Elgiona Pasho

• Managed procurement processes for EU, GIZ, ADA, UNICEF, UNDP, and USA-funded projects, ensuring compliance with internal procurement policies and specific donor regulations.
• Conducted full tender procedures: bid solicitation, evaluation, contracting, and negotiation for one-time and framework agreements.
• Issued and tracked purchase orders, maintained supplier and price databases, and ensured proper documentation and archiving of procurement files.
• Conducted background checks for suppliers, partners, and newly recruited staff in alignment with organizational due diligence standards.
• Supported the development and implementation of the procurement plan in coordination with program teams; tracked progress and flagged delays.
• Prepared monthly procurement activity reports, tracking work volume, contract status, and key performance indicators.
• Conducted market research and price analysis, negotiated favorable terms, and maintained strong vendor relationships.
• Delivered comprehensive administrative support to project teams: coordinated travel and logistics, organized meetings, ensured office supply needs, and maintained filing systems for compliance and audit readiness.
• Update the protocol register with in and out correspondences from and to third parties, contracts register, and maintains the proper files and archive.
• Facilitated HR processes including recruitment, drafting contracts, updating personnel files, tracking timesheets, and ensuring labour law compliance.
• Submitted reports to labour authorities, managed staff registration, and ensured complete and secure documentation of HR records.

Terre des hommes – Albania | Projects funded by EU, GIZ, ADA, USA

• Managed procurement processes including tendering, contract finalization, purchase orders, and supplier negotiations in compliance with Tdh and donor regulations.
• Maintained procurement documentation, updated supplier and price databases, and ensured proper archiving.
• Provided administrative and logistical support to project teams, including travel arrangements, meeting coordination, office supply management, and vendor payments.
• Supported implementation of project-related admin tasks and ensured smooth daily operations for program teams.
• Maintained registers and filing systems (contracts, correspondence, archives) and supported internal logistics for training and field activities.
• Collaborated with the Senior Procurement Officer and project staff to ensure compliance, efficiency, and quality service delivery.

• Managed HR functions, including recruitment, employee contracts, staff declarations in the payroll system, and compliance with labor office requirements. Maintained and updated personnel files and assisted in onboarding and exit procedures.
• Handled financial operations such as payroll processing, cash and bank transactions, bookkeeping, tax declarations (VAT, income tax), and budget tracking. Supported the preparation of monthly and annual financial reports in coordination with tax authorities. Presented yearly financial and programmatic reports to the board.
• Administered procurement processes in accordance with internal policies and procedures, ensured timely coordination with suppliers, managed contract documentation and compliance, and maintained comprehensive records of vendor agreements and inventory. Provided administrative oversight to support smooth and efficient office operations, including logistics, asset management, and maintenance.
• Assisted in program activities through administrative management and support in program implementation.
• Drafted and edited official correspondence and meeting minutes.
• Developed social media strategies and produced digital content to increase outreach and visibility.

• Provided comprehensive office assistance, ensuring smooth daily operations and effective office management.
• Managed public relations activities, maintaining strong communication and positive relationships with clients and stakeholders.
• Prepared detailed offers, cost estimations, work proposals, contracts, and agreements for existing clients, ensuring accuracy and compliance with organizational standards.
• Coordinated the preparation and processing of payroll documents and employment contracts, maintaining accurate records in line with company policies.
• Handled all necessary documentation and submissions required by the Labor Office, ensuring full compliance with legal and regulatory requirements.

• Drafted legal documents.
• Assisted in property registration and contract preparation.
• Represented clients in court proceedings, hearings and arbitrations.
• Directed and supported clients with business registrations and other legal requirements.
• Prepared and filed pleadings, motions and other legal documents in court proceedings.