Hi, I’m
Elaine BellaLane (Bella) Vance
Construction Coordinator
Seminole,FL
Summary
Resourceful Assistant to the CEO known for high productivity and efficient completion of tasks. Possess strong skills in calendar management, confidential document handling, and strategic planning support. Excel in communication, adaptability, and problem-solving, ensuring smooth operations in fast-paced executive environments.
Overview
32
years of professional experience
Work History
WarfieldsSarasota , Florida
Assistant to the CEO
12.2007 - 10.2024
Job overview
- Scheduled and coordinated meetings, conferences and travel arrangements for the CEO.
- Prepared agendas, reports
- Scheduling,permits
- Managed office supplies inventory, ensuring efficient ordering of materials as needed.
- Set all personal appointments,pet care ,medical,and
- C
Archirectural Steel Consultants Inc.Sarasota, Florida
Construction /IT,SafetyCoordinator
01.1993 - 12.2007
Job overview
- Assited with safety policies and procedures to ensure compliance with federal regulations.
- Performed daily workplace inspections to identify potential hazards and corrective action plans.
- Investigated employee accidents and incidents to determine root causes.
- Coordinated the development of emergency response plans for hazardous materials incidents.
- Provided guidance on safe work practices including proper use of Personal Protective Equipment.
- Maintained records related to OSHA compliance such as accident reports, safety inspection logs.
- Participated in the development of Injury and Illness Prevention Programs.
- Assited the owner by monitoring contractor activities onsite to ensure adherence to company standards for safety.
- Prepared monthly safety performance reports for management review.
- Collaborated with third-party vendors providing occupational health services such as drug testing and physical examinations.
- Ensured that all workers are trained in proper lockout and tagout procedures prior to working on energized equipment.
- Investigated safety incidents and drafted reports detailing results.
- Responded to emergency situations in most efficient, effective ways possible.
- Maintained adequate supply of approved safety and PPE supplies for work force.
- Conducted safety briefings to inform crews of safety hazards.
- Provided administrative support to the back office team by organizing and maintaining files, data entry and generating reports.
- Assisted in resolving customer complaints effectively and efficiently.
- Maintained accurate records of all transactions processed in the back office.
- Interacted with customers via telephone or email regarding inquiries about their accounts or services offered by the company.
- Maintained filing systems to organize operations and administration records.
- Maintained front desk to provide positive first impression.
- Offered reception coverage to relieve staff during absences or breaks.
- Answered phones and routed voicemails to respective employees.
- Handled incoming calls and directed callers to appropriate department or employee.
- Coordinated support to facilitate general office operations.
- Monitored office services mailbox for business support needs and requests.
- Assisted with set up for social events and food deliveries.
Education
Boca Ciega Gulfport, Fl
from General Studies
05-1986
Skills
- Executive support
- Scheduling expertise
- Meeting facilitation
- Document preparation
- Error identification
- Professional and mature
- Data transcription
- Collecting information
- Meticulous attention to detail
- Document processing
- Maintains confidentiality
- Filing and data archiving
- AR/AP
- Certified in 10-key
- Microsoft Excel
- Order processing
- Adaptability and flexibility
- Safety regulations
- Basic math
- Customer Service-oriented
- Resourceful
- Excellent communication skills
- Pleasant demeanor
- Verbal and written communication
- Microsoft Word
- File management
- Independent worker
- Extensive vocabulary
- Administrative support
- Medical terminology
- Legal administrative support
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