Summary
Overview
Work History
Education
Skills
Certification
Languages
Personal Information
Assessments
Timeline
Generic

Elena Galvez

Santa Maria,CA

Summary

To secure a position with your Company/ Industry which will allow me to utilize my skills and, At the same time expand my professional abilities. Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.

Overview

24
24
years of professional experience
1
1
Certification

Work History

Owner

Skyz The Limit
Santa Maria, USA
04.2014 - Current
  • Strategy & Organization
  • Logistics
  • Translating
  • Corporate Development
  • Globalization
  • Marketing
  • Operations Management
  • Corporate Finance
  • IT Management
  • Sustainability
  • Strategic Planning
  • Branding
  • Media Training
  • Business Coaching
  • Job Placements
  • Cost reduction strategies for your Company
  • Help with assistant programs and grants
  • Restructuring and Improving SB platforms

Assistant Project Manager

B & T Service Station Contractors
Nipomo, USA
10.2022 - 05.2023
  • Contracts, drawings, estimates, RFQ, RFB and Permits, specifications to ensure compliance with project requirements
  • Obtain, maintain, and administer the data, information, purchase orders, communications, and approvals required by project and company between owner, architects, engineers, contractors/subcontractors, or other project-related entities
  • Assist with coordinating, directing and monitoring activities of contractors/subcontractors, engineers, architects and related performing entities, in areas of safety, performance, project staff, and equipment
  • Support estimating, costs, project controls, scheduling, materials, and application administration
  • Participate in project meetings to include documentation, administration, and tracking of relevant information and statuses
  • Demonstrates knowledge of self-perform trades and trade contracting including productivity, construction means and methods
  • Provide administration and processing of project logistics, organization, safety, and manpower utilization
  • Price and submit change orders to the owner in accordance with the project budget and accounting team
  • Lead project closeout to secure guarantees, warranties, and related provisions for final project delivery to owner entities
  • Developed project plans, identified resources and established deadlines.
  • Implemented quality control measures throughout each stage of a project's lifecycle.
  • Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.
  • Created and maintained detailed project documentation including schedules, budgets, change orders and invoices.
  • Participated in meetings with clients, contractors, vendors and other stakeholders regarding current projects.
  • Provided administrative support to the Project Manager in order to facilitate successful project outcomes.
  • Managed multiple projects simultaneously while adhering to tight deadlines.
  • Scheduled inspections, preventative maintenance and repairs for company equipment.
  • Tracked project deliverables, keeping assignments on task and on budget.
  • Met with stakeholders to discuss project goals and needs.

Assistant Project Manager

BayWa r.e.
Lompoc, USA
08.2021 - 06.2022
  • Provided high-level administrative support and assistance to the COO, EVP and other assigned leadership staff
  • Served as a liaison between executives, internal management, employees, clients, and visitors
  • Received and reviewed incoming correspondence on behalf of executives, review contents, determine importance, and summarize and/or distribute contents to appropriate staff
  • Handled a broad range of complex inquiries, issues, and confidential materials
  • Worked independently on a variety of complex assignments, generally critical and confidential in nature, exercise sound judgment, and apply advanced knowledge of Company policies and procedures
  • Scheduled and attend meetings on behalf of executives, take notes and record meeting minutes as needed
  • Builded collaborative relationships with staff members to achieve departmental objectives as well as provide leadership to enhance Company culture
  • Performed clerical and administrative tasks including drafting letters, reports, and other documents for executives
  • Arranged travel and other accommodation for executives
  • Performed additional duties as assigned by executives

Project Engineer

Construction Management
Orcutt, USA
05.2020 - 05.2021
  • Create a submittal schedule and track long lead items to ensure project scheduling milestone's are achieved on Pro Core
  • Coordinated meeting, Works closely with project management and lead engineers to ensure the construction activities align with contract objectives, schedule, and budgets
  • Schedule, lead, and attend weekly construction and progress meetings with the utility company and contract work groups; such as: Contractors Scheduling, Safety, and Field Engineer weekly meeting
  • Meet with clients/contractors regarding projects under contract
  • Work with production shop to meet project specific time frames
  • Write RFI's and distributing it to the Architect and Consultants to minimize schedule and cost impacts
  • Initiative to learn independently, manage time effectively, detail-oriented, willing to adjust to new ideas and ways of doing things
  • Have a strong work ethic
  • Worked along side of the PM and onsite
  • Created bids, RFI's and RFQ's
  • Conducted Punch list and closeouts for Finalization of projects
  • Reviewed blueprints, drawings and specifications for accuracy and completeness prior to construction commencement.
  • Performed quality assurance checks on all deliverables prior to submission.
  • Managed multiple projects simultaneously while meeting deadlines and budget constraints.
  • Coordinated meetings with stakeholders including clients, architects, engineers, subcontractors and other parties involved in the project.
  • Identified cost saving measures that could be implemented without compromising safety or quality standards during the project life cycle.
  • Monitored work performance against established milestones ensuring adherence to approved schedules.
  • Compiled reports detailing progress updates and budget information.
  • Coordinated with team members to ensure timely completion of tasks.
  • Finished projects on time and within budget.
  • Prepared estimates and budgets.

