Elissa Pleasant
San Jose,CA
Summary
I am a competent, highly organized Senior Administrative Assistant with more than 10 years of experience. I’m self-motivated, dependable, exhibiting professionalism and discretion when supporting confidential tasks. Excellent calendar management, prioritization of multiple projects, as well as effective communication skills, to interact professionally at all organizational levels. Compassionate Senior Administrative Assistant with flair for fine details and balance scheduling duties with calendar maintenance, corporate event planning and internal communications. Provide unsurpassed customer service and time management techniques to maintain functionality.
Overview
20
20
years of professional experience
Work History
Sr. Administrative Assistant
Intel Corporation
01.2018 - Current
- Schedule and calendar management for VP of International Trade Group and SR
- Dir Export Classification and Sanctions
- Coordinate team meetings and events
- Arrange domestic and international travel and prepare expense reports
- Provide support for departmental events, quarterly events, and open forums
- Maintain organizational charts, public distribution lists and group contact lists
- Support office administration with associated tasks (i.e., ordering office supplies, food orders, travel, expenses, onsite needs)
- Create and manage Purchase Requisitions
- Liaise with executive and senior administrative assistants to handle requests and queries from senior leaders and executives
- Receive, interpret and evaluate the incoming information requests and take appropriate responsive action
- Managing the logistics of the department/division such as maintaining divisional organizational charts, OKR’s, Monthly Reports, Key dates, Task’s access to key TEAMS sites and divisional logistical needs.
Sr. Administrative Assistant (ICE Assignment)
Intel Corporation
03.2017 - 11.2018
- Manage global travel arrangements and related tasks such as pre-approvals, immigration/logistics, as well as preparing expense reports in Concur for Attorneys
- Schedule and calendar management
- Provide support for departmental events, quarterly events, and open forums
- Maintain organizational charts, public distribution lists and group contact lists
- Support office administration with associated tasks (i.e., ordering office supplies, food orders, travel, expenses, onsite needs)
- Back up Administrative Assistant to other team Admins and EA's on the team.
Project Administrator
Polycom Inc
01.2013 - 12.2017
- Manage IT Consultant On-boarding/Extension/off-boarding process
- Responsible for Purchase Requisition and Purchase Order Creation for entire US
- Act as central point of contact for Microsoft Licensing and VMware requests
- Coordinate with internal IT teams to assist in organizing the various components needed to initiate, run and conclude designated IT Projects
- Coordinating schedules as well as tracking progress and results
- Provide administrative support to VP of Infrastructure and Operations and VP of IT Enterprise Applications.
Marketing Specialist
Polycom, Inc.
01.2010 - 01.2013
- Managed all aspects of selected events for the NA Marketing Managers
- Coordinated services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
- Ordered equipment and managed shipping of all event material
- Managed budget
- Review event bills for accuracy
- Arranged the availability of audio-visual equipment, transportation, displays, and other event needs
- Organized registration of event participants
- Lead management and upload utilizing Salesforce
- Managed Tradeshow Portal Program.
Marketing Coordinator
Palm, Inc.
01.2007 - 01.2011
- Demonstrated the ability to manage all aspects of assigned trade show logistics
- Ensured specifications and traded show services were ordered and appropriate to meet show requirements
- Handled a range of administrative support functions such as make sure all trade show registrations were completed, met submission deadlines, ship give-a-ways and support material to show and ensure delivery
- Prepared nametags, materials, notebooks, packages, gift bags, and registration lists
- Managed event budget
- Collaborated with Marcom Team to meet current marketing needs and make updates to create new multimedia, graphics, and collateral for trade shows
- Traveled to tradeshow and provided logistical support
- Prepare and submit purchase requisitions in SAP for Events Team.
Legal Contract Specialists
Covad Communications
01.2005 - 01.2007
- Responsible for contract administration of wholesale and retail service agreements
- Final preparation of form contracts/documents, and the preparation and mailing of contract packages to sales representatives
- Assisted with the drafting and management of modified service contracts and addenda
- Reviewed all executed contracts and file accordingly
- Drafted legal language in Services Addenda.
Education
BS in Criminal Justice -
University of Phoenix
01.2004
Skills
- Proficient in Microsoft Office
- Executive support experience
- Project Coordination Expertise
- Expert Time Management
- Expense Reporting
- Confidentiality and Discretion
- Travel Coordination
- Vendor Relations Management
- Presentation Development
- Calendar Management Mastery
- Executive Support
- Meeting Support
- Spreadsheet development
Timeline
Sr. Administrative Assistant
Intel Corporation
01.2018 - Current
Sr. Administrative Assistant (ICE Assignment)
Intel Corporation
03.2017 - 11.2018
Project Administrator
Polycom Inc
01.2013 - 12.2017
Marketing Specialist
Polycom, Inc.
01.2010 - 01.2013
Marketing Coordinator
Palm, Inc.
01.2007 - 01.2011
Legal Contract Specialists
Covad Communications
01.2005 - 01.2007
BS in Criminal Justice -
University of Phoenix
Similar Profiles
Natasha BaunachNatasha Baunach
Enterprise Application Engineer at Intel CorporationEnterprise Application Engineer at Intel Corporation
Michael AzzaroMichael Azzaro
Module/Test Development Engineer at Intel CorporationModule/Test Development Engineer at Intel Corporation
ANAND REDDYANAND REDDY
Senior Director of IP Development at INTEL CORPORATIONSenior Director of IP Development at INTEL CORPORATION