Elizabeth Diaz
Tampa,FL
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
34
34
years of professional experience
Work History
Confidential Secretary, Business Administrator
Northampton Area School District
03.2013 - 04.2023
- Perform all secretarial functions for the Business Administrator and the Assistant Business Administrator, i.e., answer telephone and take messages; open, organize and distribute mail; maintain calendar of appointments and meetings; distribution, collection and filing of various documents
- Compose, type, proof, mail and/or file written correspondence and reports for the Business Administrator and the Assistant Business Administrator
- Assist the Business Administrator during Collective bargaining including typing, producing and distributing employee Collective bargaining agreements
- Maintain all building project files including all certified payrolls and background histories
- Responsible for handling Public Information Requests to the Open Records Officer, including logging, redacting, copying and invoicing
- Prepare all Board Secretary correspondence including public advertisement of legal notices, Board meeting schedules, workshops, public announcements, bid notifications, etc., on District website, newspaper and other media
- Process purchase requisitions and purchase orders following the Business Administrator’s approval
- Verify receipt of required background checks for vendors, independent contractors and third-party individuals
- Serve as back-up to the Superintendent’s secretary for tasks as necessary
- Provided clerical support to company employees by copying, faxing, and filing documents.
Administrative Assistant/Human Resource Coordinator
Customized Distribution Services, Inc
01.2004 - 01.2011
- Setup and reviewed pre-employment paperwork and outsourced drug screening with new hires
- Controlled and updated all employee files (HIPPA, attendance, disciplinary, confidential)
- Processed payroll information for 100+ employees using individual punch detail on web based system
- Prepared weekly client billing invoices and approved vendor statements
- Handled incoming phone calls and setup appointments within system
- Monitored and maintained supplies inventory for two large offices
- Serve as liaison between Facility Manager and employees involving all issues disciplinary and personal
Customer Service Specialist
Customized Distribution Services, Inc
01.1997 - 01.2004
- Created and updated daily schedules using phone and email correspondence with vendors
- Performed weekly detailed reconciliation between clients system and CDS system
- Updated clients inventory system incrementally throughout the day
- Reserved product inventory for customer orders and reported stock shortages to client CSR’s while providing resolution options
- Corresponded with customers via phone and email regarding deliveries, and arrival times
- Closely monitored inventory date codes and calculated release dates for micro and incubation hold product
- Maintained quality control by placing and releasing “impound” holds on product by client’s request
Financial Librarian
OTC Markets Group Inc
01.1991 - 01.1997
- Performed company research and provided financial data to law firms, brokers and stock exchanges
- Provided information such as stock and bond prices and researched current addresses of companies, outstanding shares and current share prices
- Searched data of any period going as far back as the 1940’s, charging prescribed standard fees and billing to the customer’s account numbers
Office Manager
Signorile & Saminski, ESQS
01.1989 - 01.1991
- Supervised all functions of administrative work in a law office
- Prepared legal documents including wills, interrogatories, closings and judgments
- Answered incoming phone calls, set appointments and maintained court date schedules
- Typed correspondence and organized legal files
Education
High School Diploma -
William L Dickinson High School
Jersey City, NJSkills
- Software Windows, MS Office, MS Visual FoxPro, ESS, ADP EZ Labor Time System, CSIU EService, CSIU Financial Information System
- Training Documents
- Office Supplies and Inventory
- Annual Budget Development
Languages
Spanish
Full Professional
Timeline
Confidential Secretary, Business Administrator
Northampton Area School District
03.2013 - 04.2023
Administrative Assistant/Human Resource Coordinator
Customized Distribution Services, Inc
01.2004 - 01.2011
Customer Service Specialist
Customized Distribution Services, Inc
01.1997 - 01.2004
Financial Librarian
OTC Markets Group Inc
01.1991 - 01.1997
Office Manager
Signorile & Saminski, ESQS
01.1989 - 01.1991
High School Diploma -
William L Dickinson High School
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