Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Timeline
Generic

Elena Vargas

Los Angeles,CA

Summary

Dedicated legal support worker brings research, recordkeeping and file management abilities. Accurate, detail-oriented and thorough in handling critical documentation. Keeps schedules organized and facilitates timely communication between parties.

Overview

26
26
years of professional experience

Work History

/Legal Records Clerk

Klinedinst PC
Los Angeles, CA
02.2009 - Current
  • Assisted legal staff with collation and organization of case documentation and administrative tasks.
  • Assisted with new hires and training.
  • Utilized Juris to invoice clients.
  • Kept firm's database updated with new information for cases and managed client records.
  • Scanned all legal mail, coded and assigned document numbers then distributed to all iManage.
  • Prepared all closed files to send off to storage.
  • Checked office supplies stock and placed orders to maintain levels.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Improved operations by working with team members to make the firm Paperless.
  • Gathered and organized pre-trial discovery, records and evidence, including witness interviews.
  • Provided coverage for Records, Reception and Production for lunch or personal time off.

Mailroom Clerk

Heller Ehrman LLP
Los Angeles, CA
01.2008 - 01.2009
  • Received, classified all documents received via USPS, Fed ex and couriers.
  • Bar coded then distributed to Assistants.
  • Weighed parcels, calculating costs based on type, total weight, and final destination.
  • Scanned, copied and bates stamping of production projects.
  • Assisted records with the retrieval of records and delivered to secretaries.
  • Relieved front desk for breaks, lunch and personal time off.

Billing Coordinator

Encore Solutions
Los Angeles, CA
01.2006 - 12.2007
  • Processed invoice payments and recorded information in account database.
  • Managed all payments processing, invoicing and collections tasks.
  • Processed and sent invoices, adjustments and credit memos to customers.
  • Answered customer invoice questions and resolved issues discovered during invoicing and collection process.
  • Monitored past due accounts and pursued collections on outstanding invoices.
  • Handled past due accounts, collections and status reports.
  • Processed check requests and invoices.

Office Assistant Administrator

Capitol LLC
Los Angeles, CA
03.1999 - 12.2006
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Documented and routed business correspondence to manage office paperwork.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
  • Collected payments issued receipts and updated accounts to reflect new balances.
  • Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation.
  • Maintained business records by updating customer information.
  • Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
  • Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
  • Calculated accurate wages, including overtime, salary increases and bonuses.
  • Identified, researched and resolved issues with hours worked.

Education

High School Diploma -

Los Angeles High School of The Arts
Los Angeles, CA
05.1993

Skills

  • Legal documentation and reporting
  • Multi-line switchboard
  • Order and request filing
  • Electronic document preparation
  • Archiving skills
  • Project support
  • File systems coordination
  • Friendly, positive attitude
  • Leadership
  • Organizational skills
  • First Aid/CPR
  • Computer Skills
  • Excel
  • Word
  • IManage
  • Quick books

Hobbies and Interests

  • Cooking and baking
  • Community services
  • Watching Basketball

Timeline

/Legal Records Clerk

Klinedinst PC
02.2009 - Current

Mailroom Clerk

Heller Ehrman LLP
01.2008 - 01.2009

Billing Coordinator

Encore Solutions
01.2006 - 12.2007

Office Assistant Administrator

Capitol LLC
03.1999 - 12.2006

High School Diploma -

Los Angeles High School of The Arts

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Elena Vargas