Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
Generic

EILEEN MUDANO

Coconut Creek,FL

Summary

Administrative Assistant with over ten years of experience, specializing in administrative work and providing exemplary customer service. Ability to organize, work in a team structure, and prioritize work. Known for increasing productivity and relieving the workload of managerial staff.

Overview

24
24
years of professional experience
1
1
Certification

Work History

Estimating Coordinator

Rycon Construction
01.2024 - 05.2025
  • High volume of phone calls to subcontractors and vendors, tracking responses.
  • Provide administrative support to the estimating and preconstruction department.
  • Print proposals and file by division electronically and in binder for each project.
  • Update subcontractor information for target areas of work.
  • Upload new projects in Buildr and Dropbox, print drawings.
  • Book tickets to construction events with CASF, CIASF, etc.
  • Back-up assistance for the receptionist.

Receptionist

Rycon Construction
02.2023 - 01.2024
  • Greet and welcome visitors, clients, and subcontractors with a professional and friendly attitude
  • Answer and direct phone calls to the appropriate personnel or department promptly
  • Handle all incoming and outgoing mail, packages, and deliveries efficiently
  • Monitor and maintain office supplies, placing orders as needed to ensure operational continuity
  • Assist in organizing company events
  • Assist Estimating department with calls to subcontractors.

Insurance Administrative Assistant

Cassidy Collier Insurance Services, Inc.
01.2020 - 01.2022
  • Assisted President of agency with administrative support such as responding to emails, scheduling appointments, distributed mail and directed customers inquiries to the appropriate department.
  • Produced reports, reviewed insurance applications for accuracy and helped customers file new claims.

Project Administrator

Kast Construction
01.2018 - 01.2020
  • Assisted Project Manager and Controller with projects and analysis, as required
  • Communicated with co-workers, management, clients, subcontractors and others in a courteous and professional manner
  • Managed accurate and timely processing of all subcontracts, invoices and change orders
  • Tracked insurance, license documentation and bonds during each project
  • Processed monthly pay applications by reviewing subcontractor purchase orders and ensuring compliance with budget specifications, for owner presentation
  • Managed employee directory, parking permit, daily logs, visitor waivers, Staples orders, timesheets, and expense reports for department team members

Admin Assistant to Senior Vice President of Construction

Stiles Construction
01.2014 - 01.2017
  • Assisted customers by answering and directing all incoming calls
  • Scheduled meetings and prepared materials for Project Managers/Superintendents
  • Completed attendance and expense reports
  • Coordinated with marketing for annual awards
  • Back-up support to President of Construction, as necessary

Receptionist/Estimating and IT Department Assistant

Hill York Air Conditioning
01.2009 - 01.2014
  • Answered multi-line telephone and assisted customers
  • Assisted Project Managers with estimates
  • Completed expense reports and meeting minutes
  • Provided administrative support to team members (i.e., ordering of office supplies, uniforms, ID badges, cell phones, and completion of employee timesheets)
  • Collaborated with subcontractors and provided support for new construction projects including coordination of drawings/specifications, proposal requests and contracts
  • Coordinated completion of prequalification forms for all general contractors

Office Manager/Pre-Construction and Accounting Assistant

Bovis Lend Lease
01.2001 - 01.2009
  • Trained and supervised receptionists
  • Cell phone representative for office and field
  • Managed office expansion, serving as main contact to subs, vendors, building management, permitting office
  • Assisted operations management team by scheduling and planning employee training courses, travel arrangements, meals, etc.
  • Storage facilitator of all past and present project documentation
  • Researched legal documentation for corporate legal counsel
  • Maintained Disaster Recovery/Emergency Plan, bid lists, ITB logs, prequalification forms, scheduled meetings, prepared materials/travel for peer reviews
  • Simultaneously assisted the Senior Miami office accountant, EHS Area Director and Quality Manager

Education

Associate of Arts - General

Broward College
Davie, FL

English Literature

Florida Atlantic University
Boca Raton, FL

Skills

  • Microsoft Office, Buildr, Dropbox, Prolog, Procore, Timberscan, Sage, Docusign and Textura
  • Effective interpersonal skills
  • Excellent time management skills and an ability to meet strict deadlines
  • Accuracy and attention to details
  • Ability to multi-task in a fast-paced environment
  • Change order management
  • Subcontractor coordination
  • Vendor relationships

Accomplishments

  • Appointed as key member of the Safety Lead Team and Sustainability Team (Bovis Lend Lease)
  • Created and implemented the office recycling program (Bovis Lend Lease)
  • Received the All-Star Award for outstanding performance for two consecutive years (Bovis Lend Lease)
  • Procore certified (Kast Construction)

Certification

  • Procore Certified

Timeline

Estimating Coordinator

Rycon Construction
01.2024 - 05.2025

Receptionist

Rycon Construction
02.2023 - 01.2024

Insurance Administrative Assistant

Cassidy Collier Insurance Services, Inc.
01.2020 - 01.2022

Project Administrator

Kast Construction
01.2018 - 01.2020

Admin Assistant to Senior Vice President of Construction

Stiles Construction
01.2014 - 01.2017

Receptionist/Estimating and IT Department Assistant

Hill York Air Conditioning
01.2009 - 01.2014

Office Manager/Pre-Construction and Accounting Assistant

Bovis Lend Lease
01.2001 - 01.2009

English Literature

Florida Atlantic University

Associate of Arts - General

Broward College

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EILEEN MUDANO