Eileen Ruan
San Bruno,CA
Summary
Senior Supply Chain Manager with 10+ years of experience partnering with domestic and international suppliers to optimize procurement and product development processes on behalf of iconic and innovative brands generating up to $120 million in yearly revenue. Exceptional ability to lead product planning and negotiations phases, successfully achieving 40% improvement in inventory availability while obtaining 60% reduction in category expenditures. Detail-oriented professional with strong background in purchasing, vendor management and inventory control. Proven track record of identifying cost savings opportunities and developing and executing strategies to maximize sales and profits. Considered valuable asset to any team.
Overview
12
12
years of professional experience
Work History
Sourcing & Procurement Manager
LASHIFY
09.2022 - Current
- Oversaw all aspects of product compliance and procurement initiatives on behalf of highly innovative beauty brand with 185 patents, generating $120 million in annual revenue
- Led critical elements of product sourcing and procurement initiatives for multiple product categories, participating in vendor onboarding and supplier development
- Implemented new reporting processes to improve company-wide supply chain visibility, impacting annual order volume surpassing $10 million
- Contributed to testing, development, and delivery of new products, working closely with demand planning and logistics teams
- Analyzed a high volume of data pertaining to spend, margins, and quantities, to inform decision-making across sourcing and purchasing divisions
- Interfaced with third-party labs and consultants throughout quality assurance and registration
- Directly managed portfolio of 30+ domestic and international vendors, suppliers, and manufacturers
- Worked closely with regulatory partners in Europe to ensure compliance with EU mandates
- Facilitated weekly product innovation meetings with 15 attendees including department leads
- Trained and supervised specialized staff, reporting to Director of Sourcing and Product Innovation.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
Category Buyer - Formulations
RODAN & FIELDS
03.2021 - 08.2022
- Oversaw procurement activities for skincare brand generating $500 million+ in annual revenue, managing relationships with suppliers representing 80% of direct procurement expenditures
- Consistently handled more than $18 million in open purchase orders simultaneously, ensuring accuracy and timely delivery of over 5 million units
- Collaborated with 10+ suppliers to achieve 40% YOY improvement in inventory availability
- Successfully obtained 60% reduction in air freight expenditures, issuing POs based on lead times
- Led weekly meetings with multiple suppliers and staff, serving as primary point of contact while promoting transparency of communications pertaining to supply chain issues
- Managed relationships with multiple major suppliers, preparing detailed forecasts and monthly KPI reports to mitigate and reduce instances of supply chain bottlenecks
- Interfaced with manufacturers to streamline production timeline from PO creation to delivery, partnering with quality assurance, transportation, product development and finance divisions
- Identified potential product shortages, providing high-level advisement and recovery plans
- Trained and supervised staff regarding optimal usage of MRP system and resource allocation strategies, reporting directly to Procurement Manager.
- Contributed to development of procurement policies and procedures to ensure best practices are consistently applied across all aspects of category management activities.
- Increased supplier performance through regular evaluations, feedback, and continuous improvement initiatives.
Senior Specialist - Production & Procurement
MORPHE
09.2018 - 03.2021
- Worked to optimize procurement processes for brand generating $250+ million in yearly revenue
- Managed purchase orders valued at up to $10 million each month, consistently meeting and exceeding 95% on-time shipment rates
- Served as a primary contact with international and domestic suppliers to track production timelines, working closely with 40+ suppliers located throughout the U.S., China, Europe, Indonesia, Taiwan
- Contributed to oversight of 30+ high profile products, maintaining 100% on-time launches
- Trained new employees regarding specifications of MRP system, ensuring accuracy and compliance with protocols while reporting to Director of Production.
- Drove change through quality-oriented strategies to help operations accomplish ambitious short- and long-term goals.
- Managed complex projects from inception to completion, ensuring timely delivery and client satisfaction.
