Elisheva Clinton

Pre-Award

• Provides assistance to all departments and 100+ faculty within the IU School of Public Health in the creation and development of proposals.
• Works with individual faculty to establish timelines for proposal materials review and submission based on agency requirements and faculty needs
• Evaluates agency/sponsor guidelines to provide guidance on proposal documentation development
• Generates proposal and award action related documents in a variety of federal, state, and non-federal agency systems. This includes systems like ASSIST/eRA Commons, Research.gov, Grants.gov, and Proposal Central.
• Directly drafts or assists with drafting grant budgets and budget justifications for departments and faculty, this includes completing agency budget templates
• Collaborates with external departments and faculty to review and edit technical and non-technical documentation so that materials adhere to agency formatting requirements
• Establishes registrations/communication so that all appropriate individuals have access to agency systems related to proposal submission.
• Connects with and advises external domestic and international institutions involved as collaborators to acquire documentation needed for IU proposals
• Creates proposal and award action related documents in internal university systems
• Facilitates the completion and routing of said proposal and award documentation to obtain appropriate approvals
• Provides administrative and practical support to faculty, staff and consultants attending week-long intensive grant writing retreats/workshops that are held six-eight times a year
• Educates/Trains school staff as well as faculty and graduate students on SPO policies and practices
• Mentors junior grant administrators within the office on both pre-award and post-award tasks

Post-Award

• Processes Notices of Award when they are received, then translates the terms and conditions contained into a more lay person’s language to provide to the faculty.
• Serves as the dedicated post award grant specialist for in the Dept. of Applied Health Science with over 35+ faculty with research grants, and multimillion dollar awards with NIH, HRSA, and IDOH
• Coordinates and leads award intake meetings with faculty, program managers, and fiscal officers for them to develop a detailed understanding of the award
• Generates and maintains budget projections for each award
• Facilitates communication between sponsor and faculty regarding both programmatic and administrative inquiries
• Monitors account spending and of expenditures on awards to give consultation to faculty and financial staff on these subjects
• Assists faculty with creation and submission of technical award reports, extensions, financial tracking, and other requests that require prior approval from sponsors
• Ensures compliance with all agency, institutional, and legal policies, procedures, and regulations for individual awards
• Contributes expertise and data to training materials, standards and practices, and presentations aimed at increasing knowledge for faculty and staff within the school
• Arranges for financial and administrative close-out of awards with faculty, fiscal officers, and reporting officials

Pre-Award

• Communicated directly with all departments and faculty across all IU schools and campuses to initiate grant proposal development documents within IU systems and Kuali Coeus
• Worked with departments and faculty to establish timelines for proposal materials review and submission based on agency requirements and faculty needs
• Evaluated agency/sponsor guidelines to provide guidance on proposal documentation development
• Directly drafted or assisted with drafting budgets of all sizes, from several thousands to multimillion dollar grants. This also included drafting budget justifications for departments and faculty, and completing agency budget templates
• Collaborated with departments and faculty to review and edit technical and non-technical documentation so that materials adhere to agency formatting requirements
• Ensured that all appropriate individuals have access to agency systems related to proposal submission
• Connected with and advised external domestic and international institutions involved as collaborators to acquire documentation needed for IU proposals
• Facilitated the completion and routing of proposal documentation within Kuali Coeus system to obtain appropriate approvals
• Submitted proposals in agency systems as necessary
• Educated university staff as well as faculty and graduate students on research administration policies and practices
• Answered and directs initial information requests to the appropriate people
• Monitored assigned grant award accounts to review and approve departmental initiated fiscal actions, including budget adjustments, accounting corrections, and income distribution
• Member of training committee - committee discusses and designs internal training practices for incoming Grant Associates

• Taught English as a Foreign Language to Japanese high school students, with focuses on conversation, cultural exchange, and writing for an average of 15 classes a week
• Collaborated with Japanese Teachers of English to design interactive lessons for all three grades and various proficiency levels of students
• Created and recorded listening test materials for first year English exams
• Co-advised the English Speaking Society (a school club), assisting students to plan and participate in weekly club activities
• Answered questions and acted as a consultant about English grammar and language usage from teachers and staff
• Translated letters of recommendation from Japanese teachers for students applying to study abroad programs
• Proofread English language documents for Japanese teachers
• Provided one-on-one interview practice to third year students looking to enter universities with English programs
• Supported students both at base school and at private girls’ high school participating in school wide and prefecture wide speech contests with English language assistance and teaching effective public speaking practices
• Helped judge yearly school wide speech contest
• Designed and taught specialty English lessons for students participating in school based Australian Student Exchange program so they had exposure to some of the differences between Australian and American English
• Volunteered at English Speaking Society at additional private girls’ high school in Kuki City
• Participated in yearly Prefectural International Cultural Exchange Fair
• Appointed and acted as cultural ambassador for the JET Programme and Saitama Prefecture

• Provided test accommodations for students with disabilities, this included arrangements for a testing space, training proctor assistance, exam preparation, and any individual needs of the student for an average of 100-400 exams a semester
• Advised students and parents both in person and over the phone about general application information, accommodations and testing setup; and access to adaptive technology on campus
• Collaborated with instructors to ensure appropriate accommodations were provided to students both in-class and during testing while also maintaining academic integrity
• Created and updated confidential records for all registered students on file and in a comprehensive Microsoft Access database
• Maintained multiple computers and laptops installed with adaptive programs for student tests and also other adaptive materials such as adjustable equipment for students in wheelchairs and noise reduction headphones
• Interviewed, hired, trained, and supervised a rolling corps of six to eight trained in-house student and graduate student proctors and an extensive network of ten to twenty on-call proctors as assistants to students with disabilities during exams and in class. This included general proctoring duties, use of adaptive technology for the student, as well as preserving student and academic privacy of exams
• Proctored exams directly, providing dictation, oral instruction and narration, and technological assistance to students
• Produced and arranged materials such as orientation letters and folders to ensure the student is able to understand which services they had access to and how to use them
• Planned and coordinated events including the New Student Orientation in fall, and a Disabilities Awareness Month fair in spring
• Managed daily office tasks including email, US mail, faxes, filing, and payroll assistance.