Elgin Edmonds
Cedar Hill,TX
Summary
Results-driven Records Management Specialist with a proven track record of success in developing efficient systems for information organization, retention, and compliance. Experienced in designing and maintaining both hard copy and electronic records systems, ensuring accuracy and efficiency. Skilled in records processing, indexing, storage, access control, and destruction across various environments. Strategic expertise in managing information across different mediums while ensuring compliance with regulatory standards. Effective leader with experience in managing personnel, projects, and resources to achieve organizational goals through collaboration with internal teams and external partners.
Overview
38
38
years of professional experience
1
1
Certification
Work History
Legal Records Manager
Kane, Russell, Coleman & Logan PC.
05.2006 - 05.2025
- Developed and implemented departmental policies and procedures to improve service quality and operational efficiency.
- Assessed and managed equipment, supplies, staffing, space, and technology needs; led risk management initiatives and ethical wall procedures.
- Managed inactive records storage and spearheaded records retention and destruction programs; recommended automation enhancements to optimize workflows.
- Oversaw client services such as new employee onboarding, lawyer transitions, file transfers (to clients, co-counsel, and outside parties), inter- and intra-office file movement, conflict checks, and court document audits.
- Led the design, development, and administration of an automated records management system.
- Supervised Records Management staff: recruiting, hiring, training, and creating ongoing development programs. Conducted performance evaluations, monitored attendance, provided feedback, and managed disciplinary actions when needed.
- Negotiated vendor contracts, approved invoices, and monitored expenses; prepared annual budget forecasts.
- Delivered firm-wide records management and risk mitigation training to attorneys and staff.
- Created, reviewed, and updated training materials for internal teams and external clients.
- Ensured compliance with safety protocols and departmental safety practices.
- Performed routine file creation, organization, and maintenance tasks.
- Participated in firm-wide departmental teleconferences and special project teams.
- Maintained and contributed to firm intranet and internet sites with up-to-date records management information.
- Collaborated closely with conflicts, docketing, accounting, technology, and other departments to ensure seamless operations.
- Engaged in professional development through industry listservs, memberships, and ongoing reading and writing activities.
- Performed other duties as assigned by firm management.
Legal Records Manager
Merrill Corporation / Wilson, Elser, Moskowitz, Edelman & Dicker, L.L.P.
02.2005 - 05.2006
- Supervise five Records File Clerks with total accountability for the development of filing systems, the classification, indexing and storage of legal, financial and business documents, the activation and management of retention systems, enabling appropriate access controls, and the establishment of disposal schedules.
- Supervise, train and evaluate the performance of five Records File Clerks. Serve as Advisor on records storage and records media. Standardize information sources throughout the organization. Interpret and comply with legislative codes and standards. Track performance and issue projects status reports to management.
Records Information Manager III – FOIA Analyst
ASRC Aerospace Corporation / Environmental Protection Agency
10.2002 - 10.2004
- Experienced FOIA Analyst with a strong background in assisting and processing FOIA requests within the Environmental Protection Agency, ensuring compliance with federal regulations and agency policies. Skilled in managing the end-to-end process of FOIA requests, including reviewing, processing, and tracking requests to ensure timely responses.
- Knowledgeable in using the Federal Docket Management System (FDMS) to manage and track FOIA requests efficiently. Proficient in providing access to environmental records and ensuring the integrity and confidentiality of sensitive information. Played a key role in administering the records retention program and working with National Archives and Records Administration, recommending and implementing reformatting, indexing, and delivery solutions for both permanent and inactive records. Supervised a team of three Records Information Specialists, ensuring accurate and efficient records management.
- Served as a liaison with other EPA Regions and Departments to provide reference services and facilitate inter-agency communication. Maintained oversight of the integrity and security of the Imaging Department’s electronic records. Additionally, gained valuable experience as an Assistant Contract Manager, responsible for directing six large file centers with a team of 20 employees for EPA Region 6.
