Summary
Overview
Work History
Education
Skills
Timeline
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ELAINE ESTRADA

Chula Vista ,CA

Summary

Bilingual (Spanish) Dependable CBIZ Problem Solving Trac Software Strong Work Ethic Multi-Tasking Word, Excel, Power Point Computer Literate Flexible Organized Cost point software Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Overview

26
26
years of professional experience

Work History

Logistic Administrative Assistant /DGIT

03.2023 - Current
  • Assist with everyday timekeeping for all Temp employees, maintain employee attendance record and attendance logs
  • Arrange and make sure all employees use and have all PPE gear before the beginning of shift give out all consumables they need at
  • Assist managers with various reports maintains necessary parts and product inventories
  • Keep track of all inventory of material, supplies and GFM
  • Organize, clean and maintain conex box in working conditions.

Office Manager/ HR Assistant

Colonna’s Shipyard West
08.2016 - 03.2020
  • Provide customer service functions by answering employee requests and questions
  • Assist with the preparation and tracking of performance review logs
  • Assist HR Director, Benefits Manager, Recruiter, and HR Manager with the completion of daily task and various research projects and/or special projects verify 1-9 documentation, Review completed documents for their accuracy, prepare new employee files, make photocopies, fax documents and perform other clerical functions maintain the filing to include separating the inactive employees from the active employees (employee and medical files)
  • File papers and documents into the appropriate employee folders
  • Office Work: Assist all employees in payroll questions regarding hours, vacation, policies, paperwork, timesheets, timecards input new employee information into the system of new hire, assist all employees in all they need
  • Maintain monthly credit card reports
  • Timekeeper: input all time into Cost point, ensure all timecards are in on a daily basis, corrected and filled out
  • Make sure all information is corrected and scanned sent to the corporate
  • Once a week check the report to ensure all hours are in and corrected
  • Make sure all timecards have signatures and are charged to correct job numbers
  • Maintaining employee earning records, report payroll deductions
  • COC: Email COC to our subs, make sure we receive them in a timely manner, input them into our system and send them out to corporate
  • Access List: Send out access list to all our Subs and SWRMC, input employee's information add-ons, deletions, corrections, extension, make sure all access lists are updated and corrected daily
  • When receiving a new employee all access list is to be sent out to all Subs, also when an employee is terminated | send out deletions of all access lists to all Subs
  • DBIDS: Assure all employees have access to Navy Base and update any information needed on a weekly basis
  • Make sure all new employees have new DBIDS for our company
  • Admin for Director of Operations: Assist with all his needs, credit card payments, invoicing, scheduling meetings, organize all company events for employees, call vendors.

Administrative Assistant

BAE Systems
07.2014 - 08.2016
  • Support LPD, DDG, PDA, SRA, programs with processing of Preliminary and Price Analysis to the government, Subs and Trades
  • Responsible of maintaining logs, PCF's distribution and other special reports as required, make sure all reports get distribute to all subs and trades, Monitor government responses and process, troubleshoot processing of IDR’s to the government database, keeping the lead sheet up to date and hyperlink with all specs and settled RCC, assist other admin in workflow and make sure all is done in a timely matter
  • Train all new hire Admin Assistance for new positions
  • Help all Ship Superintendent when needed.

Pipe Shop Administrative Assistant

BAE Systems
06.2013 - 07.2014
  • Organized files for all 187 pipe fitters make sure all paperwork was updated, maintained clock in and clock out logs
  • Make sure all PTO forms and logs were proceeding and deliver to payroll, recorded all pipe fitters time for the day and approve
  • Assisted with all paperwork for Foreperson and General Foreperson
  • Organized and maintained all forms, updated
  • Assisted Pipe Fitters whenever needed.

Administrative Assistant

BAE Systems
12.2010 - 06.2013
  • Support LPD, DDG and CMAV programs with processing of Preliminary and Price Analysis to the government, Subs and Trades
  • Monitor government responses and process to contracts, subs, trades and Ship Superintendents, Schedule production meetings, talk to trades and vendors for any incomplete or issues with IDR’s
  • Troubleshoot processing of IDR’s to the government database
  • Responsible for maintaining logs, PCF’s customize distribution and other special reports as required
  • Help all Ship Superintendent when needed.

Property Manager

Costa Fina Apartments
08.2007 - 01.2009
  • Managed 148 units, trained the newly hired managers to manage property
  • My duties consisted of leasing, oversight of property budgets, marketing, and maintenance functions
  • Responsible for conducting resident screening and approved all potential residents’ applications
  • Rent collections, three-day notices evictions process
  • Resolved residents’ concerns and provided the highest level of customer service.

Assistant Manager/ Wintergreen

Apartments
01.2005 - 04.2007
  • Assisted in 184 units, maintained all available units in excellent condition for rental candidates
  • Physically inspected the building and grounds to ensure visual and safety of the property daily
  • Researched competition for rent comparison, vacancies, deposits and condition of the property
  • Advertised the units, completed pre-rental requirements, ran credit checks & verified references
  • Completed all packages for move in & moved outs for the property
  • Communicated effectively with residents, took necessary steps to ensure residents satisfaction and resolution.

Customer Service Representative

IKON South West Marine
06.1997 - 12.2004
  • While providing great customer service directed activity to employees, responsible for documenting site activity for billing purposes & maintaining client requirements
  • Made decisions regarding work flow & work assignments, operated & maintained high volume reprographic & mail equipment daily
  • Made sure all mail and faxes were distributed throughout the company
  • Reported site activity to ranking integrated Account Manager.

Education

High School Diploma -

Sweetwater High School
National City, CA
06.1993

Skills

  • Data Entry Documentation
  • Self Starter
  • Strategic Planning
  • OSHA Compliance
  • Office Management
  • Staff Management

Timeline

Logistic Administrative Assistant /DGIT

03.2023 - Current

Office Manager/ HR Assistant

Colonna’s Shipyard West
08.2016 - 03.2020

Administrative Assistant

BAE Systems
07.2014 - 08.2016

Pipe Shop Administrative Assistant

BAE Systems
06.2013 - 07.2014

Administrative Assistant

BAE Systems
12.2010 - 06.2013

Property Manager

Costa Fina Apartments
08.2007 - 01.2009

Assistant Manager/ Wintergreen

Apartments
01.2005 - 04.2007

Customer Service Representative

IKON South West Marine
06.1997 - 12.2004

High School Diploma -

Sweetwater High School

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ELAINE ESTRADA