maintained daily schedule for engineering and research personnel.
• Received, directed, and relayed telephone and fax messages.
• Directed public to appropriate staff.
• Maintained a general filing system.
• Assisted in planning and preparing meetings, conferences, and conference calls.
• Maintained office supplies inventory.
• Provided word-processing and secretarial support.
• Maintained cost ledgers for ADEQ contractors.
• Supervised and directed technical manuscript preparation.

Medical Technical Secretary in Department of Gross Anatomy
• Provided secretarial support to faculty and doctors.
• Supervised division and office staff.
• Coordinated manuscript preparation and research grant application publication.
• Handled travel reservations, reimbursements.
• Processed purchase orders and billing for autopsy care.

Campus Life Clerk Typist II Role
• Compiling data and maintaining business records.
• Typed reports, correspondence, application forms, shipping tickets.
• Filled student housing records.
• Sorted and distributed mail.
• Answered telephones.
• Maintained front desk.

Clerk Responsibilities:
• Collecting gas and product payments.
• Filling gas tanks.
• Disposing trash.
• Operating car washes.
• Replacing tires.
• Pricing goods.
• Offering receipts.
• Providing customer directions.