ELIZABETH (LISA) FOX

Coordinate, plan, and support various conferences, trainings and events of the organization as assigned, including but not limited to: registering participants, arranging venue and food service, reviewing and preparing vendor contracts and/or invoices for approval; discussing vendor contracts for facility rentals, lodging, meals, audio/video services and other similar items.

Act as a liaison between MEA and other stakeholders in the community and statewide for conferences, trainings, and events; compile outside conferences, trainings, and events for members and staff to access; serve as a point of contact for our national affiliate, NEA, and other Michigan Education organizations such as the Michigan Department of Education (MDE), etc.

Track and coordinate on-going activities; take formal meeting minutes; draft, proofread, and finalize correspondence;

Make calculations and prepare variety of statistical reports and analysis by compiling data, reviewing data for accuracy, and performing calculations; may update and maintain department databases;

Provide support to the CLL division; maintain confidentiality of information; provide correspondence by screening calls, emails, and mail; pull reports and review conference evaluations; provide guidance on division procedures; provide support for respective MEA PSA members in the Center for Leadership and Learning division including but not limited to printing, compiling materials, proofreading, and editing, pulling reports, and completing basic functions in our membership system;

Maintain a variety of files, member lists, mailing lists, community stakeholders/resources, and directors;

Oversee inventory of conference, training, and event supplies and equipment and order as needed;

Process financial documents such as event final bills and invoices; prepare, code, and finalize vouchers and disbursements as needed from conferences, trainings, and events;

Establish and maintain stakeholder contract files.

Prepare material for distribution to headquarters, field, partners, and other community stakeholders;

Provide information regarding division policies and procedures;

Perform other duties of a similar nature or level.

• Provide assistance to MEA-Retired officers, Board of Directors, local Chapter Presidents and lifetime retired members; Screen calls and perform public relations duties through contacts with members, visitors, callers, and general liaisons with other organizations, both within MEA and the public; Maintain a variety of files, mailing lists, and directories
• Run several reports in netForum membership system; Transcribe machine dictation and document meeting minutes during executive level meetings and act as host on Zoom meetings; Compose letters independently on behalf of MEA-Retired officers and assist with grant writing; Reply to inquiries from callers, visitors, or other association staff; Coordinate Board meetings, conferences, schedule internal and external meetings, and MEA-Retired Annual meeting; Process financial documents such as expense vouchers, invoices and work closely with MEA-Retired Treasurer and MEA Finance to maintain the contents of the MEA-Retired annual budget; Editor of the Michigan Retirement Report and admin to MEA-Retired website; Coordinate and oversee the conference room reservation system and online elections; Administer vendor contracts for facility rentals, lodgings, meals, and audio/video services
• Maintain the contents and archives of official department/governance documents; Coordinate statewide and region elections for MEA-Retired Board of Directors, region delegates; Maintain and order supplies for the MEA-Retired office; Maintain the confidentiality of all communications and documentation according to MEA and MEA-Retired policies.

• Overseeing the work for all office employees to ensure they work productively and meet deadlines and company standards
• Counseling any employees struggling in their roles
• Answering telephone calls and emails for clients and directing them to relevant staff
• Maintaining the office budget spreadsheets
• Monitor office supplies and ordering as needed
• Training new office employees and organization their employment paperwork
• Reporting office progress to senior manager and working with them to improve office operations and procedures.

• Front-desk assistance and triage including answering phones; correspondence; typing; editing and composing materials; maintaining calendars, schedules, and the working structure of the office
• Maintains records of keys, schedules room use and arranges for building repairs to administer the physical facilities of the department
• Maintains office equipment and acts as a resource on computer-related issues and problems Hires and provides leadership to student employees including assigning tasks, reviewing work, training, and answering questions regarding work
• Monitors accounts, maintains, and reconciles bookkeeping records, submits bills for departmental or individual products or services
• Maintains and updates department's electronic records
• Provides support to the Office Supervisor in assisting with course scheduling and overrides when needed.