Elizabeth De Leon
Houston,TX
Summary
Bi-lingual professional with an array of experience in planning and administrative office procedures that promote productivity and profitability. Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
17
17
years of professional experience
Work History
Executive Assistant to Executive Leaders
University of Houston
Houston, TX
10.2022 - Current
- Provide high-level executive support to the Vice President/Vice Chancellor of Human Resources and the Executive Directors of Human Resources Services and Operations. Oversee complex calendar management, coordinate high-level meetings, and streamline daily priorities to enhance executive productivity and operational efficiency.
- Oversee the Human Resources department budget, tracking expenses and reconciling financial reports to ensure adherence to fiscal policies
- Facilitate vendor contracts by conducting research, negotiating terms, and maintaining relationships with external partners to ensure quality service delivery
- Plan and execute department and university-wide events, including workshops, training sessions, and conferences, ensuring all logistics are handled smoothly
- Act as a key liaison between the HR department and various university stakeholders, fostering strong relationships to enhance collaboration and communication
- Prepare and manage all expense reports for executives, ensuring accuracy and compliance with university policies
- Coordinate travel arrangements for executives, including itinerary planning, transportation, and accommodations, while adhering to budgetary constraints
- Contribute to special projects and research initiatives, assisting in data analysis and presentation preparation to support strategic decision-making
Executive Assistant / Administrative Support Coordinator
Husch Blackwell LLP
Houston, TX
12.2018 - 08.2021
- Provide administrative support that helps streamline the organizations operating activities
- Process all human resources forms and correspondence for various members in the organization
- Assist in onboarding orientation for all staff
- Review, process and post timecards, record absences and PTO requests from all employees
- Maintain and track extensive weekly financial and budget reports
- Train staff on various software i.e
- UltiPro, Chrome River expenses and Paperless Proforma
- Assist with the creation and monitoring of the annual budget and financial reports
- Plan and coordinate all client events, interoffice events and holiday events
- Process accounts payable, billing and account receivables
- Serve as office liaison that resolves ongoing and incoming office issues
- Assist Managing Partner and office Manager with all assigned tasks, projects and events
- Managed and provided personal support to executives, running personal errands as requested, setting personal appointments, gift shopping, planning dinner reservation and events
Administrative Assistant/Processor
Wade & Company LLP
Houston, TX
06.2017 - 12.2018
- Assembled and processed various tax compliance forms for clients and the appropriate taxing authorities
- Scanned, organized and electronically filed all incoming correspondence
- Provided office support and answer all client requests, maintain office machines and software functionality
- Assisted with special complex structuring projects and provide various administrative support to the support staff
Administrative/ Crude Oil Ticket Analyst
Martin Crude Marketing – Executeam Staffing
Houston, TX
07.2014 - 06.2017
- Utilized tracking systems to enter daily crude oil tickets and bills of lading
- Maintained inventory, office supplies, office equipment and general office software
- Compiled complex data in Word and Excel
- Carried out other firm support and assisted with filing, faxing and the coordination of various special projects and clerical functions
Executive Assistant
Frost & Company PC
Houston, TX
11.2012 - 06.2013
- Scanned, processed tax compliance forms for various delivery
- Maintained supply inventory for the department
- Coordinated all lunch meetings, office events, conferences, workshops, and social activities for the firm
- Updated and maintained internal databases for clients and other internal departments
- Prepared various presentations and facilitated various research projects as needed
- Prepared, processed expense reports and maintained calendars and coordinated scheduling activities for the company President
Executive Assistant
Miller Grossbard & Associates PC
Houston, TX
12.2007 - 06.2011
- Provided direct support for executive staff
- Managed all incoming correspondence, meetings, daily calendars and phone calls
- Prepared executive expense reports, tracked time and coordinated travel
- Coordinated executive seminar registrations, lunches and social events sponsored by the firm
- Assisted with new employee onboarding and maintaining job requisitions
- Managed firm invoices, collections and receivables in QuickBooks
Education
Bachelors of Business Administration - Management & Human Resources
University of Houston Downtown
Associates Degree -
Houston Community College
Skills
- Calendar management
- Expense reporting
- Budget tracking
- Vendor negotiation
- Travel coordination
- Event planning
- Budget management
- Data analysis
- Office administration
- Project coordination
- Expense documentation
- Travel arrangements
- Invoice management
Timeline
Executive Assistant to Executive Leaders
University of Houston
10.2022 - Current
Executive Assistant / Administrative Support Coordinator
Husch Blackwell LLP
12.2018 - 08.2021
Administrative Assistant/Processor
Wade & Company LLP
06.2017 - 12.2018
Administrative/ Crude Oil Ticket Analyst
Martin Crude Marketing – Executeam Staffing
07.2014 - 06.2017
Executive Assistant
Frost & Company PC
11.2012 - 06.2013
Executive Assistant
Miller Grossbard & Associates PC
12.2007 - 06.2011
Bachelors of Business Administration - Management & Human Resources
University of Houston Downtown
Associates Degree -
Houston Community College
Similar Profiles
Sarah Goble GardnerSarah Goble Gardner
Executive Administrative Assistant at University of HoustonExecutive Administrative Assistant at University of Houston
Ruby Pham StuartRuby Pham Stuart
Residential Director at University of HoustonResidential Director at University of Houston
Patrick QuinnPatrick Quinn
Strength and Conditioning Intern at University of HoustonStrength and Conditioning Intern at University of Houston
Kristi GilyotKristi Gilyot
Medical Assistance at Delgado Cardiovascular AssociatesMedical Assistance at Delgado Cardiovascular Associates
Lilyana PerezLilyana Perez
Foreman at SK ElectricForeman at SK Electric