Project Manager

Sound Construx
Santa Maria, USA
10.2016 - 03.2017
  • Invoicing, QuickBooks, Mac Proficient, Submittals, Ordered Plans & Drawings, New Software Implementation, Trained Workers, PROCORE set up, RFQ's, Meeting Minutes, Outlook, Cost Coding, Created Schedules with Project Schedule & Smart Sheets, Tracked Time & Attendance, Scheduled Inspections, Log Keeping, Monitored and Reported Progress, budgeting, created forms & Templates, Invoicing, maintained all company accounts accurate and in compliances, new hires, I-9's, Coordinated Internal Resources / subcontractors & third Parties /vendors for flawless execution of project
  • Received & Inspected Deliveries of materials, Closeout Documentation, Punch List, O&Ms, Maintained/ Managed the relationship with the client & all stakeholders
  • Worked on Job Site Trailer

Assistant Project Manager

V. Lopez Jr. & Sons G.E.C., Inc
Santa Maria, USA
02.2014 - 10.2016
  • Prepared Solicitations to the Government, set up company format & Profile, certifications, managed all business accounts
  • Duties include Preparing Government solicitations, ordering supplies & material, bid bonds, bid packets & pre-solicitations, Insurance, Translating documents for Spanish speaking Workers, Project Schedule, safety Coordinator, safety training, quality control, Accts
  • Receivable & Payable, invoicing, RFI's, QuickBooks, Quantum
  • Blue Book, company advertisement, bid documentation, profiling, Government Invoicing, Up Keeping of SAM, FED BIZ OPS, Fed Connect, Veriforce, Drug Screening, D.O.T., Truck & Bus Reporting System, WAWF, RAPIDGate, Tungsten Network, Logistics, Acquisition, Source Solicitations
  • Created & Maintained Injury & Illness Prevention Program Per Cal /Osha Regulations & PG & E requirements, Drug & Alcohol Abuse Prevention Program, New Hires, I-9's, entered Time Cards for all employees, Grant writing, Company Letters, addressed all foreign company accounts with Dept
  • Of Treasurer, submittals, project schedule, smart sheets, reconciliations, permits, Bid Protest Letters, contract solicitation, Bids, Quotes, WIN 10, clerical admin duties
  • Payroll, outlook, certified payroll, Created and Maintained Company Employee Handbook, Workman's Comp Claims, Estimating, planning & managing projects simultaneously under demanding deadlines
  • Vendor/ sub coordination, submittals, Created Forms & Templates, RFQ's, maintained company website updated, Estimating, Safety Training, Computer Maintenance, Software implementation and web technology, Certifications threw SDVOSB, SB, MBE etc., ordered supplies and materials Purchase Orders, scheduled all prospective bids and maintained all docs in order and in compliance, maintains company in good structure constantly improving all aspects to better the company Performance and Finances, and obtained Awarded Grants by Air Resource Board
  • Developed project plans, identified resources and established deadlines.
  • Implemented quality control measures throughout each stage of a project's lifecycle.
  • Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.
  • Participated in meetings with clients, contractors, vendors and other stakeholders regarding current projects.
  • Provided administrative support to the Project Manager in order to facilitate successful project outcomes.
  • Coordinated project activities and monitored progress to ensure timely completion of tasks.
  • Managed multiple projects simultaneously while adhering to tight deadlines.
  • Produced thorough, accurate and timely reports of project activities.
  • Submitted budget estimates, progress reports and cost tracking reports.

PM Assistant/ Project Coordinator

Anderson Burton Construction
Arroyo Grande, USA
03.2013 - 07.2013
  • Estimating, RFQs, change orders, purchase orders, prepare and review submittals, assemble O&Ms, quality control plan, safety plans, material, Procurement
  • Also, assists the Project Managers with projects located throughout California

PM Assistant

ITSI Gilbane Company
Vandenberg AFB, USA
04.2012 - 08.2012
  • Company Overview: www.gilbertine.com
  • VAFB Job site location on BURNER and SNARK Dorms PM Assistant- 6 Month Contract
  • Generated & Prepared Submittals, Hiring Laborers, I-9's, Coordinated Subcontractors, Base Access Pass Letters, Dailies, QC, Safety Meetings, Meeting Min., Monthly Reports Closeout Documentation, O & M's, MSDS, Translated
  • Www.gilbertine.com

