Edward Maxwell

• Responsible for managing all day-to-day financial operations for the Society for Science. This includes managing the execution in a fast-paced and high-volume environment.
• Provide leadership and guidance as it relates to financial matters for the CEO, COO,CFO, department heads, and staff.
• Oversaw general ledger, accounts payable, and accounts receivable functions.
• Identified and implemented internal controls to ensure financial data accuracy.
• Managed month-end and year-end closing processes.
• Directed preparation of 990 tax return, 990T, 1042, 5500, 1099s, and corporate tax filings.
• Coordinated annual financial, 403b, and AAM audits.
• Provided oversight for payroll processing and reporting.
• Reviewed contractual obligations to ensure compliance with Society objectives.
• Developed and analyzed a $40 million revenue and expense budget.
• Spearhead transition from manual, labor-intensive paper-based accounts payable process to digital workflow in Concur
• Lead effort to compile data to support insurance claim and PPP loan during Covid.

• Targeted assignment to assist in research and reconciliation of outstanding Howard University student accounts and the outstanding BCBS billings for Howard University Hospital.

Managed daily operations for Finance Department while establishing new strategic direction for USA WEEKEND Magazine.

• Led cross-functional teams to set financial goals and objectives across multiple departments.
• Tracked accounts receivable and billing metrics to identify improvement opportunities.
• Oversaw preparation of annual expense budgets for Finance, Advertising Sales, Marketing, Circulation, and Editorial.
• Ensured accountability for monthly, quarterly, and annual revenue and expense projections.
• Analyzed production statistics and overall performance to ensure compliance with standards.
• Developed advertising sales rates and commission plans while monitoring profitability of affiliate agreements.
• Identified cost reduction opportunities, achieving annual savings of $5.5M through waste elimination procedures.

Redefined USA WEEKEND Magazine through strategic initiative development and execution.

• Coordinated resources among USA WEEKEND, USA TODAY, and internal departments to analyze business requirements.
• Established metrics to assess operational effectiveness and ensure financial oversight in magazine production.
• Orchestrated system project initiatives and led discussions at Operating Committee meetings.
• Facilitated change recommendations based on comprehensive analysis of gathered business requirements.

Directed financial and business operations for USA WEEKEND Magazine, reporting to President & Publisher and Senior VP of Finance.

• Prepared $100 million annual revenue and expense budget with supporting justifications.
• Managed all contractual obligations, including advertising, printing, affiliates, and contractors.
• Determined rates and strategies for contracts by establishing allowable parameters.
• Led initiatives to improve processes, workflows, and systems to enhance resource utilization.
• Conducted variance analysis, overseeing accounts receivable and billing for over 800 affiliate newspapers.
• Monitored compliance with corporate policies and Sarbanes Oxley (SOX) regulations.
• Represented Finance Department on Operating Committee from 2006 to 2010, collaborating with key executives.

• Responsible for all financial functions related to Circulation and Advertising.

• Manage staff of 32 responsible for financial functions related to General Ledger, Accounts Payable, Accounts Receivable, and Payroll.

• Provide oversight, technical support and training for Circulation Metro Markets controllers and business offices; manage ABC audit; Manage staff of 5.