Eileen Summer Valencia
Cerritos,CA
Summary
Dedicated Administrative Clerk with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
3
3
years of professional experience
Work History
Administrative Clerk
Port of Los Angeles
San Pedro, CA
04.2022 - Current
- Represent the Board of Harbor Commission Office at community and professional organizational meetings
- Coordinate with other internal divisions and external departments to keep operations running smoothly and solve both routine and complex problems
- Review documentation for compliance with requirements and accuracy information
- Precisely complete appropriate paperwork, documentation, and system data entry
- Manage a wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently
- Scan documentation (Agreements, Permits, Orders, LMC’s, specifications etc.) and enter the specialized database
- Provide clerical support to company employees, including copying, faxing and file management
- Maintain physical and computer-based filing systems
- Write professional emails and contract approval letters
- Compiling and distributing of Board documents (both public and confidential)
- Direct calls while maintaining excellent customer service
- Prepare reports, memos and correspondence letters for signature
- Managed daily office operations, including scheduling appointments and managing incoming calls
- Ordered supplies and equipment as needed
- Filing and record keeping
- Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors
- Prepared meeting agendas, attended meetings and recorded and transcribed minutes
- Monitored and directed work of lower-level clerks
Utility Administrator I
Traffic Management, Inc.
Long Beach, CA
10.2021 - 04.2022
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
- Enter the work receipts with accuracy and timely manner into TMSoft for payroll
- Verify work receipt accuracy checking for mistakes and making corrections
- Monitor and cataloging setup/pickup times and identify any discrepancies keeping an eye out for dishonesty
- Create Purchase Orders when needed, scan and send them to Accounting Department
- Enter inventory quantities into TMSoft for processing and communicate the monthly inventory with the main office
- Provide general admin assistance as needed by management.
Administrative Assistant
Downtown Long Beach Alliance
Long Beach, CA
06.2021 - 10.2021
- Provide administrative support for the CEO and COO while maintaining coordination of activities within the administrative department
- Scheduling and administering Board and Committee meetings
- Primary scheduler for the CEO and COO along with any staff members and third-party participants involved with a meeting
- Overlooking COO credit card statements
- Coding and inputting invoices into QuickBooks
- Prepare and distribute meeting announcements, agendas, and minutes
- Insert customer and account data by inputting text based and numerical information from source documents within time limits
- Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
- Review data for deficiencies or errors, correct any incompatibilities if possible and check output
- Research and obtain further information for incomplete documents
- Apply data program techniques and procedures
- Generate reports, store completed work in designated locations and perform backup operations
- Scan documents and print files, when needed
- Keep information confidential
- Respond to queries for information and access relevant files
- Comply with data integrity and security policies
- Create spreadsheets with large numbers of figures without mistakes
- Answering customer service phone calls.
Education
Bachelor of Science - Business Administration And Management
California State University of Long Beach
Long Beach, CASkills
- Accurately follow oral & written directions
- Make good judgments & decisions under pressure
- Self-motivated
- Proactive
- Detail oriented
- Social personable & approachable
- Bilingual in Spanish
- Responsible & assertive
- Accurate data management / entry
- Customer service
- Organized
- Quick learner
- Computer proficient
- Website updating
- Microsoft Office
- Maintaining confidentiality
References
References available upon request.
Timeline
Administrative Clerk
Port of Los Angeles
04.2022 - Current
Utility Administrator I
Traffic Management, Inc.
10.2021 - 04.2022
Administrative Assistant
Downtown Long Beach Alliance
06.2021 - 10.2021
Bachelor of Science - Business Administration And Management
California State University of Long Beach
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