Elizabeth Kerr Adams
Auburn
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Administrative Assistant II
Auburn University
09.2023 - Current
- Manage and reconcile School of Fisheries procurement cards. Ensure Auburn's policies and procedures are followed.
- Oversee and train staff at satellite locations on procurement card process and procedures.
- Assist Accountant with duties as necessary.
- Office liaison/receptionist; receives and routes telephone calls, students, and visitors; provides and gathers information.
- Prepares documents, reports, newsletters, compose correspondence and distribute mail.
- Operates standard office equipment such as personal computers, copiers, etc.
- Maintains inventory and orders office supplies, materials, and equipment.
- Calculates, posts, and verifies standard collection reports.
- Manages scheduling classrooms, entering course information into Auburn University's student scheduling system.
- Schedules faculty meetings, maintains calendar, and provide similar secretarial/administrative assistance for department head.
- Sets up/coordinates special events such as departmental meetings and retirement parties. Ensures professors have regalia for graduation.
- Review telephone charges and facility charges.
- Manage department e-mail.
- Process DEC Vouchers and Budget transfers.
- Maintain budget sheets.
- Maintain payroll and submit EPAFs for Monthly, Bi-weekly, Semi-monthly, and TES employees.
- Create and distribute month end account balances to Faculty and Principle Investigator's accounts. Which include their unrestricted, restricted, and gift accounts.
Administrative Assistant I
Auburn University
01.2022 - 09.2023
- Manage and reconcile School of Fisheries procurement cards. Ensure Auburn's policies and procedures are followed.
- Developed a streamlined process for acquiring procurement card information from cardholders.
- Oversee and train staff at satellite locations on procurement card process and procedures.
- Assisted the Department accountant.
- Support pre-award function by reviewing incoming grant proposals, which include request for proposals (RFPs from sponsors), budgets, budget justifications and statement of work.
- Coordinate and communicate with principal investigator on any necessary adjustments to proposal to ensure compliance with Federal, State, and Auburn University policies for grants.
- Creates electronic and manual cover form and compile submission package to route for internal approvals.
- Helps ensure continuity and consistency of internal process for the pre-award function.
- Completed COMPASS to further education on the Grant process from beginning to end.
- Processes Grant proposals, budget modifications, and no cost extensions.
- Office liaison/receptionist; receives and routes telephone calls, students, and visitors; provides and gathers information.
- Prepares documents, reports, newsletters, compose correspondence and distribute mail.
- Operates standard office equipment such as personal computers, copiers, fax machines, etc.
- Maintains inventory and orders office supplies, materials, and equipment.
- Calculates, posts, and verifies standard collection reports.
- Manages scheduling classrooms, entering course information into Auburn University's student scheduling system.
- Schedules faculty meetings, maintains calendar, and provide similar secretarial/administrative assistance for department head.
- Sets up/coordinates special events such as departmental meetings and retirement parties.
- Ensures professors have regalia for graduation.
- Review telephone charges and facility charges.
- Enter data and review vehicle maintenance and gas logs.
- Request guess parking passes and guest internet access.
- Manage department e-mail.
- Makes Hotel reservations for official department guests.
- Facilities liaison - submit work orders and ensure they are done in a timely manner.
- Request key access.
- Process travel vouchers.
- Maintain budget sheets.
- Trained TES on office duties.
- Trained on Payroll and account management.
Carhop
Sonic Drive-In
09.2021 - 01.2022
- Memorized orders and maintained 99% accuracy in high-traffic times
- Interpreted food order slips per shift to prepare food according to customer orders
- Answered guest questions and promoted specials
- Delivered exceptional service
- Kept drawer balanced by accurately processing cash, credit, and debit payments
- Kept a positive attitude in tough circumstances.
Stay-at-home Mom
Self-employed
11.2011 - 01.2022
- Organization and time management
- On the spot creative problem solving
- Prioritization and multitasking
- Ability to remain calm and focused under extreme pressure and circumstances
- Budget management
- Positive outlook
- Excellent communication.
Inventory Control Specialist
Amazon
08.2018 - 11.2019
- Used equipment like forklifts and pallet jacks to move inventory
- Completed daily cycle counts to maintain accuracy of records
- Kept merchandise moving smoothly and accurately from stockroom to sales floor
- Completed physical inventory counts each shift
- Audited and corrected discrepancies in inventory numbers.
In-Store Coordinator
Winn-Dixie
05.2005 - 11.2011
- Assisted customers by answering questions and fulfilling requests
- Marked-down clearance items and relocated merchandise to proper store areas
- Assigned jobs to individual employees by considering factors such as previous training, current abilities, and general knowledge
- Helped customers complete purchases, locate items, and join reward programs to promote loyalty, satisfaction, and sales numbers
- Maintained focus during busy times and delegated tasks to employees to keep business running smoothly
- Coached employees and trained on methods for handling various aspects of sales, complicated issues, and difficult customers
- Set and updated weekly work schedules to meet coverage demands by considering factors like expected customer levels, planned promotions and individual employee strengths
- Opened and closed store independently and prepared nightly bank drop for manager
- Kept close eye on department employees and customers to assess theft risks and maintain loss prevention goals.
Education
Highschool Diploma -
Ballard Christian School at Auburn, AL
05.2004
Skills
- Excellent communication skills
- Great at multitasking
- Handles high pressure situations with ease
- Team player
Certification
COMPASS Certification Course, Auburn University, 04/05/23
Job Title
Administrative Assistant
Timeline
Administrative Assistant II
Auburn University
09.2023 - Current
Administrative Assistant I
Auburn University
01.2022 - 09.2023
Carhop
Sonic Drive-In
09.2021 - 01.2022
Inventory Control Specialist
Amazon
08.2018 - 11.2019
Stay-at-home Mom
Self-employed
11.2011 - 01.2022
In-Store Coordinator
Winn-Dixie
05.2005 - 11.2011
Highschool Diploma -
Ballard Christian School at Auburn, AL
Similar Profiles
CARALEE CAUDELLECARALEE CAUDELLE
Adjunct Professor at Auburn UniversityAdjunct Professor at Auburn University
EMILY CALDWELLEMILY CALDWELL
Equine Veterinary Assistant at Auburn UniversityEquine Veterinary Assistant at Auburn University
RHONDA JOHNSONRHONDA JOHNSON
Graduate Researcher at Auburn UniversityGraduate Researcher at Auburn University
Abbey SmithAbbey Smith
Graduate Teaching Assistant at Auburn UniversityGraduate Teaching Assistant at Auburn University
Ethan MainEthan Main
Warehouse Worker at MAERSKWarehouse Worker at MAERSK