Stephanie E Baumgart
Executive Administrative Assistant
Greenwood Lake,NY
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 8+ years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
12
12
years of professional experience
6
6
years of post-secondary education
Work History
Administrative Officer
Department Of Defense - Army
Picatinny Arsenal, NJ
10.2020 - Current
- Performs wide-ranging administrative, financial, and service-related functions for large engineering organization: Division Chief, 2 Branch Chiefs, and 60 personnel.
- Handles travel arrangements (Domestic & International) including travel expenses and reimbursements.
- Submits and tracks all training & conference requests.
- Processes personnel actions including awards, temporary assignments, promotions, and recruit fills.
- Manages the Division Chief & Branch Chiefs calenders.
- Manages time and attendance for all personnel within Branch.
- Onboards incoming staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Manages upcoming mandatory training and ad hoc reports.
Army Administrator
Department Of Defense - Army
Ft. Shafter, Hawaii
04.2018 - 01.2020
- Served as Unit Commander’s executive assistant and office manager in large one star military command center.
- In absence of Commander served as primary advisor on all organizational matters and rendered necessary decisions to ensure Commander’s plans were executed.
- Provided input to budget for training operations.
- Performed necessary administrative work for 140 Service Members such as pay actions, Soldier readiness, and daily personnel records updates.
- Coordinated, approved, and input travel authorizations.
- Ensured appropriation of unit funds met Joint Federal Travel Regulation standards.
- Managed company’s travel card; prepared monthly reports and ensured cardholders followed policy guidelines.
- Managed financial reports and was responsible for pay of 140 Service Members which included trouble shooting any pay issues.
- Prepared necessary charts, graphs, and other visual displays for presentations at briefings.
Army Administrator and Training Manager
Department Of Defense - Army
Bryan, Texas
02.2017 - 01.2018
- Served as Unit Commander’s executive assistant and managed office operations.
- Managed and executed daily command directives, developed training schedules and calendars, secured training resources and training sites.
- Managed financial reports and was responsible for pay of 100 Service Members which included trouble shooting any pay issues.
- Managed confidential reports and files.
- Assisted and advised Commander in planning training events.
- Performed necessary administrative work in support of operations and training activities.
- Prepared necessary charts, graphs, and other visual displays for presentations at briefings.
Logistics Coordinator
Department Of Defense - Army
Fort Hood, Texas
05.2015 - 05.2016
- Served as Division's system administrator; responsible for requisitioning, receiving, issuing, and maintaining accountability of $750,000 worth of supplies and military vehicle parts.
- Conducted weekly inventories of supplies and tracking logs to ensure 100% accountability.
- Inspected incoming shipments of correct receipt of parts and tracked all shop repairs.
- Responsible for Division's government vehicle dispatches and upkeep of tracking log and records.
Instructor
Department Of Defense - Army
Fort Hood, Texas
05.2014 - 05.2015
- Appointed and worked as Battalion's Master Driver and program manager.
- Built all Service Member's records into system from scratch; managed and maintained all records.
- Classroom instructed and licensed over 400 Service Members on Mine Resistant Ambush Protected (MRAP) and High Mobility Multipurpose Wheeled Vehicle (HMMWV).
- Logged over 120 hours of classroom instruction and over 10,000 miles earning driver's badge.
Exercise Physiologist
Kelsey Seybold Clinic
Houston, Texas
05.2008 - 05.2014
- Worked in cardiac lab of large area clinic.
- Performed cardiac and nuclear stress tests and ensured proper termination of tests.
- Monitored EKG and vital signs throughout exercise testing for EKG changes, cardiac arrhythmia, and blood pressure; scanned Halter monitors and prepared reports for physician review; communicated professionally and effectively with cardiologists, referring physicians and cardiology lab staff; prepared exercise prescriptions, provided body composition analysis, and delivered consultation regarding exercise principles; assisted with Code Blue procedures.
Education
Master of Business Administration -
Stratford University
Falls Church, VA 05.2018 - 05.2020
Bachelor of Science -
University of Southern Indiana
Evansville, IN 08.2000 - 05.2004
Skills
Microsoft Word; Excel; Microsoft PowerPoint; Microsoft Outlook
undefinedTimeline
Administrative Officer
Department Of Defense - Army
10.2020 - Current
Master of Business Administration -
Stratford University
05.2018 - 05.2020
Army Administrator
Department Of Defense - Army
04.2018 - 01.2020
Army Administrator and Training Manager
Department Of Defense - Army
02.2017 - 01.2018
Logistics Coordinator
Department Of Defense - Army
05.2015 - 05.2016
Instructor
Department Of Defense - Army
05.2014 - 05.2015
Exercise Physiologist
Kelsey Seybold Clinic
05.2008 - 05.2014
Bachelor of Science -
University of Southern Indiana
08.2000 - 05.2004
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