Liza Zinina
San Jose,CA
Work History
Legal Administrative Support
VICTORIAN LAW OFFICES
- Represent the organization with professionalism and integrity when dealing with clients
- Provide administrative support to lawyers and enhance office effectiveness, ensure the office is running smoothly at all times
- Sort and distribute mail, answer emails, organize files, answer phone, schedule appointments, process client’s payments, manage office supplies
- Identify and handle issues, questions, concerns, or conflict situations with clients and office staff as necessary
- Organize, oversee the planning and execution of office events
- Own every aspect of an event, from venue choice to success metrics
- Keep event budgets and timelines under control at all times.
Notary Public
VICTORIAN LAW OFFICES
- The State of California commissioned, certified, bonded and insured notary public
- Member of the National Notary Association and CALDA.
Legal Assistant (part-time)
LAW OFFICE OF JAMES CHAU, PC
- Communicate with clients in person, over the phone, and via email
- Maintain strict confidentiality of organizational and client information
- Support attorney in optimizing their billable time
- Track deadlines to ensure legal documents are filed on time
- Draft, proofread, and file or send legal documents, such as letters of intent, etc
- Locate and develop case-relevant information
- Perform administrative duties, such as maintaining lawyers’ calendars, scheduling appointments, making photocopies, and compiling complex documentation
- Create and maintain case files, analyze financial documents for client’s cases
- Screen, direct, and prioritize incoming calls and emails to the lawyer
- Perform legal and background research when requested.
Legal Office Receptionist
WHITE & CASE LLP
Palo Alto
- Served as the face of the firm and provided optimal customer service for new, current and potential clients
- Delivered a high level of attorney support while ensuring compliance with regulations and maintaining ethical behavior and confidentiality
- Coordinated the daily administrative activities of the law firm such as managing a high volume of internal, external or international phone calls, copying documents, and answering emails
- Daily use of computers and various software applications for different administrative functions
- Maintained reception area and assisted with general requests, inquiries, and questions
- Facilitated incoming and outgoing mail, deliveries, and communicated frequently with lawyers within the office
- Created, updated and maintained conference room bookings for video, audio, WebEx, and BlueJeans calls for attorneys and clients through the RRS system
- Composed and updated vendor payments, catered and participated in various firm events
- Accommodated all the needs of the parties at Partners’ or Clients’ meetings, during all the pre-trial activities such as Depositions or Mediations.
Front Desk Receptionist
UBS FINANCIAL SERVICES INC
Menlo Park
- Greeting clients and visitors and answering visitor inquiries
- Answering and routing incoming calls on a multi-line telephone system
- Scheduling and routing clients
- Maintaining and scheduling conference rooms
- Maintaining the waiting area, lobby or other public areas
- Serving coffee or tea to guests
- Ordering supplies
- Scanning, photocopying, faxing and filing documents
- Verifying employee identification and issuing visitor passes
- Handle billing, data entry, word processing, establishing new case files and drafting correspondence.
Executive Administrative Assistant
CLASSIC MATH SCHOOL
Palo Alto
- Provided administrative and business support to the school’s Director and handled his personal and professional correspondence
- Coordinate Director’s calendar – plan and schedule meetings, events in Outlook
- Managed international and domestic travel arrangements
- Prepared and processed expense reports in Excel
- Assisted in creating, producing, and editing documents, spreadsheets, newsletters, and flyers
- Used Word and Excel to organize and catalog the school library of math games
- Involved in various projects, such as competitors and industries research
- Complied with reporting timelines and other sensitive information and requests
- Utilized organizational, counseling, negotiation, and time management abilities
- Implemented excellent planning and creative problem-solving skills
- Performed people management, communication, and multi-tasking skills.
Executive Administrative Assistant
RUSSIAN CLUB IN SINGAPORE - a nonprofit organization
Singapore
- Kept up-to-date records of board minutes and financial reports
- Assisted with the preparation and distribution of materials for meetings
- Prepared and coordinated the Annual General Meeting and other special events
- Managed organization’s records, including founding and governing documents
- Managed general administrative duties – answering the phone, copying, faxing, filing, and mailing
- Supported the work of the Executive team in various areas of operations
- Worked closely with high-level officials in the Russian embassy to organize cultural events for the international community in Singapore.
Leader and coordinator in Parents’ Association - volunteer work
OFS INTERNATIONAL SCHOOL
Singapore
- Organized various events for the international community of students and parents (meetings, art shows, festivals, talks)
- Discussed different issues affecting after-school activities with the principal and other concerned parties, and came up with solutions that could improve those programs
- Recruited program participants, initiated various outreach activities, and ensured the well-being of all program participants
- Organized extracurricular classes for students who wanted more challenges in education, and became actively involved in monitoring and encouraging them.
Timeline
Administrative Assosiate / Administrative Support
Legal Administrative Support
VICTORIAN LAW OFFICES
Notary Public
VICTORIAN LAW OFFICES
Legal Assistant (part-time)
LAW OFFICE OF JAMES CHAU, PC
Legal Office Receptionist
WHITE & CASE LLP
Front Desk Receptionist
UBS FINANCIAL SERVICES INC
Executive Administrative Assistant
CLASSIC MATH SCHOOL
Executive Administrative Assistant
RUSSIAN CLUB IN SINGAPORE - a nonprofit organization
Leader and coordinator in Parents’ Association - volunteer work
OFS INTERNATIONAL SCHOOL