EILEEN HARTE
Seattle,Washington
Summary
Accomplished and Forward-thinking professional with 20+ years of event management expertise, coupled with substantial experience in storytelling for philanthropy and science/med, video production, and relationship management at the highest level. Track record of cultivating and strengthening corporate relations across vendors, suppliers, and stakeholders, driving business success. Proven success in designing targeted marketing communications to draw more eyes towards events and programs, while leading high-performing teams. Aptitude for maximizing profits and financials by correctly administering budgets and forecasting success. Capable of conducting in-depth market, competitor, and business research and analysis, leveraging results into actionable initiatives and ideas.
Overview
12
12
years of professional experience
Work History
Director of Events and Donor relations
Virginia Mason Franciscan Health
01.2018 - Current
- Oversee end-to-end event management, providing a broad overview and leadership across multiple operations, including forecasting, budgets, and strategic planning
- Create Community support teams, manage volunteers and organize committees
- Create and oversee the engagement event and stewardship yearly plan
- Work with donors and corporate partners on matching their interests to areas of support for both their time and financial support
- Manage Guilds and Auxiliaries work by consulting on best practices, areas of need, coordinating administrative support and marketing and communications
- Monitor and review event and project workflow, offering hands-on management to ensure all activities are smoothly integrated into schedules
- Managed PGA Tour events for Boeing Classic, overseeing all aspects of event operations, from planning and budgeting to execution and evaluation
- Played a key role in organizing and executing a diverse range of events and booths, contributing to the event's growth and success
- Lead a high-performing fundraising team in designing resourceful fundraising plans and nurturing positive relationships with major donors
- Offer leadership, guidance, and support to project/event professionals with targeted training and development
- Spearheaded several successful projects, consistently adhering to agendas, timelines, and budgetary restraints
- Led successful change towards a fully virtual event production cycle
- Analyzed and optimized the entire event and project management lifecycle
- Saved money by obtaining better terms with third-party vendors and contractors.
ALUMNI, COMMUNITY AND ENGAGEMENT MANAGER
Seattle Pacific University
- Executed full operations and business management, including gathering data from the market, competitor, and business analysis, and leveraging information to design strong communication, presentation, and marketing of products
- Cultivated and nurtured strong business relationships with vendors, wholesalers, and customers, establishing sustainable operations from product management down to client services and events
- Secured sizeable market share by launching advertising and marketing campaigns, leveraging industry analysis to develop creative ideas for alumni and student engagement
- Develop and maintain strong relationships with alumni, keeping them engaged and connected to the organization or institution
- Plan and execute events and activities that bring alumni together, fostering a sense of community and belonging
- Collaborate with local communities to identify opportunities for partnership and engagement
- Organize and lead initiatives that promote positive interactions and relationships between the organization and the broader community
- Develop and implement a comprehensive engagement strategy to involve alumni and the community in the organization's mission and activities
- Utilize various communication channels, including social media, email, and in-person meetings, to keep stakeholders informed and engaged
- Recruit, train, and manage volunteers to support alumni and community engagement initiatives
- Coordinate volunteer activities and ensure they align with the organization's goals
- Use data analytics to assess the effectiveness of engagement efforts and make data-driven improvements
- Fundraising and Development: Collaborate with the development team to identify potential donors and supporters within the alumni and community network
- Regularly assess the impact of alumni and community engagement programs and make recommendations for improvements
- Collect feedback from participants to gauge satisfaction and refine engagement strategies.
Producer of Events and PROGRAMS
University of Washington
01.2012 - 01.2018
- Supervised all events and programs operations, including workforce and operations management
- Created and oversaw the School Book Fair program across the entire state of Washington resulting in sales of over 500K
- Collaborated with celebrity guests and managed their appearances to enhance the event's appeal
- Improved booth operations and layouts to optimize attendee flow and engagement
- Forecasted retail developments and leveraged results to improve revenue
- Ensured compliance with set standards, pursuing operational excellence across all events and programs
- Collaborated with Executive Board and Board of Trustees, offering insights into financial status
- Facilitated end-to-end management for 10,000 plus attendee events
- Gained over 25K subscribers to bookstore e-newsletters and monthly prints, utilizing the market analysis to identify client preferences
- Oversaw and managed key scale events for high-profile clients, including Hilary Clinton, Bernie Sanders, and Elizabeth Warren
- Cultivated business relationships with community associations and media outlets, gaining entry to trade shows, Emerald City Comic Con, and AWP.
Education
Bachelor of Applied Science in Behavioral Sciences -
City University of Seattle
Seattle, Washington05.2006
Skills
- Workforce Management
- Relationship Development
- Cause Marketing & Fundraising
- Storytelling & Video Production
- Lean Management & Kaizen
- Strategic Planning & Execution
- Financial Management
- Leadership & Development
- Operations Management
- Resource Optimization
References
References available upon request
Timeline
Director of Events and Donor relations
Virginia Mason Franciscan Health
01.2018 - Current
Producer of Events and PROGRAMS
University of Washington
01.2012 - 01.2018
ALUMNI, COMMUNITY AND ENGAGEMENT MANAGER
Seattle Pacific University
Bachelor of Applied Science in Behavioral Sciences -
City University of Seattle
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