Edward Mata
Hackensack,NJ
Summary
Seasoned Operations Team Lead with background in streamlining processes to increase efficiency and productivity. Strengths lie in fostering team collaboration, implementing operational strategies, and introducing process improvements. Proven ability to lead teams towards the achievement of business goals while adhering to company standards and regulations. Committed to driving growth through effective management techniques and problem-solving skills.
Overview
23
23
years of professional experience
Work History
Finance Operations Team Lead
Broadridge Corporate Issuer Solutions
Newark, NJ
09.2019 - 04.2024
- Managed and trained five associates while providing support in the finance process
- Contributed to monthly financial process by compiling, reviewing and assisting in revenue/expense booking, while analyzing and addressing unreconciled items in a timely manner
- Gathered, reported and remitted NRA, FATCA and Backup withholding to the IRS on a semiweekly basis
- Managed incoming and outgoing funds while performing variance analysis to verify proper allocation and processing of funds
- Collaborate with Wells Fargo and US Bank support teams to investigate potentially fraudulent activities and promptly report findings to management
- Conduct daily cash reconciliations for fiduciary accounts to ensure accuracy and integrity of financial records
- Prepare and deliver specific information for internal and external audit requests
- Streamlined the financial reporting process by implementing, test, troubleshooting Qlik automation in resulting in 100% accuracy and saving three hours on a daily
Dividends and Tax Associate
Broadridge Corporate Issuer Solutions
Jersey City, NJ
01.2012 - 09.2019
- Receive and evaluate stock and cash dividend announcements for upcoming payments
- Handling the execution of timely and accurate processing of shareholder transactions including cash dividends, stock dividends, interest payments, ACH statements and tax reporting
- Fulfilling month end billing for dividend paying clients
- Deliver weekly and monthly reporting to upper management
- Coordinate the mailing of 1099s for each issue’s shareholders during tax season
- Communicate with DTCC, relationship managers and other internal operational departments
- Produced and continuously updated the BCIS dividends processing manual
- Organize meetings with internal departments to discuss and resolve any current or potential problems that may occur
- Implementing the conversion of all paper dividend packets into electronic dividend packets
- Provide training for current and new relationship managers on the dividend process.
Dividends Associate
Ridge Clearing & Outsourcing Solutions, Inc. /Broadridge Corporate Issuer Solutions/Dividends
Jersey City, NJ
03.2008 - 01.2012
- Provide conversion support to current and future outsourcing clients; train new employees and evaluate their progress
- Review general ledger and reconcile any out of balances for cash dividends, stock dividends, bond principal and interest
- Balance Repo tracking and interim adjustments as well as review, research and resolve any aging items
- Monitor and ensure that redemptions as well as full and partial calls are paid out on payable date
- Creating daily function lists for various clients as well as meeting service level requirements
- Resolve firm out of balances and handle all email and telephone inquiries in a timely fashion
- Clean up suspense account items and review projection reports to ensure the accurate payment of principal, interest and redemption monies to customers as well as cash dividends
- Research, gather and input month and year end statistics in a departmental database for management to evaluate progress
- Act as a transfer agent when processing BCIS dividend related issues.
Fixed Income Senior Specialist
Merrill Lynch/Corporate Actions
Jersey City, NJ
10.2004 - 03.2005
- Facilitate pay date distribution and receipt of interest to/from clients and brokers
- Reconcile GSI and client accounts to activity sheets on a daily basis
- Support the open receivables collection process for GSI Treasury and MBS
- Process files adjustments as well as verify its accuracy and monitor the MBS Fail Tracking Service
- Update daily and weekly open debit and credit reports for the Fixed Income, Equity, and Stock Loan Departments.
Primerbroker Relationship Manager
T.D. Waterhouse/Institutional Services
Jersey City, NJ
02.2002 - 10.2004
- Liaison for Investment Advisors, internal and external Executing Broker Dealers
- Full charge in the opening of Prime Broker Accounts and audit the necessary paper work needed for opening such accounts
- Carry out Prime Broker and Trade Away trades and follow up on the settlement of these trades in a time efficient manner
- Research and correct trade break; train current and new associates
- Monitor all Prime Broker and Trade away trades placed by associates in an accurate and correct manner
- Created user manual on proper policies and procedures and process daily wrap fees
- Coding accounts for the addition and removal of dividend reinvestment requests.
Corporate Actions Associate
T.D. Waterhouse/Corporate Actions
New York, NY
08.2001 - 02.2002
- Place instructions for tender offers, reorganizations, warrants and rights on behalf of clients
- Provide information on dividends, stock splits, spin-offs, option, mergers and acquisitions
- Research capital histories and handle overflow of ESOP and restricted stock
- Train new employees on the ADP system.
Education
Forensic Psychology -
John Jay College of Criminal Justice
New York, NY01-1995
Skills
- Finance Operations
- Revenue/Expense Booking
- Variance Analysis
- Cash Reconciliations
- Financial Reporting
- Training
- Dividends and Tax Processing
- Shareholder Transactions
- Communication
- Process Improvement
- Conversion Support
- General Ledger Reconciliation
- Service Level Requirements
- Suspense Account Management
- Database Management
- Transfer Agent
- Fixed Income Distribution
- Open Receivables Collection
- File Adjustments
- Debit and Credit Reporting
- Prime Broker Relationship Management
- Account Opening
- Trade Execution and Settlement
- Trade Break Correction
- User Manual Creation
- ADP System Training
Programs
- Working knowledge of ADP session
- E-Trade Citrix
- Bloomberg
- Remedy
- Cold
- PostEdge
- Impact
- DTC
- Trans Star
- SharePoint
- Broadridge Dividends GUI system
- Qlik
- Microsoft Office
Timeline
Finance Operations Team Lead
Broadridge Corporate Issuer Solutions
09.2019 - 04.2024
Dividends and Tax Associate
Broadridge Corporate Issuer Solutions
01.2012 - 09.2019
Dividends Associate
Ridge Clearing & Outsourcing Solutions, Inc. /Broadridge Corporate Issuer Solutions/Dividends
03.2008 - 01.2012
Fixed Income Senior Specialist
Merrill Lynch/Corporate Actions
10.2004 - 03.2005
Primerbroker Relationship Manager
T.D. Waterhouse/Institutional Services
02.2002 - 10.2004
Corporate Actions Associate
T.D. Waterhouse/Corporate Actions
08.2001 - 02.2002
Forensic Psychology -
John Jay College of Criminal Justice
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