Nicole Ustanik
Port Orange,FL
Summary
Highly detailed-oriented and organized individual with exceptional skills in billing, accounts payable, accounts receivable, payroll and expense tracking. Proven ability to handle multiple tasks effectively and efficiently.
Overview
28
28
years of professional experience
Work History
Accounting Specialist
Lassiter Transportation Group, Inc. D/b/a LTG, Inc
11.2020 - Current
- Prepare and process all project billing and generate invoices
- Assist Project Managers with questions related to projects, billing and software
- Provided exceptional customer service in handling billing inquiries, resolving disputes promptly and professionally
- Assist auditors during annual FDOT audit, providing necessary documentation and addressing inquiries
- Manage accounts payable and receivable to maintain timely payments and minimize overdue accounts
- Reduced outstanding accounts receivable balances through diligent follow-up with clients and prompt issue resolution
- Reconcile bank and credit card accounts monthly
- Assist with payroll process
- Input financial data and produced reports using BQE
- Manage all software licensing for company
- Coordinated benefit enrollment and assist staff with questions throughout the year
Billing Specialist
ISS Mechanical
02.2020 - 11.2020
- Prepared and processed invoices for HVAC installations, repairs and maintenance services.
- Coordinated with field technicians to ensure accurate documentation for billing.
- Maintained maintenance contracts and set up service calls.
- Communicated with clients to address billing inquiries and resolve discrepancies.
- Worked call center for service.
- Managed collections and resolve customer disputes.
- Assisted Human Resource Manager with payroll, accounts payable and truck maintenance for service trucks
Assistant Comptroller/Assistant To Director
Electrical Joint Apprenticeship and Training Trust
01.1997 - 06.2019
- Processed payroll for employees and 200+ apprentices weekly in ADP and Sage Accpac
- Prepared annual W2's for employees and 750+ apprentices
- Maintained employee records, PTO time, processed documentation for all new hires, including insurance and pension payments
- Processed accounts payable transactions and ensured that all vendor payments are paid accurately and in accordance with policies and procedures
- Reviewed and audited expense reimbursements
- Reconciled vendor statements and corrected discrepancies
- Received and processed checks and cash for deposit
- Balanced month end petty cash
- Negotiated contract renewals
- Prepared 1099's for vendors
- Coordinated all travel related business for employees throughout company
- Analyzed quotes and prepared purchase orders
- Contacted vendors to resolve shipment and billing discrepancies
- Assisted Comptroller with budget preparation and maintaining budget
- Organized administration staff functions, scheduling, time management and prepared written task manuals
Education
Associate of Applied Science - Accounting
Commonwealth Business College
Merrillville, IN06-1992
Timeline
Accounting Specialist
Lassiter Transportation Group, Inc. D/b/a LTG, Inc
11.2020 - Current
Billing Specialist
ISS Mechanical
02.2020 - 11.2020
Assistant Comptroller/Assistant To Director
Electrical Joint Apprenticeship and Training Trust
01.1997 - 06.2019
Associate of Applied Science - Accounting
Commonwealth Business College
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