Elizabeth Ann Salinas
Corpus Christi,TX
Summary
My goal is to obtain employment as an Administrative Project Coordinator. I will successfully perform administrative support tasks for one or more Project Managers and project teams. Serve as an office information facilitator, arranging and scheduling meetings or appointments. Type, format and organize project documents, reports, specifications, correspondence and create and maintain paper and electronic files. Assist with project guides, project reviews, project invoices and expense reports and perform other duties as needed.
Overview
27
27
years of professional experience
Work History
Administrative Assistant
HDR
09.2024 - Current
- Serve as Administrative Assistant for Office of Administration
- Provide meeting setup, travel arrangements, light accounting and other tasks/projects as needed
- Create and manage project documents (progress reports, Civil and Coastal Projects, Project Conformance Checklist
- Maintain inventory of office supplies (order & restock)
- Prepare Friday morning all staff meeting presentation
- Perform other duties as assigned
- Support project coordinators, task leads, and managers with Project Management Processes such as: Development & Initiation – Initiate and/or maintain Quality Management System (QMS) packet including Proposal and Contract Review Form (PCRF), submit PCRF online, generate PIF from fee/scope/budget worksheets, create Subconsultant Agreements using legal templates, request project numbers by gathering documents needed and processing through workflow
- Planning – Open and create ProjectWise Folders using EFM, draft Project Management Plan (PMP) from executed contracts, draft Safety, Health, and Environmental Plan (SH&E/JHA), develop Workshare Agreements as needed, request Certificates of Insurance for all projects, input Quality Control (QC) deliverables in EBS, and update QMS package with 0% Project Review information
- Executing Monitoring & Control – Update QMS for each Project Review and participate in review, input QC reviews in EBS, draft monthly progress reports and cover letters for invoicing
- Organize and track internal HDR deliverables including reminders and coordination with leads on schedule tracking
- Created and maintained requests for HUB Subcontracting Plans
- Project Close Out - Verify appropriate project records are in the appropriate and/or final folders in accordance with ILG Policy/EFM guidance & QMS requirements
Administrative Assistant
Insight Global
05.2024 - 09.2024
- Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
- Proofread and edit documents for grammar, spelling, punctuation and format
- Provide support for staff as needed, including answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
- Complete word processing as needed, including letters, memos, reports and labels
- Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
- Assist administrative project coordinators, and managers with project reviews
- Input project data into internal data systems
- Assist administrative project coordinators, managers and task leaders with the development and maintenance of quality assurance records package, project management plans, and other project guidance documents
- Create and manage project documents and files
- Schedule and participate in Project Reviews
- Assist administrative project coordinators and work with HDR task leads and team members with organize and track internal HDR deliverables including reminders and coordination with leads on schedule tracking
- Perform other duties as assigned
Lead Administrative Assistant
Cheniere Energy
Gregory, TX
05.2019 - 11.2023
- Provide administrative support to the Vice President and General Manager and direct reports, being the 'single point of contact' for the administrative (i.e
- Arranging travel, scheduling meetings, preparing agendas, responding to routine correspondence, maintaining records or files, responding to visitors and telephone calls) needs of the assigned team and provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork
- Coordinate all administrative support and serve as the VPs point of contact for all department administrative assistants to plan and execute site-wide projects and events including planning, implementation, research, and analysis
- Conduct research and compile data for presentation on specific projects
- Liaise with Corporate for coordination and assistance for site engagements, quarterly executive meetings, and tours
- Interact, coordinate, and provide site support to Operations Executive Assistants, Engineering and Construction (E&C), Operations Support and other Assets
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Maintains strict confidence and protects operations by keeping information extremely confidential
- Extensive knowledge of creating detailed itinerary of travel arrangements, meeting times, meal arrangements and car service requirements
- Become the 'single point of contact' for all administrative needs and provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork
- Be proactive in identifying areas of support that are applicable
- Plan and execute Site Leadership Team events arranging for logistic requirements in any meetings or office get together events including book meeting rooms and conference calls, sending invites, ordering food and distribute meeting materials
- Prepare VP/General Manager expense reports
- Generating Site Management purchase requisitions, vendor set up, vendor correspondence, for price quotes and deliveries, and research discrepancies as needed
- Includes processing/tracking invoices, compiling supporting documentation for purchase orders for accuracy and receiving
- Creating and pulling reports from Oracle
- Liaise administrative team with Oracle reports, holds, invoice issues and general procurement support
- Departmental budget overview for expenses and purchases within office supplies, coffee, snack, and beverage accounts
- Edit and/or create communications, including but not limited to: site-wide announcements, written correspondence, visual presentations, organizational charts, memos, and updating Administrative Guidelines
- Maintain department schedule for vacation and time out of the office and proactively follow up with individuals to ensure the schedule is kept accurate
- Assist various members of the department in preparing reports, presentations, time analysis, etc
Bookkeeper
Corpus Christi Independent School District
Corpus Christi, TX
09.2015 - 04.2019
Administrative Assistant
T & D Solutions
Corpus Christi, TX
08.2013 - 07.2015
Residential Sales Coordinator
Time Warner Cable
Corpus Christi, TX
04.2011 - 05.2013
Administrative Assistant
Time Warner Cable
Corpus Christi, TX
01.1999 - 04.2011
Skills
- Organization
- Interpersonal skills
- Communication
- Time management
- Requirements gathering
- Cross-functional collaboration
Professional Summary
Organized Administrative Assistant with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Software
- Oracle E-Business Suite
- Project Wise
- MS Office Suite
- Teams
- Webex
- Outlook
Timeline
Administrative Assistant
HDR
09.2024 - Current
Administrative Assistant
Insight Global
05.2024 - 09.2024
Lead Administrative Assistant
Cheniere Energy
05.2019 - 11.2023
Bookkeeper
Corpus Christi Independent School District
09.2015 - 04.2019
Administrative Assistant
T & D Solutions
08.2013 - 07.2015
Residential Sales Coordinator
Time Warner Cable
04.2011 - 05.2013
Administrative Assistant
Time Warner Cable
01.1999 - 04.2011