Elena Clements
Indianapolis,IN
Summary
Forward-thinking executive assistant accomplished the aid of company leaders in key functions. Gifted at managing busy schedules, organizing projects, and providing stellar administrative support to the executive team. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment. A highly motivated employee with a desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
13
13
years of professional experience
Work History
Executive Assistant/Office Manager
Witherspoon Presbyterian Church
09.2023 - Current
- Screened and prioritized incoming emails, calls, and correspondence for the Senior Pastor, ensuring timely response and follow-up
- Prepared presentations, reports, and documents with high attention to detail and accuracy
- Coordinated logistics for board meetings and executive retreats, including venue selection, catering arrangements, and agenda preparation
- Maintained strict confidentiality of sensitive information while handling all administrative tasks for the Senior Pastor's office
- Assisted in the preparation of annual budgets by gathering data on expenses and providing analysis to support the decision-making process
- Collaborated with cross-functional teams to facilitate smooth communication flow between departments within the organization
- Prepared and proofread correspondence, reports, presentations, and other documents for accuracy and professionalism
- Provided administrative support during board meetings, including preparing meeting agendas, taking minutes, and distributing materials
Certified Community Health Worker
Engaging Solutions LLC - Anthem Contract
04.2022 - Current
- Distributed flyers, brochures or other informational or educational documents to inform members of targeted community.
- Assisted individuals with navigating health care systems, appointments and classes.
- Educated clients on options to assist in making informed decisions.
- Answered calls and interacted with community members to provide information on advocacy services.
- Helped people enroll in programs, arrange transportation and coordinate paperwork.
- Provided information to access financial assistance, legal aid or housing.
- Demonstrated leadership by making improvements to work processes and helping to train others.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Applied concise time-management to meet deadlines.
- Handled research and administrative tasks to support community outreach and program initiatives.
- Returned calls, emails and faxes according to departmental policy.
Executive Assistant
Skilled Demand
07.2021 - 04.2022
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Coordinated meeting and work schedules for staff teams and executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Set up meeting and event logistics for senior management and updated calendars.
- Managed daily invoices, reports and proposals.
- Managed and tracked expenses to meet company budget requirements.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Obtained signatures for financial documents and internal and external invoices.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
Certified Community Health Worker
Martin Center Sickle Cell Initiative
08.2016 - 06.2021
- Handled research and administrative tasks to support community outreach and program initiatives.
- Returned calls, emails and faxes according to departmental policy.
- Produced and distributed brochures, flyers and packets covering infant mortality risk factors and chronic diseases.
- Applied concise time-management to meet deadlines.
- Distributed flyers, brochures or other informational or educational documents to inform members of targeted community.
- Educated clients on options to assist in making informed decisions.
- Delivered healthy living and disease management information to specific population groups.
- Notified individuals regarding appointment follow-ups and referrals and provided transportation to appointments.
- Advised on policy development and assisted in community program implementation.
- Provided information to access financial assistance, legal aid or housing.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Demonstrated leadership by making improvements to work processes and helping to train others.
Enrollment Specialist
Auntie Mame's Child Development Center
06.2015 - 07.2016
Property Manager
CubeSmart Self Storage
04.2012 - 06.2016
Education
Some College (No Degree) - Business Administration
Ivy Tech Community College of Indiana
Indianapolis, INSome College (No Degree) - Hospitality Administration and Management
Sinclair Community College
Dayton, OHHigh School Diploma -
Meadowdale High School
Dayton, OH06.1985
Skills
- Office management
- Administrative support
- Strong problem solver
- Meticulous attention to detail
- Customer Service-oriented
- Executive support
- Care Plan Development
- Service Coordination
- Schedule Coordination
- Resource Advocacy
- Schedule Management
- Training Skills
- Referral Coordination
- HIPAA Guidelines
- Team Assignments
- Supervisory Experience
- Organized and Detail-Oriented
- Materials Development
- Microsoft Office Proficiency
- Schedule & calendar planning
Contact
Indianapolis, IN 46201
Education and Training
other,Dayton, OH,other,Indianapolis, IN,other,Dayton, OH
Timeline
Executive Assistant/Office Manager
Witherspoon Presbyterian Church
09.2023 - Current
Certified Community Health Worker
Engaging Solutions LLC - Anthem Contract
04.2022 - Current
Executive Assistant
Skilled Demand
07.2021 - 04.2022
Certified Community Health Worker
Martin Center Sickle Cell Initiative
08.2016 - 06.2021
Enrollment Specialist
Auntie Mame's Child Development Center
06.2015 - 07.2016
Property Manager
CubeSmart Self Storage
04.2012 - 06.2016
Some College (No Degree) - Hospitality Administration and Management
Sinclair Community College
High School Diploma -
Meadowdale High School
Some College (No Degree) - Business Administration
Ivy Tech Community College of Indiana
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