Eileen Lugo

• Prioritize daily workload to ensure critical items are promptly addressed
• Analysis of Invoice Register Workflows
• Review rejections (including workflow restarted) and make sure they are addressed as soon as possible.
• Analyze the project assignments periodically to ensure the workload is distributed evenly.
• Manage workload among team members
• Developed KPIs and Metrics within the department.
• Process checks and distributes to appropriate parties
• Keep a list of issues to address in AP Management meetings
• The vendor's concerns should be addressed by team members first. If there is a need to escalate the case, then AP Lead or AP Manager will get involved
• Research and handle vendor issues/requests
• Train and supervise up to 10 staff and clerks within the department
• Provide training on new procedures and evaluate workers by determining if their overall performance is satisfactory for their company and department
• Keep track of performance, attendance, and conduct issues of personnel
• Participate in the hiring process and provide feedback
• Address retention and engagement of staff and provide feedback
• Assist and support the different division's controllers in their tasks
• Meet deadlines on daily demands with staff and supervisors
• Build solid relationships across all departments at various accounting levels
• Organize month-end, quarterly, and annual closings and prepare special analysis tasks and other financial-related obligations as requested
• Create an efficient network for distributing payments promptly
• Keep track of all Expense Reimbursement payments
• Overview Daily reconciliation of credit card transactions
• Process payments to vendors when a credit card payment if required.

• Daily Bank reconciliation through TD Bank
• Review and sort all incoming A/P correspondence (invoices, packing slips, statements, and letters daily.
• Answer Vendor phone calls
• Communicate and follow up with payment schedule and status
• Streamlining disbursement procedures by redirecting more vendors to ACH payments to improve the efficiency and timeliness of vendor payments
• Conduct internal audits to assess its financial status
• Serve as primary contact for external auditors
• Accounting in noon-profit education institution background
• Participate in the development of and support the company's strategic plans
• Develop and manage financial controls following the company's procedures
• Communicate financial metrics to senior management
• Provide leadership and support to accounts receivable and accounts payable departments
• Oversee and coordinate all financial activities and personnel
• Standardize and maintain a system of accounting records and techniques
• Supervises finance staff; assigns duties; develops departmental work plans, and assesses performance
• Reviews monthly general ledger reports, ensuring accuracy and timeliness of data reporting
• Provides financial information to all department heads in developing their annual budget proposals and tracking utilization
• Review and post daily accounting entries as required
• An active part of Construction projects, the buyer of materials on behalf of contractors to maximize tax savings
• Maintain records or pay applications and reconcile the percentage of stored materials to date prior and the percentage of job completion before issuing disbursements
• (Construction related)
• Notarize legal construction papers – permit requests
• Manage all credit applications to set up new accounts with vendors
• Trained several employees to assist in the department due to fluctuating volume during construction projects
• Ensure timely and proper reconciliation of the general ledger to subsidiary accounts
• Assists with the month-end closing process and prepare account reconciliations as required
• Manage the digitalization process after acquiring Papersave software integrated into Blackbaud
• Process All invoices and resolving issues on PO related invoices A-Z
• Stamp, review, and match invoices to packing slips
• Code invoices based on the chart of accounts
• E-mail all invoices missing proper documentation or approval to the dept
• Directors for review GL Acct-Project ID and final approval
• Research and solve issues in Accounts Payable
• Act as liaison with other departments and outside vendors
• Record, track and allocate Prepaid expenses and accruals
• Review utilities bills and monitor accounts to ensure that payments are up to date
• Review the A/P generation of monthly recurring invoices
• Review and approve batches of invoices for payment
• Structure and maintain a database with online profiles to facilitate payment for storage rent and utilities
• Ensure confidentiality with all information and the security and safety of all documents, checks, and banking information
• Monthly reconciliation of vendor statements
• Special projects/duties for management as assigned
• Collaborate in Month-End closing & Year-End Closing.
• Process Check requests (non-inventory related)
• Process approved check request in the system
• Process payment promptly
• Process Weekly Check run
• Set invoices up for payment
• Pull invoices from open file to be matched to check copies
• Prepare vendor checks for mailing accordingly
• Record all checks and Run check registers
• Create a weekly check register file and upload it into the E - Treasury
• Run manual check from bank account accordingly (pay by phone, wires transfers and ACH, Wires and internal transfers) (as often as needed)
• Review of Vendor Status and Insurance Certificates – ensure Miami Country Day's insurance requirements are met and current
• Reconcile construction billings and Direct Purchase Orders to ensure compliance with construction contracts
• Reconcile Officiating Fees paid in cash to ensure 1099 reporting requirements are met
• Maintenance of A/P files
• Maintain updated vendor files in Alphabetical order
• Set up new vendors in compliance with documents needed (as often as needed)
• Issue 1099's (Yearly)
• Oversee implementation of Papersave to reengineered AP workflow, implement electronic recordkeeping for all Vendor, Contract, and disbursement support
• The scope of the Papersave project is for both current and historical records
• Digitalizing all new invoices as they arrive at Business Office (daily)
• Implementation of Papersave workflow with all school divisions (in progress-testing one department)
• Work independently and together within a team on special non-recurring and ongoing

• I have compiled and sorted documents, such as invoices, checks, utilities, and rents, substantiating business transactions.
• I have performed calculating, posting, and verifying duties to obtain financial data and maintain accounting records.
• Executed daily operations of matching invoices, coding based on the chart of accounts, forwarding invoices for approval, scanning all documents, processing invoices in the system
• Reconciled Accounts Payable Cumulative Balance Sheet daily
• Reconciled vendor's monthly statements
• Perform advanced word processing, graphics, spreadsheets, databases, and presentations.
• Prepare, code, and process expense reports, obtain receipts as needed, and reconcile all credit card charges accurately.
• Designed and produced a high-priority report to ensure that payments are up to date
• Designed and produced Accounts Payable monthly recurring log to ensure cost impact the general ledger on a timely matter before month-end
• Designed an Accounts Payable Manual after the transition from Oracle to new Software (Explorer)
• Structure and maintain a database with online profiles to facilitate payment for rent and utilities
• Process weekly check run and prepares checks for mailing accordingly
• I Process EFT, wire transfers
• Maintain updated vendor files in alphabetic and chronological order
• I Support Accounts Receivables on Releases based on specific FDOT Jobs
• Trained four employees for the Accounts Payable Department and achieved significant improvements in their productivity after putting a structured process and procedures in place
• I Compiled reports required by management and government agencies
• Setting up new vendors
• Work independently and together within a team on special non-recurring and ongoing projects.
• Act as liaison with other departments and outside vendors
• Special projects/duties for management as assigned.

Provide administrative support to executive-level management.

• Independent judgment is required to plan, prioritize, and organize a diverse workload.
• Provide administrative support to senior-level executives
• Place orders and track them for delivery on time
• I have purchased raw materials such as sheet metal, packaging supplies, and components.
• Ordered computer and office supplies.
• Setting up new vendors and special projects/duties for management as assigned
• Work independently and together within a team on special non-recurring and ongoing projects.
• I maintained inventory for the purchasing department
• Act as liaison with other departments and outside vendors
• Perform advanced word processing, graphics, spreadsheets, database, and presentations
• Prepare expense reports, obtain receipts as needed, and accurately reconcile all credit card charges.