Elba Arroyo-Vazquez

Executive Administrative Assistant

Southern Glazers Wine And Spirits

01.2007 - Current

Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
Scheduled appointments and handled calenders for senior leadership.
Seamlessly interacted with colleagues to plan and complete special projects.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Organized and updated schedules for executives.
Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
Used software to coordinate meetings, appointments, and tasks senior executives.
Documented and distributed meeting notes to identify, analyze, and improve workflows.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Offered assistance, collaboration and clerical support to auditors throughout entire review process.
Implemented updated policies and practices for organization and monitored effect.
Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
Handled confidential and sensitive information with discretion and tact.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Processed travel expenses and reimbursements for executive team and senior management group.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Answered high volume of phone calls and email inquiries.
Screened calls and emails and responded accordingly to support executive correspondence.
Organized and coordinated conferences and monthly meetings.
Used advanced software to prepare documents, reports, and presentations.
Facilitated training and onboarding for incoming office staff.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Conducted research and analyzed data to provide detailed reports on various business topics.
Developed and maintained automated alert systems for important deadlines.