Elizabeth A. Hubbard
Middleton,DE
Summary
Adept at transforming operational inefficiencies into streamlined processes, I spearheaded major HVAC overhauls and modernized fire safety systems at Medical Arts Pavilion Condominium Association, achieving significant energy savings. My blend of leadership and QuickBooks proficiency, coupled with a knack for budget management and innovation, has consistently enhanced facility performance and financial health.
Overview
16
16
years of professional experience
Work History
Administrative Services and Facilities Manager
Medical Arts Pavilion Condominium Association
10.2011 - Current
- As the new FM, recognized deficiencies in building systems, conducted a building assessment, and identified major electrical, mechanical, and structural issues, averting catastrophic failure of several systems.
- Spearheaded a two-year project to identify and study HVAC deficiencies. Oversaw the design, upgrade, and replacement of all major HVAC components, dramatically improving performance and air quality.
- Renovated all elevator interiors and control panels, reducing down-time and improving performance. Conducted a total modernization of elevators, including re-boring of jacks to extend useful life for an additional 25 years.
- Improved fire safety by identifying and addressing deficiencies in the system, modernized the fire alarm and sprinkler system, and implemented annual fire drills. Maintain a program for maintenance, inspection, and testing of the fire safety equipment and systems, keeping records and certificates of compliance.
- Identified major deficiencies in the roofing membrane, through-wall flashing, and building envelope. Conducted exploratory work and repairs of building envelope, replaced all window seals, and repaired roof deficiencies, reducing leaks and environmental damage.
- Upgraded indoor and outdoor lighting, improving energy efficiency and generating long term cost savings.
- Improved interior aesthetics and cleanliness.
- Improved building and grounds security.
- Respond to building emergencies and manage repairs.
- Conduct regular inspections of physical assets, identifying areas for repair or replacement before issues escalate into costly problems.
- Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects.
- Oversee maintenance, testing, and repair of all systems and infrastructure. Establish preventative maintenance schedules, review reports, and maintain service records.
- Develop specifications of maintenance and repair contracts and bid packages and manage the bidding process. Periodically re-tender contracts, or benchmark them, to ensure competitive pricing.
- Ensure corporate and regulatory compliance.
- Control and manage safety related issues to prevent injury, loss of business, and insurance claims.
- Monitor computer software to ensure functioning of equipment, perimeter safety, and environmental control.
- Develop, execute, and evaluate operational and capital budgets. Perform regular life-cycle costing of building equipment.
- Oversee all janitorial services, ensuring that the facility is cleaned according to governmental standards for healthcare facilities. Oversee additional services such as replenishment of consumables, groundskeeping, litter picking and reactive response. Respond to owner/tenant
housekeeping emergencies. - Serve as a liaison between Council and the landlord, as well as various Christiana Care departments.
- Continue to perform bookkeeping and accounting functions.
Bookkeeper, Accounts Receivable/Accounts Payable Specialist
Medical Arts Pavilion Condominium Association
05.2009 - 10.2011
- Established better collection procedures and reduced accounts receivable delinquencies from $180,000 to $0.
- Identified major issues with the company's book and corrected them.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Performed monthly bank reconciliations.
- Procurement of funds for capital projects.
- Management of all investment accounts.
- Completion and timely filing of payroll tax, gross receipts tax, and unemployment insurance reports.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
Student Teaching Experience
KinderCare Learning Center
09.2023 - 12.2023
- Provided care in an infant classroom to children ages six weeks through thirteen months.
- Developed and implemented curriculum in all developmental domains, adhering to the standards outlined in the Delaware Early Learning Foundations
Student Teaching Experience
UD Laboratory School
11.2023 - Current
- Provided care for children ages three through five in two Prekindergarten classrooms in an early learning center.
- Developed and implemented curriculum in literacy and language, mathematics, science, and social studies, as well as the creative arts.
- Developed strong relationships with children, families, and staff.
Accounts Payable/Accounts Receivable Specialist
Colon and Rectal Surgery Associates of Delaware
02.2016 - 12.2023
- Maintained accurate financial records through diligent data entry into Quickbooks and organization of supporting documents.
- Received, processed, and deposited patient payments and insurance payments.
- Received and processed insurance vouchers in PDS. Investigate inquiries and discrepancies.
- Ran credit balance reports and issued patient refunds.
- Managed vendor relations, ensuring prompt payment of invoices and resolving any discrepancies.
- Handled day-to-day accounting processes to drive financial accuracy.
- Performed
- Reconciled company bank and credit card accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Assisted with fiscal year end procedures.
- Entered payroll journal entries.
Education
Associate of Science - Accounting And MIS
University of Delaware
Newark, DEAssociate of Science - Early Childhood Education
Delaware Technical Community College
DE12-2025
Skills
- Budgeting and financial management
- Innovation and creativity
- Leadership and supervision
- Attention to detail
- Presentation Skills
- Microsoft Office
- Quickbooks
- Interpersonal skills
Timeline
Student Teaching Experience
UD Laboratory School
11.2023 - Current
Student Teaching Experience
KinderCare Learning Center
09.2023 - 12.2023
Accounts Payable/Accounts Receivable Specialist
Colon and Rectal Surgery Associates of Delaware
02.2016 - 12.2023
Administrative Services and Facilities Manager
Medical Arts Pavilion Condominium Association
10.2011 - Current
Bookkeeper, Accounts Receivable/Accounts Payable Specialist
Medical Arts Pavilion Condominium Association
05.2009 - 10.2011
Associate of Science - Accounting And MIS
University of Delaware
Associate of Science - Early Childhood Education
Delaware Technical Community College
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