Elaine Estrada
Chula Vista,CA
Summary
I have 13 years with shipboard, experience. Knowledge of Navy Ship operations maintenance and repair. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Looking to secure a position in an organization and fully utilizing my skills and experience while making significant contribution to the company and overall mission. Striving for a career to continue and gain professional knowledge and to allow for growth within the company. A goal-oriented individual with the ability to follow procedure, multitask efficiently and pay close to detail. Always eager to learn.
Overview
28
28
years of professional experience
Work History
Administrative Assistant
General Dynamics (GDIT)
03.2023 - Current
- Maintained accurate records of all incoming and outgoing GFM material.
- Assist managers with various reports maintains necessary parts and product inventories.
- Gathering, collecting records, as well as, tracking and verifying data/information from a multitude of sources.
- Created detailed reports to track inventory levels and order.
- Conducted regular audits of warehouse stockrooms to verify accuracy of inventory counts.
- Arrange and make sure all employees use and have all PPE gear before beginning of shift give out all consumables as needed.
- Organize, clean and maintain Conex Box in working conditions.
- Conducted regular audits of warehouse stockrooms to verify accuracy of inventory counts.
- Assist with everyday timekeeping for all GDIT employees, maintain employee attendance record and attendance logs.
- Worked with supervisors or project managers to develop schedules, monitor deadlines and coordinate resources.
Office Manager - HR Assistant
Colonna's Shipyard West
08.2016 - 03.2020
- Assist HR Director, Benefits Manager, Recruiter, and HR Manager with completion of daily tasks
- Provided customer service functions by answering employee requests and questions. Assist with preparation and tracking of performance review of daily tasks
- Managed the recruitment process, including job postings, screening candidates, and coordinating interviews.
- Collected and analyzed data related to employee performance and engagement to support performance management initiatives. Administer workers' compensation claims and ensure compliance with relevant regulations.
- Maintained employee records, ensuring data integrity and confidentiality.
- Assisted in the development and implementation of HR policies and procedures.
- Provided support for employee onboarding and orientation programs. Verify 1-9 documentation
- Communicate effectively with employees regarding HR-related inquiries and concerns.
- Provided administrative support for EDD (Employment Development Department) claims and other basic compliance reporting requirements
- Assist all employees in payroll questions regarding hours, vacation, policies, Enter daily timekeeping
Administrative Assistant
BAE Systems
07.2014 - 08.2016
- Walked all LPD, DDG, CG and LCS with Ship Superintended
- Support LPD, DDG, PDA, SRA, programs with processing of Preliminary and Price Analysis to government, Subs and Trades.
- Responsible of maintaining logs, PCF's distribution and other special reports as required, make sure all reports get distribute to all subs and trades, monitor government responses and process, troubleshoot processing of IDRs to government database, keeping lead sheet up to date and hyperlink with all specs and settled RCC, assist other admin in workflow and make sure all is done in timely matter.
- Train all new hire Admin Assistance for new positions. Help all Ship Superintendent when needed. Created and maintained databases to track and record customer data. Managed filing system entered data and completed other clerical tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Pipe Shop Administrative Assistant
BAE Systems
06.2013 - 07.2014
- Organized files for all 187 pipe fitters make sure all paperwork was updated, maintained clock in and clock out logs. Make sure all PTO forms and logs were proceeding and delivered to payroll, recorded all pipe fitters time for day and approved.
- Assisted with all paperwork for Foreperson and General Foreperson. Organized and maintained all forms updated.
- Assisted Pipe Fitters whenever needed. Self-motivated, with a strong sense of personal responsibility. Worked well in team setting, providing support and guidance.
Administrative Assistant
BAE Systems
12.2010 - 06.2013
- Support LPD, DDG and CMAV programs with processing of Preliminary and Price Analysis to government, Subs and Trades
- Monitor government responses and process to contracts, subs, trades and Ship Superintendents, Schedule production meetings, talk to trades and vendors for any incomplete or issues with IDR’s. Troubleshoot processing of IDRs to the government database
- Responsible for maintaining logs, PCF's customized distribution and other special reports as required.
- Help all Ship Superintendent when needed.
- Executed record filing system to improve document organization and management.
Property Manager
Costa Fina Apartments
08.2007 - 01.2009
- Managed 148 units, trained newly hired managers to manage property duties consisted of leasing, oversight of property budgets, marketing, and maintenance functions.
- Responsible for conducting resident screening and approved of all potential residents' applications.
- Rent collections, three-day notices evictions process.
- Resolved residents' concerns and provided the highest level of customer service.
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Followed up on delinquent tenants and coordinated collection procedures.
- Maintained operational facilities attractive to potential tenants by organizing regular maintenance, major repairs, and capital improvement projects.
- Introduced prospective tenants to types of units available and performed tours of premises.
- Verified income, assets, and expenses, and completed file tracking sheet for each applicant.
Assistant Manager
Wintergreen Apartments
01.2005 - 06.2007
- Assisted in 184 units, maintained all available units in excellent condition for rental candidates.
- Physically inspected building and grounds to ensure visual and safety of property daily.
- Researched competition for rent comparison, vacancies, deposits and condition of property
- Advertised units, completed pre-rental requirements, ran credit checks & verified references.
- Completed all packages for moving in & moved out for property.
- Communicated effectively with residents, took necessary steps to ensure residents satisfaction and resolution.
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Helped with planning schedules and delegating assignments to meet coverage and service demands.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
Customer Service Representative
KON Southwest Marine
06.1997 - 12.2004
- While providing great customer service directed activity to employees, responsible for documenting site activity for billing purposes & maintaining client requirements.
- Made decisions regarding workflow & work assignments, operated & maintained high volume reprographic
- & mail equipment daily.
- Made sure all mail and faxes were distributed throughout company.
- Reported site activity to ranking integrated Account Manager
- Handled customer inquiries and suggestions courteously and professionally.
- Responded to customer requests for products, services, and company information. Participated in team meetings and training sessions to stay informed about product updates and changes.
Education
High School Diploma - National
Sweetwater High
06.1993
Skills
- OSHA Certified
- CPR & Firewatch Certified
- Active DOD Clearance
- Experience on LPD's, DDG's, LCS's and LHD's
- Time Management
- Bilingual Fluent English/Spanish (reading & writing)
- Leadership
- Office Management
- Team Leadership
- Attention to Detail
- Administration Support
- Data Entry Documentation
- Microsoft Word
- Office administration
- Computer skills
- Data entry
Timeline
Administrative Assistant
General Dynamics (GDIT)
03.2023 - Current
Office Manager - HR Assistant
Colonna's Shipyard West
08.2016 - 03.2020
Administrative Assistant
BAE Systems
07.2014 - 08.2016
Pipe Shop Administrative Assistant
BAE Systems
06.2013 - 07.2014
Administrative Assistant
BAE Systems
12.2010 - 06.2013
Property Manager
Costa Fina Apartments
08.2007 - 01.2009
Assistant Manager
Wintergreen Apartments
01.2005 - 06.2007
Customer Service Representative
KON Southwest Marine
06.1997 - 12.2004
High School Diploma - National
Sweetwater High
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