Eileen Marsh
Lakeside,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
EpiSci
06.2023 - Current
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts across multiple time zones.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Administrative Coordinator
TicktBox Enterprises
09.2021 - 09.2023
- Increased accuracy of financial reporting by maintaining detailed expense reports and managing budgets for multiple projects.
- Developed strong partnerships with vendors who provided valuable resources at reduced costs due to effective negotiation strategies.
- Managed department budgets and generated financial reports for management review.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
Executive Assistant
Phantom Screens of San Diego
08.2020 - 12.2022
- Assisted in development of company policies and procedures, contributing to more organized work environment.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Executive Assistant to Vice President of Counseling
Autodesk, Inc
05.2008 - 06.2011
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
Executive Assistant
Microdesk Inc.
07.1996 - 12.2006
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Facilitated training and onboarding for incoming office staff.
- Used PeachTree Accounting to produce monthly invoices, reports, and other deliverables.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Skills
- Master calender management
- Office Administration
- Event Coordination
- Process Improvement
- Office Management
- Expense Reporting
- Advanced MS Office Suite
- Accounting
- Executive Support
- Travel Coordination
- Information confidentiality
- Catering Coordination
Additional Information
Active T3 Security Clearance
Certification
Quickbooks Certified ProAdvisor
Timeline
Executive Administrative Assistant
EpiSci
06.2023 - Current
Executive Administrative Coordinator
TicktBox Enterprises
09.2021 - 09.2023
Executive Assistant
Phantom Screens of San Diego
08.2020 - 12.2022
Executive Assistant to Vice President of Counseling
Autodesk, Inc
05.2008 - 06.2011
Executive Assistant
Microdesk Inc.
07.1996 - 12.2006
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