Logistics & Operations Analyst
MUSTELA
08.2017
- Oversaw logistics of operations for leading French luxury skincare brand generating over $325 million in yearly revenue, with high-end products distributed through retailers including Nordstrom, Target and Walmart
- Optimized order fulfillment for high-performing accounts, facilitating orders totaling $15 million each year
- Directed EDI purchase order processes for transactions totaling up to $1 million each month, consistently achieving product fulfillment rates of more than 99.5% while reporting to Director of Supply & Demand
- Managed retailer compliance program using WERCSmart platform, analyzing data and allocating permissions to access proprietary product metrics while maintaining strict adherence to service-related standards
- Performed inventory reconciliation using ERP tools, ensuring accuracy of data across external warehousing systems.
EDI & Logistics Compliance Manager
MADE MODERN- Kid Made Modern
07.2014 - 07.2017
- Optimized manufacturing operations for apparel company generating more than $12 million in annual revenue, serving industry-leading retailers including Target, Amazon, Nordstrom, Macy's and Barnes & Noble locations nationwide
- Oversaw logistics of commercial accounts with over 1,800 retail locations nationwide, managing shipments valued at up to $500,000 while reporting to Director of Operations
- Interfaced with 20+ overseas manufacturers to optimize manufacturing and distribution of over 400,000 units each.
EDI/Sales Manager
AMMO BOOKS
04.2013 - 11.2014
- Managed pricing strategies and adjustments for more than 100 SKUs on behalf of publishing company with books distributed throughout 20 countries worldwide and via popular e-commerce channels
- Contributed to 30% increase in company revenue during tenure, working to promote optimal profitability of commercial accounts and maintaining relationships with procurement specialists nationwide
- Worked with overseas vendors to optimize supply chain, with products sold in Target, Barnes & Noble and Amazon
- Directed EDI implementation with $10,000 project budget, optimizing shipment procedures for entire inventory.
Demand Planner
AMMO BOOKS
05.2012 - 04.2013
- Oversaw inventory analysis and account management processes on behalf of publishing company generating more than $2 million in yearly revenue, with distribution channels throughout North America, Europe and Asia
- Successfully maintained 100% on-time fulfillment rates for purchase orders on behalf of major commercial accounts including Barneys, Amazon, Target and Saks Fifth Avenue
- Presented monthly forecast updates to senior management, highlighting key changes and risks in the demand outlook.
Education
Certified Supply Chain Professional -
Association For Supply Chain Management (ASCM)
Legal Certification -
UC SANTA BARBARA
Santa Barbara, CABachelor's Degree - History
UC DAVIS
Davis, CA06.2011
Skills
- Supply Chain Operations
- Procurement Initiatives
- Inventory Optimization
- Product Compliance
- Vendor Negotiation
- Quality Assurance
- Supplier Relations
- Pricing Analysis
- KPI Reporting
- MS Office (Excel, PowerPoint)
- Supplier Relationship Management
- E-procurement Tools
- Supplier development
- Staff Training
- Product procurement
- Vendor Collaboration
- Inventory Control
- Global Procurement
- Price Negotiations
- Critical Thinking
- Supply Chain Optimization
- Strategic Sourcing
Websites
Volunteer Experience
WORLD VISION, New York, NY, Sponsor, 10/2016 - Present
Languages
Arabic
Limited Working
Chinese (Cantonese)
Native or Bilingual
Chinese (Mandarin)
Native or Bilingual
English
Native or Bilingual
Spanish
Elementary
Timeline
Sourcing & Procurement Manager
LASHIFY
09.2022 - Current
Category Buyer - Formulations
RODAN & FIELDS
03.2021 - 08.2022
Senior Specialist - Production & Procurement
MORPHE
09.2018 - 03.2021
Logistics & Operations Analyst
MUSTELA
08.2017
EDI & Logistics Compliance Manager
MADE MODERN- Kid Made Modern
07.2014 - 07.2017
EDI/Sales Manager
AMMO BOOKS
04.2013 - 11.2014
Demand Planner
AMMO BOOKS
05.2012 - 04.2013
Certified Supply Chain Professional -
Association For Supply Chain Management (ASCM)
Legal Certification -
UC SANTA BARBARA
Bachelor's Degree - History
UC DAVIS
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