Records Manager
GlobalSantaFe
03.1999 - 09.2002
- Managed a large file center for an independent oil drilling company. Hired and supervised file clerks to assist with day to day filing, while developing goals and objectives for the department. Conducted quality control reviews of all hard copy and electronic files of the On Q System, interface with vendors (Iron Mountain) as well as subsidiary companies of GlobalSantaFe world-wide. Responsible for all archived records at Iron Mountain. Created and maintained all records retention and destruction schedules for GlobalSantaFe world-wide.
Owner / Photographer
Vision Photography
10.1998 - 03.1999
- Freelanced as an Entertainment Editorial Photojournalist for various national publications, such as Rolling Stone Magazine, Entertainment Weekly and Vibe Magazine. Covered the Southwestern United States for multiple assignments, shooting celebrity photo opportunities.
Records Department Supervisor
Westcorp Financial Services
10.1995 - 10.1998
- Supervised and managed a large group of file clerks. Oversaw a large file center and all activities pertaining to records management. Supervised, managed, trained and maintained adequate staffing levels. Maintained a charge-out system for records removed from files. Reviewed and updated records and database procedures. Retrieved and manipulated data for various database reports. Entered all electronics documents into the Versatile Enterprise System for quick & easy retrieval of numerous offices around the country.
Records Information Specialist
Labat Anderson, Inc. / EPA
04.1994 - 10.1995
- Oversaw all day to day Records Management operations for EPA Region 6 (Environmental Protection Agency) Superfund, FOIA, Grants and EPA Legal department. Performed technical duties that included but not limited to, records information services, collection and inventory management, abstracting, classification, organization and training of all File Clerks, Records Information Specialist and Grants Records Imaging Specialist. Responsible for all archived records at (NARA) National Archives and Records Administration for the entire Region 6 for the EPA. Created and maintained all retention and destruction schedules for the region.
Distribution Coordinator
Qualex/Kodalux
07.1991 - 04.1994
- A major photo finishing company. Supervised 15 employees engaged in processing incoming/outbound shipments for a tri-state area. Active involvement in customer service and support.
Aviation Specialist
United States Army
06.1987 - 06.1991
- Supervised an eight-man squad in a large aviation and intelligence department. Organized and maintain all Battalion invoices. Controlled incoming and outgoing flight refueling requirements. Maintained the fuel and petroleum products inventory.
Education
Associate of Fine Arts -
Art Institute of Dallas
Dallas, Texas01.1994
Skills
- Proficient in Microsoft Office Suite and Windows XP
Affiliations
- ARAM International and ARMA Dallas Chapter
- (Association of Records Managers and Administrators)
- Project Management Institute (PMI)
Certification
- Project Management Institute: Coursework in Administrative Support, Leadership Skill Development, and Project Management
- National Archives Records Administration: Records Management Training
- Coursera (Veranda Enterprise): Fundamentals of Data Governance — 2025-07
Awards
Recipient of the Army Achievement Medal, the Army Commendation Medal, and Certificate of Commendation. Overseas War Medal. Honorable Discharge with rank of E-4
Hobbies and Interests
A Professional Photographer
Timeline
Legal Records Manager
Kane, Russell, Coleman & Logan PC.
05.2006 - 05.2025
Legal Records Manager
Merrill Corporation / Wilson, Elser, Moskowitz, Edelman & Dicker, L.L.P.
02.2005 - 05.2006
Records Information Manager III – FOIA Analyst
ASRC Aerospace Corporation / Environmental Protection Agency
10.2002 - 10.2004
Records Manager
GlobalSantaFe
03.1999 - 09.2002
Owner / Photographer
Vision Photography
10.1998 - 03.1999
Records Department Supervisor
Westcorp Financial Services
10.1995 - 10.1998
Records Information Specialist
Labat Anderson, Inc. / EPA
04.1994 - 10.1995
Distribution Coordinator
Qualex/Kodalux
07.1991 - 04.1994
Aviation Specialist
United States Army
06.1987 - 06.1991
Associate of Fine Arts -
Art Institute of Dallas
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