Office Manager

DJM Construction Co., Inc
Vandenberg AFB, USA
03.2001 - 04.2012
  • Arranged submittals, certified payroll, billing, accounting, Government invoicing, transmittal forms, logs, change proposals, RFI's, RFP, RFQ, contract drafts, letters, memos, Insurance, bonds, quality control reports, dailies, weekly safety meetings, daily dispatch, time cards, maintained all company computers, answer phones, Project Schedule, bids, filing, data entry, run errands, petty cash, inventory, layoffs, Hire's, Union local 1800, Windows XP, Excel, AutoCAD, Microsoft Office, Vista, Outlook, RMS, Office Project, QCS, WAWF, Federal Reporting's, closeouts, customer service & performed general office procedures, SABER contracts, Call Henry Maintenance Contract, IDIQ, RS Means & RMS, open and close procedures
  • Writing & Verbal Communication skills, solid Organizational skills including attention to detail, and multi-tasking skills, strong working knowledge of Microsoft programs
  • Assisted in recruiting, onboarding and training new employees.
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Monitored inventory levels and placed orders when needed.
  • Ensured compliance with applicable laws regarding employment practices.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Assisted with the preparation of budgets, forecasts and financial statements.
  • Assisted in developing budgets for departmental expenses.
  • Maintained filing system for records, correspondence and other documents.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Managed office budget to handle inventory, postage and vendor services.
  • Reviewed files and records to obtain information and respond to requests.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Coded and entered daily invoices with in-house accounting software.
  • Proposed or approved modifications to project plans.

Education

Trade School in Business -

SBBC
Santa Maria, CA
11.2001

CET in Business -

Vocational Trade School
06.2001

High school diploma - ROP -Accounting & Computer Skills

Cabrillo High School
Lompoc, CA

Skills

  • Office Manager Experience
  • QuickBooks
  • Autocad
  • Word
  • Photoshop
  • CAD
  • Scheduling
  • Construction Experience
  • Microsoft Project
  • Autodesk
  • CPR / First aid Trainer
  • Excel
  • Accounting
  • Customer Service
  • Microsoft Powerpoint
  • Microsoft Word
  • Microsoft Access
  • Microsoft Office
  • Microsoft Outlook
  • Time Management
  • Google Suite
  • Construction Management
  • Project Management
  • Project Engineering
  • ProCore
  • Project Coordination
  • Computer Networking
  • Project Planning
  • Negotiation
  • Translation
  • Budgeting
  • Business Management
  • Microsoft Windows
  • Bluebeam
  • Interpretation
  • Microsoft Excel
  • Construction
  • Construction estimating
  • Auto estimating
  • Personal assistant experience
  • Blueprint Reading
  • Logistics
  • Pricing
  • Computer literacy
  • Adobe Creative Suite
  • Contracts
  • Marketing
  • OSHA
  • Bookkeeping
  • Management
  • Human resources
  • Sales
  • Expert
  • Leadership
  • Accounts payable
  • Digital marketing
  • Writing skills
  • Financial accounting
  • Adobe Acrobat
  • Communication skills
  • Data entry
  • Organizational skills
  • Administrative experience
  • Property management
  • Procurement
  • Grant Writing
  • Windows
  • Project coordination
  • Blueprint reading
  • Customer service
  • Microsoft Publisher
  • Supervising experience
  • Photography
  • Presentation skills
  • Mobile applications
  • Typing

Certification

  • Translator / Interpreter, 01/01/00, Present
  • Notary Public, 03/01/14, 03/01/16
  • CET Business Admin, 01/01/01, Present
  • Driver's License
  • CPR & First Aid, 11/01/19, 11/01/21
  • OSHA 30
  • Fundamentals of Engineering
  • OSHA 10
  • Professional Engineer
  • Real Estate License
  • CDL

Languages

Spanish, Fluent

Personal Information

Work Permit: Authorized to work in the US for any employer

Assessments

  • Work style: Reliability, Proficient, 11/01/21
  • Attention to detail, Proficient, 08/01/22
  • Office manager, Proficient, 05/01/21
  • Administrative support professional fit, Proficient, 11/01/21
  • Administrative assistant/receptionist, Proficient, 06/01/23

Timeline

Assistant Project Manager

B & T Service Station Contractors
10.2022 - 05.2023

Assistant Project Manager

BayWa r.e.
08.2021 - 06.2022

Project Engineer

Construction Management
05.2020 - 05.2021

Project Manager

Sound Construx
10.2016 - 03.2017

Owner

Skyz The Limit
04.2014 - Current

Assistant Project Manager

V. Lopez Jr. & Sons G.E.C., Inc
02.2014 - 10.2016

PM Assistant/ Project Coordinator

Anderson Burton Construction
03.2013 - 07.2013

PM Assistant

ITSI Gilbane Company
04.2012 - 08.2012

Office Manager

DJM Construction Co., Inc
03.2001 - 04.2012

Trade School in Business -

SBBC

CET in Business -

Vocational Trade School

High school diploma - ROP -Accounting & Computer Skills

Cabrillo High School

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Elena Galvez